Great Texas Freedom Fest- Tents, Chairs, Tables, and Lighting/Generators
ID: JBKABFreedomFest_TablesType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3016 502 CONS CLJBSA LACKLAND, TX, 78236-5286, USA

NAICS

Recreational Goods Rental (532284)

PSC

LEASE OR RENTAL OF EQUIPMENT- TEXTILES, LEATHER, FURS, APPAREL AND SHOE FINDINGS, TENTS AND FLAGS (W083)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/31379db2faa14b3282387535b6a920f1/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide rental services for tents, chairs, tables, and lighting/generators for the Great Texas Freedom Fest event at Joint Base San Antonio, Texas. The contractor will be responsible for delivering and setting up 575 chairs, eight tents of specified sizes, 126 tables, and necessary lighting and generators, with delivery scheduled for April 10 and 11, 2025, and collection on April 13, 2025. This procurement emphasizes the importance of reliable vendor services for large-scale government-supported events, ensuring compliance with logistical and safety standards. Interested parties should contact A1C Seth James at seth.james.1@us.af.mil or 210-671-4849, or William Waters at william.waters.7@us.af.mil or 210-802-9517 for further details.

    Files
    Title
    Posted
    Open House GTFF SOW - Lighting Generators Tents Tables and Chairs Rental (2.13.25).docx
    The Great Texas Freedom Fest RFP outlines the requirements for renting, delivering, and setting up various event equipment for the Ft. Sam Houston Open House on April 12, 2025. The contractor is responsible for providing 575 chairs, eight tents with specific sizes and configurations, 126 tables, and necessary lighting and generators. Items must be delivered and set up on April 10 and 11, with final collection occurring on April 13. The document specifies logistical details, including anchoring needs for tents and site cleanup post-event. Coordination for access to Joint Base San Antonio is required, with a designated point of contact ensuring effective communication between users and the contractor during the event. This RFP emphasizes the critical role of vendor services in large-scale government-supported events while ensuring compliance with logistical, safety, and operational standards.
    Lifecycle
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    Great Texas Freedom Fest- Tents, Chairs, Tables, and Lighting/Generators
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