The United States Naval Academy (USNA) is seeking sole source approval for a contract extension with Ex Libris USA Inc. to continue providing its Library Services Platform (LSP) essential for managing various academic resources. The current contract, initiated in August 2020, will expire in February 2025. The new contract aims to modernize the Nimitz Library's systems to enhance library performance and patron services, ensuring cloud-based infrastructure and FedRAMP certification. The estimated total value of the proposed contract, which includes one base year and four option years, is $1,036,118. Market research indicated Ex Libris is the only vendor meeting the USNA's stringent requirements, making a change to a different vendor impractical due to the proprietary nature of the ALMA system and associated tools. Efforts to solicit other vendors yielded no viable competitors. The justification for this sole source procurement is grounded in federal statutes permitting streamlined acquisitions of commercial items. The contracting officer asserts the pricing is fair and reasonable compared to previous contracts. Measures to encourage future competition will be revisited if capable suppliers are identified. The document emphasizes the necessity of maintaining consistent library management services to support USNA's educational mission without disruption.

The government file outlines a solicitation for a simplified acquisition on a sole-source basis from Ex Libris USA, Inc. for various commercial supplies and services, specifically pertaining to the implementation and subscription of library systems (Esploro, Alma/Primo). This solicitation adheres to the Federal Acquisition Regulation (FAR) and includes a delivery requirement for the U.S. Naval Academy by February 28, 2025, with a closing date for quotes on February 4, 2025. The document emphasizes the need for quotes to be submitted electronically and mandates that vendors be registered in the System for Award Management (SAM). Additionally, it incorporates numerous FAR and Defense Federal Acquisition Regulation Supplement (DFARS) provisions relevant to this acquisition. The procurement aims to secure a Firm-Fixed-Price purchase order and outlines specific submission requirements, including pricing details and certified representations to ensure compliance with federal regulations. The primary purpose is to establish a contract with Ex Libris USA Inc., justified by the need for a sole-source contractor for the specified library systems, reflecting the government’s process for securing specialized services.

The U.S. Naval Academy seeks to procure commercial supplies from Ex Libris USA, Inc. through a simplified acquisition process based on the sole source justification, as only this vendor can meet the agency's needs. The procurement includes Esploro Implementation and subscriptions for the Esploro and Alma/Primo platforms over various contracted periods, starting February 28, 2025, with option years extending through February 2030. Quotes must be submitted by February 6, 2025. The document details requirements for submitters, including pricing, delivery specifics, and compliance with various FAR and DFARS clauses. Agencies must ensure registration in the System for Award Management (SAM) to be considered for the contract award. The government aims to award a Firm-Fixed-Price order based on the most advantageous quote, emphasizing that there is no other source able to deliver the required supplies. Compliance with specific representations and certifications is mandatory for interested parties. The intent behind this acquisition reflects the necessity for continuing modernization efforts within government services while adhering to procurement regulations.