Maintenance and Repair Agreement for ImageXpress Micro Confocal High-Content Imaging System
ID: 75N95025Q00024Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNATIONAL INSTITUTES OF HEALTH NIDABethesda, MD, 20892, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/9cc99a381ecc45e2a901328132e74356/view
Timeline
    Description

    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking proposals for a Maintenance and Repair Agreement for the ImageXpress Micro Confocal High-Content Imaging System, which is critical for research at the National Institute of Neurological Disorders and Stroke (NINDS). The contract will cover services from November 22, 2024, to November 21, 2025, with options for three additional renewal years, requiring the contractor to provide preventive maintenance, technical support, and OEM-compliant replacement parts. This imaging system plays a vital role in studies related to neurodegenerative disorders, ensuring its operational efficiency is essential for ongoing research efforts. Interested parties must submit their proposals by November 17, 2024, and can contact Marlene Milgram at marlene.milgram@nih.gov or 301-594-0864 for further information.

    Point(s) of Contact
    Marlene Milgram
    (301) 594-0864
    marlene.milgram@nih.gov
    Files
    Title
    Posted
    D-Attachment 1_Statement of Work.pdf
    The document outlines a Statement of Work (SOW) for a Maintenance and Repair Agreement for the ImageXpress Micro Confocal High-Content Imaging System (serial number 5150079), utilized by the Neuro Therapeutics Development Unit (NTDU) at the National Institute of Neurological Disorders and Stroke (NINDS). The contract seeks to cover services from November 22, 2024, to November 21, 2025, with three optional renewal years. Key responsibilities of the contractor include providing preventive maintenance, technical support, and replacement parts that comply with OEM standards. Response to service requests must be within two business days, and preventive maintenance inspections are required annually. Exclusions include issues arising from improper use, neglect, or unauthorized modifications. The contractor must provide all necessary resources to keep the imaging system operational, report service activities to the Contracting Officer Representative, and ensure compliance with electronic accessibility standards. This agreement ensures the continued functionality of a critical research tool for neurodegenerative disorder studies and reflects the government's systematic approach to maintaining specialized equipment vital for medical research efforts.
    D-Attachment 2_FAR 52.212-4 Addenda.pdf
    The document outlines the Addenda to FAR 52.212-4, detailing the contract terms for commercial products and services, specifically applicable to Federal contracts. It establishes an order of precedence for resolving inconsistencies within the contract, prioritizing the schedule of supplies/services and various compliance paragraphs. The definition of "Commercial supplier agreements" includes typical terms that may appear in contracts dealing with acquisitions of commercial items, notably in IT sectors. Key provisions state that commercial agreements cannot impose state laws or different dispute resolutions on the U.S. Government. Additionally, any unilateral changes by suppliers must not materially affect the Government's rights and obligations. Terms related to audits, taxes, and confidentiality are also regulated to protect the Government’s interests. It emphasizes that provisions contrary to copyright law, Federal regulations, or public policy are unenforceable. The National Institutes of Health signals that such terms prevalent in mass-market agreements may not apply in Federal contexts. The document concludes by delineating the role of the Contracting Officer’s Representative (COR) and the authority of the Contracting Officer in managing contract changes and commitments, reinforcing the structured oversight in Federal procurement processes.
    D-Attachment 3_FAR 52.212-5 (Nov 2024).pdf
    The document outlines the contractual terms and conditions necessary to implement various statutes and executive orders relevant to the acquisition of commercial products and services. It specifies the Federal Acquisition Regulation (FAR) clauses that must be adhered to by contractors, which include compliance with business ethics, whistleblower protections, and specific prohibitions against contracting with certain entities, such as those linked to Kaspersky Lab and ByteDance. Furthermore, it emphasizes the importance of ensuring equal opportunities for small business concerns, including service-disabled veteran-owned and economically disadvantaged women-owned businesses. The contract mandates adhering to labor standards, reporting requirements, and the provision of accelerated payments to small business subcontractors. It highlights the contractor's obligation to maintain record access for audit purposes and makes clear which clauses must flow down to subcontractors. This document is instrumental in establishing compliance guidelines and promoting fair practices in government contracting, reinforcing accountability and ethical standards within federal procurement processes.
    D-Attachment 4_Offeror Representations.pdf
    The document outlines important federal regulations concerning telecommunications equipment and services, specifically addressing the prohibitions set forth in the John S. McCain National Defense Authorization Act. It requires Offerors to represent whether they provide or use covered telecommunications equipment and services, with mandatory disclosures if affirmative. The document defines key terms related to telecommunications and details the procedures Offerors must follow when responding to government solicitations. Additionally, it includes the Buy American Certificate provisions, mandating that Offerors certify domestic end products, specify foreign end products, and identify those with critical components. This regulation ensures compliance and promotes national security by preventing the procurement of potentially harmful telecommunications services, reflecting the government's commitment to safeguarding data integrity and national defense. By establishing these protocols, the document emphasizes both accountability and transparency in federal contracting processes.
    D-Attachment 5_Invoice and Payment Provisions.pdf
    This document outlines the invoice and payment provisions for contractors working with the National Institutes of Health (NIH) and emphasizes compliance with the Federal Acquisition Regulation (FAR) related to prompt payment. It details specific invoice requirements that contractors must adhere to, including necessary information such as the vendor's details, invoice date, unique identifiers, and a clear description of the services provided. Invoices must be submitted electronically through the Department of Treasury's Invoice Processing Platform (IPP). Payment terms stipulate that the government has 30 days to process payments post-invoice reception or acceptance of goods/services. Additionally, interest penalties may apply if payments are delayed beyond these terms, contingent upon certain conditions being met. The document also addresses accelerated payments to small business subcontractors, mandating contractors to expedite payments within 15 days of receiving government funds. Lastly, it highlights the requirement for electronic submission of payment requests, reinforcing the importance of compliance with all specified processes and documentation for efficient transaction management. Overall, the document serves to ensure adherence to fiscal regulations and prompt payment practices, fostering a streamlined process for contractors and subcontractors engaged in federal projects.
    D-Combined_Synopsis_Solicitation_75N95024100024.pdf
    The solicitation outlines a non-competitive combined synopsis/solicitation for maintenance and repair services for the ImageXpress Micro Confocal High-Content Imaging System, intended for the National Institute on Drug Abuse (NIDA) under the National Institute of Neurological Disorders and Stroke (NINDS). The contract will be awarded to Molecular Devices LLC, the sole provider due to proprietary restrictions and the need for authorized technicians to perform the services. The anticipated contract spans from November 22, 2024, to November 21, 2028, with options to extend. Key evaluation factors for proposals include technical capability, past performance, and price, with technical capabilities being paramount. Offerors must submit a detailed quote and be registered in SAM.gov. Responses are due by November 17, 2024. This procurement aligns with federal acquisition regulations, exempting it from full competition due to the unique nature of the services required.
    Lifecycle
    Title
    Type
    Maintenance and Repair Agreement for ImageXpress Micro Confocal High-Content Imaging System
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    Combined Synopsis/Solicitation
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