Fuels Transaction Program Management (FTPM) and the Fuels Inflight Program Management (FIPM) - Fairchild AFB
ID: FA462025QA902Type: Sources Sought
2 AwardsJun 18, 2025
$416.9K$416,891
AwardeeINFINITE TECHNOLOGIES, INC. El Dorado Hills CA 95762 USA
Award #:47QTCA23DOODB
View all 2 award notices in Lifecycle →
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4620 92 CONS LGCFAIRCHILD AFB, WA, 99011-5320, USA

NAICS

Manufacturing and Reproducing Magnetic and Optical Media (334610)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d80e5773385b4dc99dde0e59e87e5fe2/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking a qualified vendor to provide an AVPOL Fuel Management System with Offload Accounting capabilities for use at Fairchild Air Force Base in Washington. This web-based software solution is designed to enhance the efficiency of boom operators by allowing them to submit in-flight refueling data and manage the DD Form 791 transaction process while still in-flight, thereby ensuring compliance with Department of Defense standards and security protocols. The procurement is critical for improving operational efficiency and accuracy in fuel management during air operations. Interested parties can reach out to Benjamin Hampton at benjamin.hampton.1@us.af.mil or by phone at 509-247-2234 for further information, noting that no solicitation will be posted under this notice as it is a publication of the limited sources justification in accordance with FAR 8.405-6.

    Point(s) of Contact
    Benjamin Hampton
    (509) 247-2237
    (509) 247-8685
    benjamin.hampton.1@us.af.mil
    Nakía Hightower
    (509) 247-4872
    nakia.hightower_clements@us.af.mil
    Files
    Title
    Posted
    25QA902 Attach 1 - Salient Characteristics.pdf
    The document outlines the requirements for a web-based AVPOL Fuel Management System with Offload Accounting Capability, aimed at enhancing the inflight refueling operations of the Super Tanker Wing at Fairchild Air Force Base, WA. The current system, reliant on Microsoft Access, restricts submissions to a single desktop computer, thereby delaying critical inflight data reporting. The new system must allow boom operators to securely submit data about inflight refuels from any approved device and location, consistent with Air Force guidelines. Key features of the required solution include a cloud-ready application capable of maintaining audit compliance, detecting billing errors, and facilitating automatic reconciliation with existing systems (such as DLA Energy’s and CRIS/DEAMS). Additional requirements involve mobile support, electronic tracking of processes, and comprehensive user training. The system should ensure continuous data validation and enable the approval workflow for inflight logs among relevant personnel. Overall, the initiative illustrates the Air Force’s commitment to improving efficiency and accuracy in fuel management while adapting to modern technological standards.
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