The Department of Veterans Affairs is issuing a Sources Sought Inquiry to identify potential vendors for preventive maintenance and repair services on the Ion GeneStudio S5 Plus Next-Generation Sequencer (S/N 2772919030143) at the Central Arkansas Veterans Healthcare System located in Little Rock, Arkansas. The solicitation number is 36C25625Q0732, and responses are due by April 8, 2025, at 10:00 AM Central Time. The VA desires vendors to be original equipment manufacturers (OEMs), authorized dealers, or authorized resellers and mandates the submission of an authorization letter. Interested parties must submit their business name, point of contact, DUNS number, and a two-page capability statement via email. This announcement serves solely for information and planning and may not lead to a solicitation. It invites responses for potential contract opportunities while ensuring that proprietary information is handled appropriately, noting that responding does not create contractual obligations for the government. The document emphasizes vetting qualified vendors to maintain essential healthcare equipment efficiently.

The document outlines the Statement of Work (SOW) for annual preventive maintenance and repair services for the Ion GeneStudio S5 Plus Next-Generation Sequencer used at the Central Arkansas Veterans Health Care System. The contractor is responsible for all necessary labor, materials, and expertise to maintain the sequencer, ensuring adherence to manufacturer standards through services such as corrective maintenance and software updates. The contract spans one year with four optional renewals. Services must be performed during regular business hours, with provisions for urgent maintenance outside these times. Detailed logging and reporting of all maintenance activities, including both scheduled and unscheduled services, is required. Contractors must comply with all federal regulations related to information security, ensuring records management in accordance with the law. Additionally, the document emphasizes the contractor's qualifications, including necessary training and access to proprietary information from the equipment manufacturer. Overall, this contract reflects the government's commitment to maintaining high operational standards for specialized medical equipment within the Veterans Affairs healthcare system.