Hosted eDiscovery Platform for USACE
ID: W912HQ26S0001Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW4LD USA HECSAALEXANDRIA, VA, 22315-3860, USA

NAICS

Computer Systems Design Services (541512)

Original Source

https://sam.gov/workspace/contract/opp/10df83a04a584be290a34e5da547f1a0/view
Timeline
    Description

    The Department of Defense, through the Strategic Environmental Research and Development Program (SERDP), is inviting pre-proposals for research projects focused on Environmental Restoration, Resource Conservation and Resilience, and Weapons Systems and Platforms. This Broad Agency Announcement (BAA) aims to competitively fund innovative environmental research that enhances the DoD's environmental performance and addresses specific Statements of Need. The total funding available for selected projects is approximately $10 million, with pre-proposals due by 2:00 PM Eastern Time on January 13, 2026. Interested parties should submit their proposals via the SERDP website, and for further inquiries, they can contact Shannon Benson at 703-428-7407 or via email at Shannon.N.Benson@usace.army.mil.

    Point(s) of Contact
    Giorgiana Chen
    Giorgiana.Chen@usace.army.mil
    Selena Brooks
    Selena.Brooks@usace.army.mil
    Files
    Title
    Posted
    A.02.12-3 CEALS Corps Hosted eDiscovery Platform Product Description 10 21 2025.pdf
    The U.S. Army Corps of Engineers (USACE) is seeking an enterprise-wide eDiscovery software solution for its Automated Legal System (CEALS). This solution will support approximately 700 legal and non-legal professionals in managing electronically stored information for various litigation types, including federal court cases, FOIA, and administrative actions. The software must be compatible with existing document retrieval applications like Pinpoint Labs Harvester 1.0 or EnCase, and deployed on virtual servers, a distributed architecture, or a USACE cloud tenant. Key requirements include unlimited data processing for up to 450 concurrent users, advanced eDiscovery functionalities (e.g., bate-stamping, metadata extraction, OCR, TAR 1.0/2.0), integration capabilities via APIs, and robust security features aligned with DoD and USACE directives. The contract includes a one-year performance period with four option years, requiring contractor technical support, software installation, perpetual licensing, maintenance, and online training.
    B08.01 FY27 SERDP CORE BAA 26-0001 Proposal Instructions.docx
    The Strategic Environmental Research and Development Program (SERDP) is seeking pre-proposals for Fiscal Year 2027 projects from private sector organizations, including small businesses, large businesses, and educational institutions. This Broad Agency Announcement (BAA) outlines the multi-stage review process, which includes a pre-proposal, full proposal, and an oral presentation to the SERDP Technical Review Board (TRB). Pre-proposals, due by January 13, 2026, must respond to a single Statement of Need (SON) and adhere to strict length and content guidelines, including objectives, technical approach, schedule, and estimated costs. Evaluation factors include SERDP Relevance (pass/fail), Technical Merit, Personnel, and Cost. Selected full proposals will have additional requirements such as subcontracting plans, accounting system approvals, and compliance with various federal regulations, including cybersecurity and SAM registration.
    SERDP-ESTCP Projects Small Business Subcontracting Plan Template Updated 10-7-2025.docx
    The Subcontracting Plan document outlines requirements for federal contractors to establish and maintain subcontracting plans, focusing on small business utilization. It details two plan types: Individual (contract-specific) and Master (umbrella plan). Key sections include subcontracting goals for various socioeconomic statuses (Small Business, Small Disadvantaged, Woman Owned, Veteran Owned, Service-Disabled Veteran Owned, HUBZone Small Business, HBCU & MI), along with justifications for any zero goals. The plan requires descriptions of subcontracted products/services, methodologies for goal development, identification of potential sources, and whether indirect costs are included. It mandates the appointment of a Program Administrator responsible for ensuring equitable subcontracting opportunities and compliance. The document also specifies flow-down clauses to subcontractors, various assurances regarding reporting and cooperation with government studies, and record-keeping requirements for tracking compliance and outreach efforts. Additionally, it ensures a good faith effort to utilize small businesses identified in proposals, timely payments to small business subcontractors, and transparency regarding payment issues.
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