Propane for Cheyenne River Agency
ID: 140A0126Q0003Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSSOUTHERN PLAINS REGIONANADARKO, OK, 73005, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/af9bc06469e843bdbc31b9d36ddf0bac/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking proposals for the procurement of 41,400 gallons of propane for the Cheyenne River Agency in South Dakota. This opportunity is set aside for Indian Economic Enterprises (IEEs) and requires the vendor to deliver propane on an as-needed basis, adhering to all relevant regulations and guidelines. The contract period is scheduled from December 15, 2025, to March 31, 2026, with quotes due by December 10, 2025, at 5:00 PM CST. Interested vendors can contact Crystal Keys at crystal.keys@bia.gov or by phone at 405-933-6016 for further information.

    Point(s) of Contact
    Keys, Crystal
    (405) 933-6016
    crystal.keys@bia.gov
    Files
    Title
    Posted
    Attachment_1__SOW.pdf
    The Bureau of Indian Affairs (BIA), Cheyenne River Agency, requires a vendor for indefinite delivery of liquid propane to various buildings and the Law Enforcement Center in Eagle Butte, South Dakota. The contract specifies an estimated quantity of 41,400 gallons, with deliveries made on an as-needed basis within 72 hours of an order. The vendor must provide all necessary labor, materials, equipment, and transportation, adhering to all federal, state, and local regulations. The period of performance extends from the award date through March 31, 2025. The vendor must designate points of contact for communication and acknowledge that only a warranted Contracting Officer can modify contract terms or authorize changes to the scope of work.
    Attachment_2__Pricing_Template_CRA.pdf
    This document is an attachment to solicitation 140A0126Q0003, serving as a pricing template for the procurement of propane for the Cheyenne River Agency. It specifies a required quantity of 41,400 gallons of propane, with delivery expected prior to March 31, 2026. The form requires the vendor to provide their company name, point of contact, unit price per gallon, and an estimated total price. By submitting a response using this template, the vendor affirms their commitment to supplying liquid propane in compliance with all relevant local, state, and federal laws, guidelines, and regulations, and agrees to abide by all terms and conditions outlined in the main solicitation document.
    Attachment_3__IEE_Representation_Form.pdf
    Sol_140A0126Q0003_Amd_0001.pdf
    Solicitation Amendment 140A0126Q0003-A01 modifies a government solicitation by changing the set-aside status from ISBEE to IEE. It also extends the deadline for quotes to December 10, 2025, at 5:00 PM CST. The period of performance for the contract is scheduled from December 15, 2025, to March 31, 2026. The amendment specifies that offers must acknowledge receipt of this change by completing and returning copies of the amendment, acknowledging it on submitted offers, or through separate communication, ensuring receipt by the new deadline. The contracting offices for this solicitation are located in Aberdeen, SD, and Anadarko, OK.
    Sol_140A0126Q0003.pdf
    This government solicitation, 140A0126Q0003, is a Request for Proposal (RFP) for the procurement of 41,400 gallons of propane for the Cheyenne River Agency. The acquisition is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 325120. The anticipated period of performance is from December 1, 2025, to March 31, 2026. This is a Firm-Fixed-Price (FFP) Purchase Order. The document outlines general requirements, line items, and extensive FAR and DIAR clauses, including those related to System for Award Management (SAM), prohibition on certain telecommunications equipment, combating trafficking in persons, and Buy American provisions. Custom clauses address electronic invoicing via the IPP system and notification of late delivery. Offers will be evaluated based on the Lowest Price Technically Acceptable (LPTA) source selection process.
    Lifecycle
    Title
    Type
    Propane for Cheyenne River Agency
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    68--Propane for Standing Rock Agency
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking proposals for the procurement of 66,800 gallons of propane for the Standing Rock Agency, with a performance period from December 15, 2025, to March 31, 2026. The objective is to ensure adequate heating for five designated buildings during the winter months, requiring the selected vendor to coordinate deliveries and comply with all applicable regulations. This procurement is set aside for Indian Economic Enterprises (IEEs) and will be awarded based on the Lowest Price Technically Acceptable source selection process. Interested vendors must submit their quotes by December 10, 2025, and can contact Crystal Keys at crystal.keys@bia.gov or 405-933-6016 for further information.
    68--Propane for Pine Ridge Agency
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified vendors to supply propane for the Pine Ridge Agency in South Dakota. The procurement involves delivering an estimated 120,000 gallons of propane to BIA-owned facilities for heating and emergency generators over a four-month period, from December 1, 2025, to March 31, 2026. This contract is crucial for ensuring reliable heating and emergency power supply in the region, with specific requirements including remote tank monitoring, emergency deliveries, and compliance with safety regulations. Interested vendors must submit their quotations by December 10, 2025, at 5:00 PM CST, and can contact Crystal Keys at crystal.keys@bia.gov or 405-933-6016 for further information.
    91--Fuel Oil for Cheyenne River Agency
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified vendors to supply and deliver fuel oil for the Cheyenne River Agency in South Dakota. The procurement involves an Indefinite Delivery Requirements contract for approximately 29,900 gallons of heating fuel oil, including both Diesel 1 and Diesel 2, with deliveries required within 72 hours of order issuance. This fuel is essential for various operational needs at the agency, ensuring adequate heating and functionality of facilities. Interested vendors must submit their quotes by December 10, 2025, with the contract period extending from December 15, 2025, to March 31, 2026. For further inquiries, vendors can contact Crystal Keys at crystal.keys@bia.gov or by phone at 405-933-6016.
