Sources Sought Notice - Video Surveillance System Maintenance and Repairs
ID: PAN007445Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG CONT CT TYAD OFCTOBYHANNA, PA, 18466-0000, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (J063)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b2e91251a6214b068fa05628a4aa8453/view
Timeline
    Description

    The Department of Defense, specifically the Army Contracting Command-Aberdeen Proving Ground, is seeking sources for the maintenance and repair of Video Surveillance Systems (VSS) at the Tobyhanna Army Depot in Pennsylvania. The procurement aims to ensure the operational reliability of the VSS through a contract that includes preventative maintenance, corrective maintenance, and on-call repairs, structured as a hybrid Firm Fixed Price/Time & Materials agreement with a base year and four optional renewal years. This service is critical for maintaining security at the depot, and interested small businesses must submit a capabilities statement by 12:01 p.m. EST on May 2, 2025, to Deborah Belak at deborah.belak.civ@army.mil, referencing synopsis number PAN007445. No funds are available for the preparation of responses, and all submissions will be treated as voluntary and confidential.

    Point(s) of Contact
    Deborah Belak
    (570) 615-7579
    deborah.belak.civ@army.mil
    Files
    Title
    Posted
    DRAFT Performance Work Statement VSS Maintenance and Repairs.pdf
    The document outlines a Performance Work Statement (PWS) for a contract aimed at providing maintenance and repair services for the Video Surveillance System (VSS) at Tobyhanna Army Depot. This non-personal service contract includes preventative maintenance, corrective maintenance, and on-call repairs essential for ensuring the operational reliability of the VSS, which is critical for depot security. The contract, structured as a hybrid Firm Fixed Price/Time & Materials agreement, spans one base year with four optional renewal years at the government's discretion. The contractor is responsible for maintaining all existing and newly installed VSS components and must adhere to defined quality control measures, including developing a Quality Control Plan. Key responsibilities include conducting semi-annual preventative maintenance checks, ensuring hardware functionality, renewing software licenses, and responding to emergency maintenance requests with stipulated timeframes. The document emphasizes stringent reporting requirements and performance standards, with a focus on quality assurance. This PWS serves as a guideline for contractors, detailing their obligations and the government's expectations in terms of service delivery for the critical security apparatus at the Tobyhanna Army Depot, reflecting federal procurement protocols in maintaining operational integrity within governmental facilities.
    Lifecycle
    Title
    Type
    Sources Sought Notice - Video Surveillance System Maintenance and Repairs
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