DA01--New Contract - Polypharmacy (VA-26-00018584)
ID: 36C10B26R0004Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Original Source

https://sam.gov/workspace/contract/opp/01a5e403b6ee4a70b32c35978d5d3841/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for a new contract titled "Reducing Inappropriate Polypharmacy" to address medication management issues within the VA healthcare system. The procurement aims to develop and implement software solutions that will enhance program management, pilot phases, and sustainment of services, with an estimated total award amount of $47 million over a base period of six months and four one-year option periods. This initiative is critical for improving patient care and reducing the risks associated with polypharmacy among veterans. Interested parties must respond to the solicitation by January 14, 2026, at 10 AM Eastern Time, and can contact Contract Specialist Elena Juliano at elena.juliano@va.gov or 848-377-5194 for further information.

    Point(s) of Contact
    Elena JulianoContract Specialist
    (848) 377-5194
    elena.juliano@va.gov
    Files
    Title
    Posted
    36C10B26R0004_1.docx
    The Department of Veterans Affairs (VA) Technology Acquisition Center has issued a Combined Synopsis/Solicitation Notice (Number 36C10B26R0004) for a new contract titled "Reducing Inappropriate Polypharmacy at the Department of Veterans Affairs." This Request for Proposal (RFP) seeks to address polypharmacy issues within the VA healthcare system. The solicitation was issued from Eatontown, NJ, with a response deadline of January 14, 2026, at 10 AM Eastern Time. The contract falls under Product Service Code DA01 and NAICS Code 513210. Key attachments include the RFP document, a Broad Agency Announcement (BAA) Agreement, and a Small Business Participation Commitment form. Elena Juliano and John Vardouniotis are the points of contact for this solicitation.
    Attachment 1 - BAA Agreement.doc
    This Business Associate Agreement (BAA) between a Business Associate and a Subcontractor outlines the requirements for handling Protected Health Information (PHI) in accordance with HIPAA and HITECH Acts, and HIPAA Rules. The agreement clarifies that the Veterans Health Administration (VHA) is the Covered Entity and owns the PHI. The Subcontractor, providing services such as data analysis or software development, will receive PHI from the Business Associate and must use or disclose it only as permitted by the agreement or law, complying with minimum necessary policies. Key obligations for the Subcontractor include implementing safeguards, notifying the Business Associate of any incidents or breaches within 24 hours, providing detailed written reports within 10 business days, mitigating harm, and ensuring any further subcontractors also adhere to these restrictions. The Subcontractor must also assist with individual requests for access, amendment, or accounting of PHI, and return or destroy all PHI upon termination of the agreement. The Business Associate agrees not to request impermissible PHI uses and to notify the Subcontractor of any restrictions or changes in privacy practices. The agreement can be amended for compliance, automatically terminates upon completion of duties, or can be terminated for cause by the Business Associate. The Subcontractor is liable for civil or criminal penalties incurred by the Covered Entity due to violations of this agreement or HIPAA Rules.
    Attachment 2 - Small Business Participation Commitment.xls
    The POLYPHARMACY SMALL BUSINESS PARTICIPATION / SUBCONTRACTING REPORT is a federal government form used to track and report small business subcontracting and participation under prime contracts. It requires companies to detail their cumulative obligated dollars and report actual participation against set goals for various small business categories, including Small Disadvantaged Business, Women-Owned Small Business, HUBZone, Veteran-Owned Small Business, and Service-Disabled Veteran-Owned Small Business. The report emphasizes cumulative dollars and percentages over the life of the contract and requires explanations for any shortfalls in proposed percentages. It also provides guidance for calculating prime and subcontracted dollars for both large and small businesses across different goals, ensuring comprehensive reporting on small business engagement.
    Polypharmacy 36C10B26R0004_Final.pdf
    This Request for Proposal (RFP) 36C10B26R0004, titled “Reducing Inappropriate Polypharmacy at the Department of Veterans Affairs,” outlines a federal contract for software and related services. The RFP, issued by the Department of Veterans Affairs, includes a base period of six months and four one-year option periods, along with two optional tasks for enterprise deployment and full capability. The contract has an estimated total award amount of $47 million.The scope of work includes program management, a pilot phase for software development and implementation, and sustainment of the solution across enterprise and optional tasks. Key deliverables include solution architecture and design, source code, implementation plans, testing scripts, VA Authority to Operate (ATO) artifacts, and various reports on outcomes, performance, and resource utilization. The contractor will be responsible for providing software license, maintenance, and technical support, with specific clauses governing these services and federal law superseding commercial license agreements. The RFP emphasizes adherence to Federal Acquisition Regulations (FAR) and VA Acquisition Regulations (VAAR), requiring offerors to have an active Federal Government contracts registration in SAM.
    Lifecycle
    Title
    Type
    DA01--New Contract - Polypharmacy (VA-26-00018584)
    Currently viewing
    Combined Synopsis/Solicitation
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    The Department of Veterans Affairs (VA) is seeking proposals for a software solution aimed at reducing inappropriate polypharmacy among Veterans, as outlined in the presolicitation notice for Request for Information (RFI) number 36C10B25Q0550. The objective is to identify multi-drug interactions, optimize medication regimens, and support deprescribing through sophisticated, clinically-evidenced technology that adheres to VA's IT standards and ensures secure handling of patient data. This initiative is critical for improving medication management and clinical outcomes for Veterans, with a formal Request for Proposal (RFP) to be issued via Contracting Opportunities. Interested parties must ensure full registration in the System for Award Management (SAM.gov) and submit their responses by September 15, 2025, at 3 PM Eastern Time. For inquiries, contact Contract Specialist Elena Juliano at elena.juliano@va.gov or Contracting Officer John Vardouniotis at ioannis.vardouniotis@va.gov.
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