STUDIO EQUIPMENT
ID: PR12783819Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BOGOTAWASHINGTON, DC, 20520, USA

NAICS

Motion Picture and Video IndustriesT (5121)

PSC

CAMERAS, MOTION PICTURE (6710)

Original Source

https://sam.gov/opp/e5c40970dd1b41b8b1642cc48670573d/view
Timeline
    Description

    The U.S. Department of State, through its General Services Office at the U.S. Embassy in Bogotá, Colombia, is seeking proposals for the procurement of various studio equipment, including cameras, encoders, mixers, microphones, and accessories from reputable brands. This solicitation, identified by the number PR12783819, aims to enhance the embassy's audiovisual capabilities, which are crucial for supporting diplomatic and operational functions. Vendors are required to deliver the specified equipment within 60 days of purchase order acceptance, adhering to "Delivered Duty Paid" (DDP) terms, and must submit their proposals in either U.S. dollars or Colombian pesos by September 11, 2024. Interested parties can direct inquiries to the Bogota Contracting Office via email at BogotaGSOCompras@state.gov.

    Point(s) of Contact
    Bogota Contracting Office
    576012752000
    BogotaGSOCompras@state.gov
    Files
    Title
    Posted
    NDAA certification English Version..pdf
    This document outlines provisions regarding the representation and prohibition of certain telecommunications and video surveillance equipment as per the John S. McCain National Defense Authorization Act of 2019. It mandates that offerors must disclose whether they provide covered telecommunications equipment or services when responding to government solicitations. Specific definitions are provided for terms such as "covered telecommunications equipment," which includes products from companies like Huawei and ZTE, and outlines the prohibitions against procuring or utilizing such equipment in federal contracts. The offerors must conduct a reasonable inquiry to determine if they use covered telecommunications equipment and must disclose any relevant information if they do. Moreover, the contractor is required to report if they identify any use of covered telecommunications services during contract performance. The overall purpose of this document is to ensure compliance and protect national security by prohibiting the use of certain potentially harmful telecommunications products in government contracts while establishing clear reporting and representation requirements for contractors. Compliance with these regulations is essential for any organization seeking federal contracts or grants.
    PR12783819_Requirement.pdf
    The U.S. Department of State, through its General Services Office in Bogotá, Colombia, has issued a combined synopsis/solicitation for various commercial audiovisual equipment. The solicitation number PR12783819 is a request for quotation for the procurement of a range of items primarily focused on video and audio production, including cameras, encoders, mixers, microphones, and accessories. The list includes popular brands and models, such as PTZOptics, Nikon, Autel Robotics, Canon, and GoPro, among others, specifying detailed product descriptions and quantities required. Additionally, several items involve wireless systems and portable equipment suitable for field use. This solicitation serves as a framework for vendors to submit offers for providing the specified equipment, aligning with federal requirements for procurement processes. The document reflects the ongoing commitment of the U.S. government to maintain and enhance its media capabilities in support of various diplomatic and operational functions.
    QUESTIONS AND ANWERS - PR12783819.pdf
    The document outlines a Request for Proposals (RFP) from the U.S. Embassy in Bogotá, Colombia, for the procurement of studio equipment. It highlights essential warranty requirements, with suppliers responsible for specifying coverage as part of their proposals. Additionally, all items must be delivered to the Embassy's offsite warehouse in Bogotá within a specified timeframe, with delivery terms outlined as "Delivered Duty Paid" (DDP), meaning the seller is responsible for all costs, including customs. Proposals should be submitted in USD or Colombian Pesos, including detailed pricing and compliance with national regulations, particularly the National Defense Authorization Act (NDAA). Vendors must demonstrate experience, financial capability, and thorough understanding of the requirements. Payment terms are set at 30 days post-delivery. For complete details and compliance guidelines, vendors are encouraged to refer to SAM.gov and the U.S. Embassy’s website. This document highlights the government’s structured procurement process while ensuring adherence to legal and logistical requirements in international contexts.
    SINGLE SOURCE JUSTIFICATION UNDER THE SIMPLIFIED ACQUISITION -Multiple Brands-PR12783819-Signed.pdf
    The document outlines a single-source justification for acquiring studio equipment for the U.S. Embassy in Bogota, conducted by the Department of State. The total estimated value for this procurement is $49,182, necessary for mission support activities. The contracting officer determined that only one source was reasonably available due to brand-name specifications. Extensive market research indicated that using a combination of reputable brands (such as Sony, Nikon, GoPro, and DJI) would yield the best performance and reliability across varied product types. This approach avoids reliance on a single brand, ensuring that all required features are effectively met. The documentation includes signatures from both the Information Officer and the Contracting Officer, certifying the necessity of this procurement approach. Overall, the justification emphasizes a strategic decision in equipment acquisition to optimize performance and functionality.
    Lifecycle
    Title
    Type
    STUDIO EQUIPMENT
    Currently viewing
    Combined Synopsis/Solicitation
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