Published Date
October 10th, 2023
Response Deadline
October 20th, 2023
Geyserville, CA, USA
Notice Type
Combined Synopsis/Solicitation
Solicitation No.





Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)


The Department of Defense, specifically the Department of the Army, has issued a Combined Synopsis/Solicitation notice for the procurement of Recreation Area Janitorial Services at Warm Springs Dam & Lake Sonoma in Geyserville, CA. This service is typically used to maintain cleanliness and sanitation in recreational areas, ensuring a pleasant and safe environment for visitors. The contract will be awarded to a small business, and the solicitation number is W912P723Q0007. Interested parties must submit their quotes by October 20, 2023, and a site visit is scheduled for October 3, 2023. Failure to acknowledge any amendments to the solicitation may result in disqualification.


Updated on 10 October 2023 to respond to questions received.  Please see attachment  QandA_WSD_Janitorial_10102023.pdf for details. ******************************************************************************************************************************* Updated on 06 October 2023 to respond to questions received.  Please see attachment  QandA_WSD_Janitorial_10062023.pdf for details. ******************************************************************************************************************************* Updated on 29 September 2023 to respond to questions received. ******************************************************************************************************************************* Updated on 22 September 2023 to provide answer to question received. ******************************************************************************************************************************* This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the solicitation; quotes are being requested and written solicitation will not be issued.  The solicitation number is W912P723Q0007. This requirement is being solicited as Small Business Set-Aside competition. The North American Industry Classification System (NAICS) Code 561720, the business size standard is $22 Million and the Product Services Code is S201 housekeeping – Custodial Janitorial. The Government will award a Firm-Fixed-Price (FFP) contract resulting from this Request for Quote (RFQ) to the responsible quoter whose submission conform to the solicitation. The Government intends to evaluate quotes and award without discussions with offerors; however, reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. This announcement does not obligate the Government to award a contract nor does it obligate the Government to pay for any preparation cost. Project Description: The U.S. Army Corps of Engineers (USACE), San Francisco District is seeking to contract professional janitorial services for Warm Springs Dam & Lake Sonoma recreation area. The contractor's work and responsibility shall include all job planning, programming, scheduling, administration, inspection and management necessary to accomplish specified services. The contractor shall make sure that work is accomplished in accordance with the contract and all applicable laws, municipal codes, regulations, and/or written directives issued by the Contracting Officer. Please see Attachment 1 - Performance Work Statement (PWS) for detailed description. Please see Attachment 2 for solicitation Provisions and Clauses. Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price alone PRICE: Quoters SHALL complete and submit the price schedule (Attachment 3) with their Quote and include a price for each line item. Failure to do so will result in the quote being rejected without further consideration. The Contracting Officer will evaluate each Quoters price in accordance with FAR 13.106-3 to determine price reasonableness. Experience Requirement: In order to conform to the requirements of the solicitation and the Performance Work Statement and be eligible for award, the Contractor and/or subcontractor performing the work on-site shall have at least two (2) years of Janitorial Services Experience on similar contracts. Quoters shall complete Contractor's Experience Form (Attachment 4) and submit the completed questionnaire with their quote. Quotes received without a completed questionnaire will be considered non-responsive. PERIOD OF PERFORMANCE: Base Year: November 22, 2023 – November 21, 2024 Option Year One (1): November 22, 2024 – November 21, 2025 Option Year Two (2): November 22, 2025 – November 21, 2026 Option Year Three (3): November 22, 2026 – November 21, 2027 Option Year Four (4): November 22, 2027 – November 21, 2028 All interested firms shall submit a Quote in accordance FAR provision 52.212.-1 and shall include the information as stated below. Point of Contact name, email address, and telephone number CAGE Code and Unique Entity ID (UEI) number SAM Registration Quote: Quoters SHALL complete and submit the price schedule (Attachment 3) and include a price for each line item. The quote should clearly identify all costs, with appropriate markups applied in accordance with the contract terms and conditions. Include a discussion of any assumptions or exceptions upon which your Quote is based. Experience: Quoters shall demonstrate at least two (2) years of similar janitorial services experience demonstrating the skills, equipment, and personnel required to perform the specified type of services. Offerors shall complete Contractor’s Experience Form (Attachment 4) and submit the completed questionnaire with their quote. Past Performance Questionnaires (Attachment 5) Complete any information required by the FAR clauses and provisions included in Attachment 2 Financial Bank letter (Financial status, Line of Credit, Number of overdrafts the company has had in past year, and the average balance of commercial account [may be expressed: low 5 figure, or high 6 figures]). Note: The failure of an Offeror to complete and submit items 1 through 5 will result in the Offeror’s quote being deemed non-responsive and ineligible for further consideration for award. Submission of items 6 through 8 is strongly encouraged to facilitate responsibility assessment per FAR 9.104-1 and validate eligibility to receive an award. Please ensure to follow prevailing wage determination, located at A copy of the wage determination is also attached (Attachment 6). NOTES TO INTERESTED CONTRACTORS Site Visit: Site visit for potential contractors is scheduled for October 03, 2023. Please meet at Lake Sonoma's Headquarters (3333 Skagg Springs Road, Geyserville, CA  95441) at 10:00 AM PDT. Duration of site meeting will be approximately 2 hours. Question regarding the site visit, please contact Park Ranger Joseph Lishka at email: or Phone: (707) 431-4521. Please submit all questions by October 06, 2023 to and Quotes must be received no later than the date and time stated in the solicitation (October 20,  2023 01:00pm PDT). Quotes received after the deadline are Late, and may not be considered for contract award. Please monitor for any amendments to the solicitation. It is the responsibility of the vendor to specifically acknowledge ALL amendments prior to the solicitation close. The preferred method of acknowledging an amendment is to return a signed copy of the amendment (form SF30) first page as a PDF email attachment with your quote. Failure to acknowledge amendments may result in your offer not being considered for award.

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