    Propane for Winnebago Agency (Purchase & Delivery)
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified contractors to provide propane purchase and delivery services for the Winnebago Agency in Nebraska. The procurement aims to ensure a reliable supply of propane for heating, cooling, cooking, and emergency generators at federal facilities, including the Maintenance Shop and the Macy Detention Center, with estimated annual requirements of 3,000 gallons and 10,000 gallons, respectively. This opportunity is particularly significant as it is set aside for Indian Small Business Economic Enterprises (ISBEEs), emphasizing the importance of supporting local economic development. Interested parties should contact Jodi Zachary at Jodi.Zachary@bia.gov or call 916-426-9210, with the contract period running from January 1, 2026, to December 31, 2026.
    Automated Meter Reading/Customer Information Syste
    Buyer not available
    The Bureau of Indian Affairs, under the Department of the Interior, is seeking proposals for Automated Meter Reading and Customer Information Systems Contract Support Services, specifically set aside for Indian Small Business Economic Enterprises. The objective of this procurement is to enhance the Electric Utility Management System (EUMS) billing software by integrating an online customer web portal and improving system functionalities, including meter reading software management and customer information services. This contract, which spans one base year with four option years, emphasizes the importance of compliance with federal regulations and requires a minimum of 50% of the service portion to be performed by the prime contractor or similarly situated entities. Quotes are due by December 16, 2025, at 5:00 PM PST, and interested parties should direct inquiries and submissions to Melanie Schiaveto at melanie.schiaveto@bia.gov.
    Propane Delivery - Seward/FWA/DTA
    Buyer not available
    The Department of Defense, specifically the Army's Regional Contracting Office in Alaska, is seeking vendors to establish multiple five-year Blanket Purchase Agreements (BPAs) for the delivery and purchase of propane to Army installations in Alaska, including Seward, Fort Wainwright, and Fort Greely/Black Rapids. The procurement aims to secure a reliable supply of propane, which is essential for various operational needs at these military facilities. Interested vendors are invited to submit quotes per gallon for all or partial locations by the deadline of December 12, 2025, at 4:00 P.M. Alaska Standard Time, with services expected to commence on January 2, 2026. For inquiries, potential bidders can contact Ahmad Mustapha at ahmad.b.mustapha.civ@army.mil or Yolanda Ikner at yolanda.m.ikner.civ@army.mil.
    BFSU Utility - Natural Gas Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to Northwestern Energy Corporation for the provision of natural gas services to the Blackfeet Service Unit in Browning, Montana. The contract, valued at $37,000, will ensure adequate heating and cooking facilities in government quarters, with services commencing on January 1, 2025, and concluding on December 31, 2025. This procurement is critical for maintaining essential services and infrastructure within the managed quarters, emphasizing the government's commitment to operational functionality. Interested firms that believe they can provide similar natural gas services are encouraged to contact Shannon Connelly at shannon.connelly@ihs.gov within seven days of this notice, as no competitive proposals will be solicited.
    PEST CONTROL FOR CHEYENNE RIVER AGENCY
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified contractors to provide pest control services for the Cheyenne River Agency, located in Eagle Butte, South Dakota. The procurement involves a Firm-Fixed-Price (FFP) Purchase Order with a base year from January 1, 2026, to December 31, 2027, and includes four option years, extending the contract through 2031. The services are critical for maintaining a safe and healthy environment at the Walter Miner Law Enforcement Detention Center, requiring comprehensive pest management strategies that prioritize environmentally sound methods and compliance with federal, state, and local regulations. Interested parties can contact Crystal Keys at crystal.keys@bia.gov or by phone at 405-933-6016 for further details regarding the solicitation, which is set aside for Indian Small Business Economic Enterprises (ISBEE) under NAICS code 561710.
    LIFE SAFETY SYSTEMS MAINTENANCE
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs through the Indian Education Acquisition Office, is seeking proposals for Life Safety Systems Maintenance at the BIE Riverside Indian School in Anadarko, OK. This procurement involves comprehensive inspection, testing, maintenance, and repair services for various life safety systems, including fire alarm systems, fire sprinkler systems, and emergency lighting, with a contract structured as a hybrid Firm-Fixed Price and Time and Material type covering a base year and four option years, from February 1, 2026, to January 31, 2031. The selected contractor will be responsible for ensuring compliance with NFPA standards and must be certified as an Indian Small Business Economic Enterprise (ISBEE), with proposals evaluated based on technical capability, past performance, and price. Quotes are due by December 5, 2025, at 4:00 PM CST, and interested parties can contact Michelle Nahlee-Marshalek at michelle.nahlee@bie.edu for further information.
    BIA Exclusive Use Amphibious Single Engine Scooper
    Buyer not available
    The Department of the Interior is seeking proposals for exclusive use amphibious single-engine scooper flight services to support the Bureau of Indian Affairs (BIA) in Bemidji, Minnesota. The contract, identified by Solicitation Number 140D0425R0098, will provide essential aerial firefighting capabilities during a specified 60-day period each year from April 14 to June 12, spanning from 2026 to 2031. This procurement is critical for effective fire suppression efforts, requiring contractors to meet stringent aircraft specifications and personnel qualifications, including compliance with FAA regulations. Interested parties must submit their proposals by December 29, 2025, at 10:00 AM PST, with a maximum contract value of $10 million. For further inquiries, contact Shay Roadruck at shayroadruck@ibc.doi.gov or call 571-513-3226.