DOJ PARDON CMS Modernization MR
ID: JMDPSS-250123Type: Sources Sought
Overview

Buyer

JUSTICE, DEPARTMENT OFOFFICES, BOARDS AND DIVISIONSJMD-PROCUREMENT SERVICES STAFFWASHINGTON, DC, 20530, USA

NAICS

Computer Systems Design Services (541512)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/opp/cd62758cc3ca47bebf211c08982fc5d1/view
Timeline
    Description

    The Department of Justice (DOJ), Office of the Pardon Attorney (PARDON), is seeking industry insights through a Request for Information (RFI) aimed at modernizing its executive clemency management application. The objective is to identify qualified vendors capable of delivering innovative Information Technology solutions that enhance existing case management capabilities and improve the clemency process, particularly through the modernization of the Electronic Clemency Records Database (ECRD). This initiative is crucial for streamlining workflows, improving customer experience, and ensuring compliance with federal standards while enhancing data security and IT agility. Interested vendors are encouraged to submit their qualifications and responses by April 14, 2025, with inquiries directed to Sakura Higa at sakura.higa@usdoj.gov or Arita Edwards at Arita.Edwards@usdoj.gov.

    Files
    Title
    Posted
    Att 2 - DOJ PARDON RFI QAs Form.xlsx
    The document consists of a Request for Information (RFI) concerning government-related inquiries, specifically those managed by the Department of Justice (DOJ). It outlines how companies can submit questions about various aspects of the RFI sections and their respective references. Each submission is cataloged with a Company ID-linking the query to the organization and a DOJ answer providing clarification or guidance in response to each question raised. The structure indicates a focused effort to ensure transparency and facilitate communication between the DOJ and potential vendors or stakeholders involved in federal grants, RFPs, and local initiatives. By addressing queries systematically, the DOJ aims to clarify expectations and requirements, ultimately refining the procurement process. This promotes efficiency and better alignment with industry capabilities, underscoring the need for collaborative engagement in government contracting.
    Att1 - PARDON CMS - High Level Requirements.xlsx
    The document outlines the high-level case management and CRM requirements for a Pardon application system, primarily focusing on data ingestion, processing, maintenance, and security features. It specifies functionalities such as secure online form submissions, Optical Character Recognition (OCR) for scanning forms, rule-based duplicate detection, and integration with Microsoft 365 tools. Key features include robust document management, workflow automation, role-based access, and data visualization tools for analytics. The intended application aims to streamline case workflows, improve efficiency, and enhance user experience within the Department of Justice (DOJ) by facilitating the handling of clemency applications. Specific requirements ensure secure and organized management of case-related information, support for correspondence management, and collaborative review capabilities. Additional emphasis is placed on data security through a zero-trust architecture and the use of Continuous Integration/Continuous Delivery (CI/CD) for software reliability. In summary, this document serves as a guiding framework for acquiring a case management system tailored to the DOJ's Pardon process, ensuring compliance with federal standards and improving data handling practices.
    JMDPSS-250123 RFI-PARDON-Vendor Outreach-CMS.docx
    The Department of Justice, Office of the Pardon Attorney (PARDON), has issued a Request for Information (RFI) to explore industry insights on modernizing its executive clemency management application. This initiative aims to identify qualified vendors that can deliver innovative Information Technology solutions to enhance existing case management capabilities and improve the clemency process. The RFI seeks to gather recommendations and suggestions from industry experts, foster competition, and promote collaborative solution development. The current system, the Electronic Clemency Records Database (ECRD), requires modernization to support various functionalities, including improving customer experience, IT agility, and information security while maintaining compliance. Interested vendors are instructed to submit their qualifications, capabilities, and strategies for contract type/structure by specified deadlines. This RFI represents PARDON’s commitment to engaging industry partners to effectively advance toward a modernized IT solution tailored to their specific needs.
    PARDON RFI QA - DOJ Responses.xlsx
    The document outlines the Request for Information (RFI) from the Office of the Pardon Attorney (PARDON) regarding the modernization of its Electronic Clemency Records Database (ECRD). This modernization aims to enhance functionalities for managing clemency applications and related correspondence. Key inquiries include incumbency details, existing technology infrastructure, user roles, and data migration requirements. PARDON currently uses Leidos Intranet Quorum to support approximately 170,000 clemency cases with a modest user base. The overview also specifies the need for integration with various data sources, compliance with federal standards, and capabilities for document management and reporting. The structure of the document includes questions directed at potential vendors concerning functionality, technological support, and compliance with security standards. It emphasizes a user-friendly reporting tool, data visualization requirements, and the importance of minimizing manual data entry through automation. Furthermore, it invites insights on workflow automation, suggested contract strategies, and estimation of costs and staffing needs for implementation. Vendors are encouraged to address all related inquiries with clear documentation in their responses. Ultimately, the RFI seeks comprehensive solutions to enhance PARDON's capabilities in processing clemency applications efficiently and securely.
    Lifecycle
    Title
    Type
    DOJ PARDON CMS Modernization MR
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