Integrated Library System
ID: 2031JW25Q00080Type: Combined Synopsis/Solicitation
Overview

Buyer

TREASURY, DEPARTMENT OF THEOFFICE OF THE COMPTROLLER OF THE CURRENCYCOMPTROLLER OF CURRENCY ACQSWASHINGTON, DC, 20219, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/1b3739cd19b04c28a04fde4ea9743460/view
Timeline
    Description

    The Department of the Treasury, specifically the Office of the Comptroller of the Currency (OCC), is seeking proposals for an Integrated Library System (ILS) to enhance its library management capabilities for approximately 3,000 employees. The ILS must support both print and electronic materials, integrate with OverDrive for eBooks, and comply with federal security and accessibility standards, including a Software as a Service (SaaS) model with a 99% uptime guarantee. This procurement is critical for modernizing the OCC's library resources and ensuring efficient access to information while maintaining compliance with applicable regulations. Quotations are due by 5:00 p.m. EDT on July 18, 2025, and interested vendors should direct inquiries to Mark Tewell at mark.tewell@occ.treas.gov or Casey Helman at casey.helman@occ.treas.gov.

    Files
    Title
    Posted
    2031JW25Q00080 Att. 1 Requirements Matrix.docx
    The document outlines the requirements for an Integrated Library System (ILS) as detailed in RFQ 2031JW25Q00080. It specifies that vendors must complete a requirements matrix detailing how they meet each outlined criterion, including provisions for user access, system integration, and reliability. Key features include a Software as a Service (SaaS) model, 99% system availability, and compatibility with major internet browsers. The ILS should encompass modules for cataloging, circulation, serials, electronic resources, and an Online Public Access Catalog (OPAC), incorporating capabilities such as customizable reporting and automated processes. Additionally, it requires comprehensive technical support, training provisions, a clear implementation plan for migration of data, and a continuity of operations plan to manage system failures. System maintenance and warranty terms outline ongoing support and software upgrade opportunities. Overall, the document serves to guide vendors in providing a robust and user-friendly ILS tailored to the specific needs of the OCC Library while ensuring data integrity, user accessibility, and technical reliability.
    2031JW25Q00080 Att. 2 Q&A.docx
    The document titled "2031JW25Q00080 Q&A Template" serves as a query template related to a Request for Quotation (RFQ) in the context of federal government contracting. Its structure outlines a question and answer format, enabling stakeholders to articulate queries regarding the RFQ details, particularly referencing specific parts, paragraphs, and page numbers. Currently, the template includes a blank table with fields for question numbers and sections to detail the corresponding answers and indicate whether these inquiries result in changes to the RFQ. This template aims to facilitate clarity and transparency during the RFQ process, ensuring that potential bidders can seek essential information, thereby promoting fair competition and informed submissions. The document underscores the importance of structured communication in government procurement processes, which ultimately contributes to successful project execution and compliance standards.
    2031JW25Q00080 Att. 2 Response to QA.docx
    The document addresses a Question and Answer (Q&A) template related to a federal Request for Quotation (RFQ), specifically RFQ 2031JW25Q00080. It highlights an inquiry regarding whether the contract is new or if an incumbent contractor previously held the service responsibilities. The response clarifies that it is not a new contract, providing the current contract number 2031JW21P00008, awarded to SIRSI Corp and set to expire on September 30, 2025. The response indicates that there will be no changes made to the RFQ based on this Q&A. This document is essential for transparency and clarity in the procurement process, ensuring that potential contractors are informed about the context of the contract and the incumbent services involved.
    2031JW25Q00080 Att. 3 OCC ACR March 2025.pdf
    The OCC Accessibility Conformance Report (ACR) evaluates a product's compliance with accessibility standards based on VPAT® 2.5, WCAG 2.2, and the Revised Section 508 Edition. The report outlines various criteria necessary for ensuring digital content accessibility for users with disabilities. Key areas of evaluation include non-text content, media alternatives, captions, audio descriptions, and the use of color, all aimed at making online materials usable for individuals with visual, auditory, or mobility impairments. The assessment indicates that multiple aspects of the product remain "Not Evaluated," suggesting that it has not been fully tested against important accessibility criteria, particularly those classified under WCAG Level AAA. This report underscores the significance of accessibility in federal RFPs and grants, highlighting the government's commitment to ensuring that digital platforms are inclusive and usable for all citizens, including those with disabilities. The evaluation serves as a critical tool for organizations seeking to fulfill compliance obligations and enhance user accessibility across their services.
    2031JW25Q00080 Att. 4 Price Schedule.xlsx
    The provided document outlines the pricing schedule for an Integrated Library System (ILS) as part of a federal Request for Proposal (RFP) numbered 2031JW25Q00080. It includes five pricing tiers, which encompass the base system and four optional service years extending from October 1, 2025, to September 30, 2030. Each option year is defined clearly within the pricing assumptions. However, the total amount for these options is presented as unspecified, indicated by a dash. The primary purpose of this document is to solicit bids from potential vendors for the supply and implementation of an ILS, critical for library management and services. By structuring the RFP in a multi-year plan, it demonstrates the government’s intent to establish a long-term partnership with a service provider, ensuring support over an extended period. The document indicates the importance of structured pricing and timelines in government procurement processes, emphasizing compliance with federal regulations in awarding contracts for essential public services.
    2031JW25Q00080 ILS Solicitation.pdf
    The Office of the Comptroller of the Currency (OCC) is soliciting proposals for an Integrated Library System (ILS) to manage its print and electronic resources, providing access to approximately 3,000 employees. The project entails a Firm-Fixed Price contract that includes a base period and four optional one-year extensions, allowing for a total contract duration of up to five years. The ILS must ensure data security, interoperability with the OverDrive eBook platform via API, and compliance with federal accessibility standards. Key requirements for the ILS include a cataloging module adhering to MARC format, circulation and serials management, and a user-friendly Online Public Access Catalog (OPAC). It must offer customizable reports, regular system updates, and 99% uptime, available through a Software as a Service (SaaS) model. The contractor is responsible for comprehensive technical support and employee training. The successful implementation plan must facilitate smooth data migration from the existing system, with strict monitoring of deliverables to ensure functionality and compliance with security protocols. The primary purpose of this RFQ is to secure a reliable, efficient, and user-centric library management solution that aligns with OCC's operational needs and regulatory obligations.
    SF 30_2031JW25Q00080-0001 ILS Solicitation.pdf
    The Office of the Comptroller of the Currency (OCC) is soliciting proposals for an Integrated Library System (ILS) to manage its library resources effectively. The ILS will support both print and electronic materials, serving approximately 3,000 employees agency-wide. The system must integrate with OverDrive for eBooks, provide a robust Online Public Access Catalog (OPAC), and ensure secure access to bibliographic and patron records. Key requirements include a Software as a Service (SaaS) model compliant with FEDRAMP, high uptime (99%), customizable interfaces, and modular capabilities covering cataloging, circulation, and serials management. The contractor must also supply comprehensive technical support, training, and a detailed implementation plan for transitioning from the current system. The contract will span a base period of one year with four optional one-year extensions and includes stringent security and privacy measures in accordance with federal regulations. This RFQ indicates the OCC's commitment to modernizing its library management capabilities and enhancing accessibility for its staff while maintaining strict compliance with applicable laws.
    Lifecycle
    Title
    Type
    Integrated Library System
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    Combined Synopsis/Solicitation
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