This government solicitation (36C24926B0001) is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside for construction services to repair storm and snow damage at the Robley Rex VAMC in Louisville, KY. The project, estimated between $25,000 and $100,000, involves culvert repair, parking lot curb replacement, fence repair, tree and limb removal, stump grinding, concrete parking stop installation, drainage repair for Lot 17, adding an underground drain, and repairing the Building 4 storm line. Key dates include a site visit on December 12, 2025, RFIs due by December 26, 2025, and bids due by January 6, 2026. Contractors must be actively registered in SAM and listed in the SBA DSBS. A bid guarantee of 20% of the bid price (up to $3 million) is required, with performance and payment bonds necessary for awards over $150,000. All work must comply with safety, regulatory, and environmental standards, with an anticipated completion within 90 calendar days.

The Department of Veterans Affairs is issuing a presolicitation notice for Project 603-26-103, "Repair Storm and Snow Damage" at the Robley Rex VAMC in Louisville, KY. This project requires construction services to repair damage from recent storm and snow events to ensure the safety and functionality of the facilities and grounds. The estimated construction cost ranges from $25,000.00 to $100,000.00. This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns, with a NAICS code of 238990 and a $19M small business size standard. The procurement will follow FAR Part 14 (Sealed Bidding), with the solicitation anticipated to be released on or by December 2, 2025. All questions must be submitted in writing to Contract Specialist Robert Glenn Jr. at robert.glenn2@va.gov after the solicitation is released.

This document, identified by Solicitation Number 36C24926B0001 and Project Number 603-26-103, outlines a detailed construction project for "Storm and Snow Damage Repair" with a proposal date of January 6, 2026. It serves as a template for contractors to provide comprehensive price breakdowns for various construction divisions, including general requirements, existing conditions, concrete, masonry, metals, wood, thermal and moisture protection, openings, finishes, specialties, equipment, furnishings, special construction, fire suppression, plumbing, HVAC, electrical, communications, electronic safety and security, and exterior improvements. The document explicitly rejects lump-sum price breakdowns and mandates detailed cost submissions for labor, materials, and equipment. It also specifies requirements for including the VA Medical Center, proposal date, job title, project number, and solicitation number. This template is required for all proposals submitted to the VA Network Contracting Office 9 - Construction as of June 30, 2016, emphasizing the need for thorough and itemized cost breakdowns to facilitate government review and acceptance.

This government file outlines the requirements for offerors, specifically contractors under NAICS code 238990, regarding the calculation of self-performed versus subcontracted work. The core purpose is to ensure that at least 15% of the total personnel costs for a contract are incurred by the prime contractor's employees. The document provides a detailed format for breaking down material and personnel costs by specification division, with explicit instructions on how to account for home office overhead, profit/fee, and bond costs. It also includes a clear four-step calculation method to determine the percentage of self-performed personnel costs, defining personnel costs comprehensively to include various labor and office personnel directly charged to the project. The form requires certification from an authorized representative, emphasizing transparency and accountability in cost reporting within federal, state, and local RFP contexts.

The General Conditions Breakout document outlines a detailed list of project-related costs that must be itemized when submitting a Schedule of Values for government contracts. This includes expenses such as Superintendent and Project Manager salaries, various insurance types (Builder's Risk, Project Specific Liability), site maintenance, progress photos, dumpsters, office and storage trailers, communication, signage, travel, lodging, record document preparation, as-builts, weather protection, infection control, and information technology. It explicitly states that a breakout of these costs is required. Furthermore, the document references VAAR 852.236-88 Contract Changes-Supplement, paragraph (b)(10), to clarify contractual restrictions. It specifies that overhead and contractor's fee percentages are deemed to cover other insurance, field and office supervisors and assistants, security, small tools, incidental job burdens (e.g., office equipment, temporary toilets, telephones, OSHA compliance), and general home office expenses. Therefore, no separate allowances will be made for these items, including tasks related to contract changes like review, coordination, estimating, and expediting, which are considered part of field and office supervision and are included in the contractor's overhead or fee.

The Pre-Award Contractor Safety and Environmental Record Evaluation Form, for Solicitation 36C24926B0001, requires prospective contractors to submit detailed safety and environmental information. This includes OSHA 300 and 300a forms for the past three years (2022-2024), detailing man-hours, cases involving days away from work or restricted activity, and the Days Away, Restricted, or Transferred (DART) Rate. Contractors must also report any serious, willful, or repeat OSHA violations within the last three years, with attached explanations. The form requests the company's NAICS Code (238990), the administrator of their Safety and Health Program, and their Insurance Experience Modification Rate (EMR). This document ensures contractors meet safety and environmental standards prior to award.

The Request for Information (RFI) 36C24926B0001, Project Number 603-26-103, is issued by the government for the "Storm and Snow Damage Repair" project at the Robely Rex VA Medical Center in Louisville, KY. This RFI outlines specific requirements for contractors when submitting questions or requests for clarification, mandating that all inquiries must clearly identify the relevant specification, solicitation section, or drawing number. The government emphasizes that questions failing to meet these criteria will not be answered, potentially delaying responses. Robert Glenn Jr, Contract Specialist, is the point of contact for submissions. This document serves as a formal request for information to facilitate a clear understanding of the project scope and requirements from interested contractors.

The government file details requirements for proposals, grants, and RFPs, emphasizing clarity and compliance. It outlines critical aspects for submission, including mandatory health and safety measures. The document also addresses technical specifications for systems, such as mechanical and fire suppression, ensuring adherence to established standards. Key elements include detailed project planning, equipment installation, and maintenance accessibility. The overarching purpose is to secure proposals that meet stringent governmental and regulatory guidelines, focusing on accuracy, completeness, and the integration of safety protocols. The file serves as a guide for entities seeking to engage in federal and state projects, ensuring all aspects of the bid or proposal align with the stated criteria.