The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice to identify potential vendors capable of providing a Relaxation/Well-Being System Pod for the White River Junction VAMC. The VA seeks systems that fit within a specified space of 12'7" x 9'4", are accessible for individuals with disabilities, and include essential safety features such as fire suppression systems and emergency alerts. This procurement is significant as it aims to enhance the well-being of veterans through advanced wellness technologies, including a 3D Zero Gravity Massage chair, adaptive lighting, and AI-driven wellness support. Interested vendors must submit their capability statements and a completed Sources Sought Worksheet by August 14, 2025, at 12:00 PM EST, via email to Janice Jones at janice.jones@va.gov, and must be registered in the System for Award Management (SAM) and VISTA.

36C24125Q0741.docx

The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice (36C24125Q0741) to identify potential vendors capable of providing a Relaxation/Well-Being System Pod for the White River Junction VAMC. This is not a request for quotes but aims to gather information for acquisition planning. The VA is seeking systems that fit within a 12'7" x 9'4" space, are accessible for disabled individuals, and include safety features like fire suppression and emergency alerts. Key functional characteristics include a 3D Zero Gravity Massage chair, adaptive lighting, noise-canceling design, multimedia library, AI-driven wellness support, real-time occupancy monitoring, and remote content management. Vendors must be registered in SAM and VISTA. Responses, including a completed worksheet and capability statement, are due by August 14, 2025, 12:00 PM EST, via email to janice.jones@va.gov.

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.
The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 334310, (PSC 6910) with a size standard 750 employees. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing a Relaxation/Well-Being System Pod at the White River Junction, VT VAMC.Â per the requirements below. Refer to theÂ attached list of Salient CharacteristicsÂ below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Salient Characteristics for Relaxation/Well-Being System Pod attachment.
This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 12 pm EST, August 14th, 2025. All responses under this Sources Sought Notice must be emailed to janice.jones@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.
SAM: Interested parties shall be registered in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.
VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.
Attachment 1
Sources Sought Worksheet
QUALIFICATION INFORMATION:
Company / Institute Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Address: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Phone Number: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Point of Contact: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
E-mail Address: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Unique Entity Identifier (UEI) #:Â \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
CAGE Code: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Other available contract vehicles (GSA/FSS/NASA SEWP/ETC): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
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SOCIO-ECONOMIC STATUS:
VIP Verified SDVOSB: (Y / N)
VIP Verified VOSB: (Y / N)
8(a): (Y / N)
HUBZone: (Y / N)
Economically Disadvantaged Women-Owned Small Business: (Y / N)
Women-Owned Small Business: (Y / N)
Small Business: (Y / N)
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.
CAPABILITY STATEMENT:
Provide a brief capability and interest in providing the product as listed in Attachment 2 Salient Characteristics for Relaxation/Well-Being System Pod with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.
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Attachment 2
Salient Characteristics for Relaxation/Well-Being System Pod
Physical Characteristics:
Dimensions & Space Compatibility:
Fits seamlessly within standard healthcare or wellness spaces without requiring structural modifications.
Space location available to house the relaxation/well-being system: 12 7 x 9 4 . Space location would be tailored to the WRJ dimensions that were previously provided.
Accessibility & Disability Features:
Step-free entry with a low threshold.
Handrails and transfer aids to support disabled access.
Adjustable seating and massage features to accommodate various physical needs.
Safety Features:
Built-in fire suppression system compliant with VA standards.
Emergency alert mechanisms, including strobe lights for hearing-impaired users.
Use of ambient, built-in speakers rather than headphones to maintain awareness of surroundings.
Functional & Technical Characteristics:
Integrated Wellness Modalities:
3D Zero Gravity Massage chair providing physical relief and relaxation.
Adaptive, panoramic lighting synchronized with relaxation programs to support circadian rhythms.
Noise-cancelling design to ensure privacy and reduce external distractions.
Built-in multimedia library with videos, exercises, and educational content, supporting ongoing updates.
Personalization & AI Support:
AI-driven wellness support via dedicated applications tailored to Veteran-individual goals and needs.
Self-guided meditation and mindfulness programs ranging from 5 to 20 minutes.
Monitoring & Accessibility:
Real-time occupancy and availability indicators to optimize use and reduce disruptions.
A device that enables a company to provide remote program content management and updates without needing to access the facility s Wi-Fi or Network.
Environmental & Comfort Control:
Sound therapy options with customizable ambient sounds.
Light therapy to promote relaxation and improve circadian health.
Quiet, private enclosure designed to support trauma-informed care environments.
Noise cancelling design that reduces external distractions to promote a private experience.
Offers an open feeling, not a closed space, featuring windowed walls while still incorporating privacy.
Maintenance & Support:
Support for routine maintenance, software updates, and content management.
Vendor-provided training for VA staff on safe operation and basic troubleshooting.

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