CA Certified Weed Free Alfalfa Hay for SEKI NP
ID: 140P8525Q0010Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THENATIONAL PARK SERVICEPWR SF/SEA MABO(85000)SAN FRANCISCO, CA, 94104, USA

NAICS

Hay Farming (111940)

PSC

FORAGE AND FEED (8710)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c63b076b59df436bb9552297699f0328/view
Timeline
    Description

    The National Park Service (NPS) is seeking qualified vendors to supply and deliver 200 tons of California Certified Weed-Free Alfalfa Hay to Sequoia and Kings Canyon National Parks, specifically for use at the Ash Mountain Corral. This procurement is essential for supporting park operations, including trail maintenance and law enforcement, while preventing the spread of invasive plant species. Deliveries are scheduled between June 1, 2025, and November 30, 2025, with a minimum of 50 tons required per shipment, and all hay must meet California's weed-free certification standards. Interested contractors should contact Charlene Flanagan at Charlene_Flanagan@nps.gov or 209-379-1465, and must submit their proposals by April 29, 2025, to be considered for this total small business set-aside opportunity.

    Point(s) of Contact
    Flanagan, Charlene
    (209) 379-1465
    (307) 344-2104
    Charlene_Flanagan@nps.gov
    Files
    Title
    Posted
    B08_Solicitation_Attachment_One_Specifications.pdf
    The National Park Service (NPS) is seeking a vendor to supply and deliver 200 tons of certified weed-free alfalfa hay to Sequoia and Kings Canyon National Parks, specifically to the Ash Mountain Corral. This hay is essential for the park's trail maintenance and law enforcement operations, preventing the spread of invasive plant species. The vendor must ensure proper vehicle and equipment specifications for delivery, which includes operating a hay block squeeze for stacking the bales upon unloading. Deliveries are scheduled between June 1, 2025, and November 30, 2025, with a minimum of 50 tons per shipment. All hay must meet California's weed-free certification standards, including inspections and proper documentation. An NPS representative will verify the hay’s certification and condition upon delivery; any non-compliant shipments must be removed by the vendor at their own cost. The procurement process underscores the NPS's commitment to maintaining ecological integrity and supporting park operations through responsible sourcing. The document structures these requirements in a clear format, outlining specifications, delivery logistics, and compliance measures necessary for contractors.
    B08_Solicitation_Attachment_Two_Experience_and_Past_Performance.pdf
    This government solicitation document seeks to gather relevant experience from offerors for a project coded 140P8525Q0010, particularly focusing on hay delivery to remote locations. Offerors are required to detail their past experiences by providing information on three similar projects conducted within the last five years. Each entry includes the customer/client's contact details, project value, performance period, and a brief description of the services provided, emphasizing relevant experience. This structured approach is designed to ensure that prospective bidders demonstrate their capability to meet the solicitation’s specifications. The emphasis on specific service provision suggests a targeted procurement process aimed at ensuring qualified vendors are selected to fulfill the project's needs effectively.
    B09_Solicitation_Amendments_Amd3_Attachment3_Answers_to_Contractor_Questions_0003.pdf
    The document outlines the solicitation details for the procurement of Certified Weed-Free Alfalfa Hay for Sequoia and Kings Canyon National Parks. Key points include acceptable certifications, delivery requirements, and payment processes. A Certificate of Quarantine Compliance from the California Department of Food & Agriculture is acceptable in lieu of certified weed-free hay, although NAISMA-certified hay is preferred. Delivery can be made in partial loads beyond a minimum of 50 tons, with preferred unloading hours specified. Certification documents must be submitted hard copy upon delivery, and any delivered hay must meet specific quality standards, including moisture content and cleanliness. Contractors are allowed to submit invoices after each delivery, with payments contingent on NPS approval of the goods received. The anticipated award timeline is 2-4 weeks post-solicitation closure, and invoicing will be conducted through the IPP system. Overall, the document delineates requirements and procedures for vendors interested in bidding for this contract while ensuring compliance with weed-free hay standards essential for park management.
    Sol_140P8525Q0010_Amd_0001.pdf
    The document pertains to amendment 0001 of solicitation number 140P8525Q0010, issued by the U.S. Department of the Interior for the procurement of 200 tons of California Certified Weed Free Alfalfa Hay for Sequoia and Kings Canyon National Parks. This amendment extends the submission deadline for offers from April 16, 2025, to April 22, 2025, at 5:00 PM Pacific Time. Potential contractors are required to acknowledge receipt of this amendment in their submitted offers to ensure consideration. The document outlines the processes for modifying existing offers, including submission procedures via letter or electronic communication. It maintains that all other terms and conditions of the original solicitation remain unchanged. The overall objective is to facilitate the timely procurement of the specified hay for park use while ensuring compliance with federal procurement regulations.
    Sol_140P8525Q0010_Amd_0002.pdf
    The document outlines Amendment 0002 for solicitation number 140P8525Q0010, which pertains to the procurement of 200 tons of California Certified Weed Free Alfalfa Hay for Sequoia and Kings Canyon National Parks. The primary purpose of the amendment is to extend the deadline for submitting offers from April 22, 2025, to April 29, 2025, both at 5:00 PM Pacific Time. The period of performance for the contract is scheduled from June 1, 2025, to November 30, 2025. Contractors are required to acknowledge receipt of this amendment via specified methods, ensuring their offers are considered valid. The document emphasizes that failing to acknowledge the amendment prior to the new deadline may lead to the rejection of offers. Importantly, it underscores compliance with protocols for contract modifications in accordance with federal regulations. The amendment’s structuring aligns with standard practices for federal RFPs, ensuring clarity and adherence to administrative requirements within the government procurement process.
    Sol_140P8525Q0010_Amd_0003.pdf
    This document is an amendment to solicitation number 140P8525Q0010, issued by the Department of the Interior's National Park Service for the supply and delivery of 200 tons of California Certified Weed Free Alfalfa Hay to Sequoia and Kings Canyon National Parks. Amendment 0003 specifically addresses inquiries from potential contractors, providing answers that are detailed in an attached document. The period of performance for the contract is set from June 1, 2025, to November 30, 2025. Contractors must acknowledge receipt of this amendment to ensure their offers are considered, with a clear deadline established for responses. The amendment outlines necessary administrative changes and clarifies the requirement for contractor signatures. It reinforces compliance with the Federal Acquisition Regulation, highlighting the importance of adhering to solicitation terms and deadlines in competitive bidding processes. This amendment serves to enhance transparency and communication in the procurement process within federal contracting.
    Sol_140P8525Q0010.pdf
    The document is a Request for Proposal (RFP) from the National Park Service (NPS) concerning the supply and delivery of 200 tons of California Certified Weed-Free Alfalfa Hay for Sequoia and Kings Canyon National Parks. The solicitation is a total small business set aside, with a deadline for proposals on April 16, 2025, and performance to be completed between June 1, 2025, and November 30, 2025. The evaluation of offers will be based on price, technical capability, and prior experience, with detailed documentation required from vendors to demonstrate compliance and reliability. Interested contractors must submit specific information and acknowledge amendments as part of their bids, including a statement of their ability to provide certified weed-free products. Proposals must be sent to the contracting specialist, Charlene Flanagan, via email. The document stipulates requirements for electronic invoicing through the U.S. Department of the Treasury's Invoice Processing Platform, ensuring streamlined payment procedures. This RFP emphasizes adherence to federal regulations and highlights the importance of working with small businesses while ensuring quality and compliance in environmental management practices.
    Lifecycle
    Title
    Type
    CA Certified Weed Free Alfalfa Hay for SEKI NP
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    Combined Synopsis/Solicitation
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