The Department of Veterans Affairs (VA) is issuing a presolicitation notice for a Request for Quotation (RFQ) for Uninterruptible Power Supply (UPS) Battery Maintenance services at the Fort Harrison, Montana, Veterans Affairs Regional Office (VARO), specifically in Building 167, Room 133. The procurement involves a Firm-Fixed-Price Purchase Order for a base year with four additional 12-month options, focusing on semi-annual inspections of the existing Mitsubishi 2033A Series system, battery cabinet, and a string of thirty batteries. This project is crucial for ensuring the reliability of power supply systems within the VA's facilities, and it is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS Code 561210, with a size standard of $47 million. Interested vendors must be verified in the SBA Small Business Search (SBS) database and registered in SAM.gov at the time of quotation submission, with the RFQ expected to be posted around August 14, 2025, and quotations due by August 28, 2025. For further inquiries, contact Dirk Kelley at Dirk.Kelley@va.gov.

36C10D25Q0160.docx

The Department of Veterans Affairs (VA) Veterans Benefits Administration (VBA) is issuing a presolicitation notice for a competitive Request for Quotation (RFQ) for Uninterruptible Power Supply (UPS) Battery Maintenance services at the Fort Harrison, Montana, Veterans Affairs Regional Office (VARO), Building 167, Room 133. The solicitation number is 36C10D25Q0160, with an estimated posting date of August 14, 2025, and quotations due around August 28, 2025. This will be a Firm-Fixed-Price Purchase Order for a base year with four 12-month options, covering semi-annual inspections of the existing Mitsubishi 2033A Series system, battery cabinet, and 30 batteries. The procurement is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS Code 561210 (Facilities Support Services) with a $47 million size standard. SDVOSBs must be verified in the SBA Small Business Search (SBS) database and registered in SAM.gov at the time of quotation submission, award, and throughout performance.

This is a Pre-Solicitation Notice synopsizing an upcoming competitive solicitation that satisfies the requirements of Federal Acquisition Regulation (FAR) Subpart 5.2, more specifically FAR 5.204, FAR 5.201, FAR 5.207, and FAR 5.203, as well as FAR 5.101. A Request for Quotation (RFQ) solicitation will be posted on or about Thursday, August 14, 2025. Quotation submissions will tentatively be due on or about Thursday, August 28, 2025.

The Fort Harrison, Montana, Veterans Affairs Regional Office (VARO) in accordance with the Veterans Benefits Administration (VBA) has a requirement for a Firm-Fixed-Price Purchase Order to provide services, including all labor, materials, apparatus, tools, equipment, and supervision, identified as the UPS Battery Maintenance project. The scope of this project shall include the existing Mitsubishi 2033A Series system, battery cabinet, and string of thirty (30) batteries. Semi-annual inspections for these maintenance services shall be conducted in the Computer Server Room, more specifically Room 133. This requirement shall cover a base year with four (4) options of twelve (12) months each.

The North American Industry Classification System (NAICS) Code for this procurement is 561210 [Facilities Support Services] and the small business size standard is $47 million. The solicitation will be issued as a RFQ under FAR Part 13.

This project will be a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

Veterans Affairs Acquisition Regulation (VAAR) 852.219-73 requires that all SDVOSBs must be verified in the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/. However, the VetCert database portal is now static and is no longer being updated as of August 2024. Please be advised that the official certification database has recently transitioned to the SBA Small Business Search (SBS). To be eligible as a verified SDVOSB, a vendor must be listed as SDVOSB certified in the SBA SBS database (under **SBA Certifications**) found at https://search.certifications.sba.gov/advanced?page=0. SDVOSB vendors are encouraged to ensure that certification information is current and accurately reflected in the SBA SBS database. Accordingly, the Contracting Officer will check the SBA SBS database to verify SDVOSB certifications and eligibility status. SDVOSBs must be verified at the time of quotation submission, at the time of award, and for the duration of performance of the resultant Purchase Order pursuant to VAAR 819.7006.

All businesses must be registered to confirm eligibility in the System for Award Management (SAM). Each entity must represent the status as an SDVOSB concern in SAM.gov. To register in the SAM database, visit https://www.sam.gov. SDVOSBs shall also provide the current annual report and confirmation of filing for VETS-4212 at https://www.dol.gov/agencies/vets/programs/vets4212.

All relevant solicitation documents, including the Statement of Work, may be accessed and downloaded upon the solicitation issuance by conducting a search for Solicitation Number 36C10D25Q0160 under Contract Opportunities at https://www.sam.gov. Any Amendments to the RFQ solicitation will also only be posted through Contract Opportunities on SAM.

Any prospective offerors are solely responsible for all expenses associated with, responding to, and in preparation of quotation submissions.

Service-Disabled Veteran-Owned Small Business Set Aside

DC01--Project Name: Uninterruptible Power Supply (UPS) Battery Maintenance (436); Station Location: Fort Harrison, Montana, Veterans Affairs Regional Office (VARO); Project Location: Building 167, Room 133

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