The document outlines the process for submitting Source Approval Requests (SARs) in relation to national stock numbers (NSNs) within the Department of Defense (DoD). For NSNs that have an open solicitation, submissions should be directed to the designated buyer. SARs for NSNs without open solicitations are now exclusively accepted through the DoD SAFE electronic transmission site, streamlining the process and eliminating physical CD submissions.
To initiate a SAR submission, applicants must email the DLA Aviation team with necessary details including their CAGE code and NSN. Each SAR will undergo a review process that may exceed 180 days, and decisions will be communicated via a formal letter. The document also highlights that SARs may not be approved if deemed economically unfeasible due to low demand. Additionally, it provides instructions for accessing the PUB LOG FLIS database to check the use of specific NSNs across different military services. Overall, the document emphasizes a more efficient digital approach to SAR submissions, critical for suppliers engaging with the government procurement process.
The "Aviation Source Approval and Management Handbook," published on March 16, 2011, outlines the policies and procedures necessary for the approval and management of sources supplying aviation components, specifically Critical Safety Items (CSIs). It emphasizes full and open competition as mandated by relevant regulations, while detailing the responsibilities of various government entities in the source approval process. Approval criteria include assessments of original equipment manufacturers, authorized repair facilities, and distributors, alongside the management of surplus materials and reverse engineering processes.
The handbook is structured into chapters that cover a variety of topics such as source approval requests (SARs), risk management, technical reviews, and responsibilities of procuring activities. Each chapter defines the requirements for managing and validating sources of aviation parts, highlighting the importance of maintaining high quality and safety standards. The text ensures that all approved sources meet the required qualifications to prevent risks associated with non-compliance or substandard materials. This document serves as an essential guideline for government agencies engaged in the procurement of aviation-related components, fostering a systematic approach to source approval and management within the defense sector.