R614--Document Shredding Service- Providence, RI
ID: 36C24126Q0044Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/workspace/contract/opp/5c8dd60fa8a742be9553e602cccb64ea/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a contractor to provide on-site document destruction and shredding services for the Providence VA Medical Center and its associated Community-Based Outpatient Clinics (CBOCs). The procurement requires secure destruction of sensitive, confidential, and medical records in compliance with VA Directive 6371, HIPAA, and Privacy Act regulations, including the provision of lockable 32-gallon containers and weekly shredding services. This initiative is crucial for maintaining data security and regulatory compliance in records management, with a total estimated contract value of $16.5 million over a base year and four option years, extending services until January 31, 2031. Interested parties should contact Jeffrey S. Fleming at jeffrey.fleming@va.gov for further details regarding the solicitation.

    Point(s) of Contact
    Jeffrey S. FlemingContracting Officer
    (774) 826-3525
    Jeffrey.fleming@va.gov
    Files
    Title
    Posted
    36C24126Q0044 0001.docx
    The Department of Veterans Affairs (VA) is seeking a contractor to provide on-site document destruction and shredding services for the Providence VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). This federal solicitation (36C24126Q0044) outlines the requirement for secure destruction of sensitive, confidential, and medical records, adhering to VA Directive 6371, HIPAA, and Privacy Act regulations. The contractor will supply lockable 32-gallon containers, perform weekly shredding services, and manage special pickups for various media. The contract includes a base year and four option years, with a total estimated value of $16.5 million. Key requirements include NAID certification, insurance, background checks for personnel, and monthly Certificates of Destruction that include weight recycled. This initiative underscores the VA's commitment to data security and regulatory compliance in records management.
    36C24126Q0044_1.docx
    The Department of Veterans Affairs, Veterans Health Administration, issued a presolicitation notice for shredding services at the Providence VAMC in Providence, RI, and its associated CBOCs. This is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside solicitation, with NAICS code 561990 and a small business size standard of $16.5M. The solicitation number is 36C24126Q0044, with a response date of November 21, 2025, at 13:00 Eastern Time. Interested offerors must register on beta.sam.gov and be registered in SAM and Vetcert databases prior to award. The contracting office is located in Brockton, MA, and the point of contact is Jeffrey S. Fleming at Jeffrey.Fleming@va.gov.
    36C24126Q0044_2.docx
    This government solicitation, 36C24126Q0044, issued by the Department of Veterans Affairs, outlines requirements for on-site document destruction and shredding services for the Providence VA Medical Center and its associated Community-Based Outpatient Clinics (CBOCs). The contract is a non-personnel, firm fixed-price purchase order with a base year and four one-year options, extending services until January 31, 2031. The contractor must provide all necessary labor, materials, containers (32-gallon lockable, with an estimated 90 for the main campus and 22 for off-site locations), transportation, supervision, and disposal for weekly shredding services. Key requirements include maintaining liability insurance, adherence to VA Directive 6371 guidelines for document destruction, providing monthly Certificates of Destruction, and ensuring compliance with HIPAA and the Privacy Act for sensitive information. Contractor personnel will undergo background investigations, and all vehicles must be insured and registered. The solicitation details invoicing procedures, contract clauses, and specific locations for service.
    36C24126Q0044.docx
    The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice for document shredding services in Providence, RI, and associated CBOCs. This is not a solicitation for quotes, but rather a preliminary inquiry to identify qualified vendors, including various small business entities, capable of providing document destruction services for sensitive, confidential, and medical records. The VA intends to award a firm-fixed-price purchase order with a base year and four option years. Interested parties must submit company information, technical capability documentation, and proof of veteran-owned business registration if applicable. The NAICS code for this service is 561990 (All Other Support Services) with a size standard of $16.5 million.
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