Fuels Transaction Program Management (FTPM) and the Fuels Inflight Program Management (FIPM) - Fairchild AFB
ID: FA462025QA902Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4620 92 CONS LGCFAIRCHILD AFB, WA, 99011-5320, USA

NAICS

Manufacturing and Reproducing Magnetic and Optical Media (334610)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d80e5773385b4dc99dde0e59e87e5fe2/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors for the Fuels Transaction Program Management (FTPM) and the Fuels Inflight Program Management (FIPM) at Fairchild Air Force Base in Washington. The procurement aims to develop a web-based AVPOL Fuel Management System with Offload Accounting Capability to enhance inflight refueling operations, replacing the current Microsoft Access-based system that limits data submissions to a single desktop. This new cloud-ready application must support mobile access, ensure audit compliance, detect billing errors, and facilitate automatic reconciliation with existing systems, thereby improving efficiency and accuracy in fuel management. Interested parties can contact Benjamin Hampton at benjamin.hampton.1@us.af.mil or Nakía Hightower at nakia.hightower_clements@us.af.mil for further details.

    Point(s) of Contact
    Benjamin Hampton
    (509) 247-2237
    (509) 247-8685
    benjamin.hampton.1@us.af.mil
    Nakía Hightower
    (509) 247-4872
    nakia.hightower_clements@us.af.mil
    Files
    Title
    Posted
    25QA902 Attach 1 - Salient Characteristics.pdf
    The document outlines the requirements for a web-based AVPOL Fuel Management System with Offload Accounting Capability, aimed at enhancing the inflight refueling operations of the Super Tanker Wing at Fairchild Air Force Base, WA. The current system, reliant on Microsoft Access, restricts submissions to a single desktop computer, thereby delaying critical inflight data reporting. The new system must allow boom operators to securely submit data about inflight refuels from any approved device and location, consistent with Air Force guidelines. Key features of the required solution include a cloud-ready application capable of maintaining audit compliance, detecting billing errors, and facilitating automatic reconciliation with existing systems (such as DLA Energy’s and CRIS/DEAMS). Additional requirements involve mobile support, electronic tracking of processes, and comprehensive user training. The system should ensure continuous data validation and enable the approval workflow for inflight logs among relevant personnel. Overall, the initiative illustrates the Air Force’s commitment to improving efficiency and accuracy in fuel management while adapting to modern technological standards.
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