Professional Land Surveying - USDA Natural Resources Conservation Service - Rhode Island
ID: 12FPC325R0030Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Surveying and Mapping (except Geophysical) Services (541370)

PSC

SUPPORT- PROFESSIONAL: LAND SURVEYS-CADASTRAL (NON-CONSTRUCTION) (R404)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/00f3a9c580b44fe5894a1905d47719ca/view
Timeline
    Description

    The U.S. Department of Agriculture's Farm Production and Conservation (FPAC) Business Center is soliciting qualifications from licensed land surveyors for professional surveying services in Rhode Island. The objective is to conduct legal boundary surveys for various easement programs, including Wetland Reserve Easements and Emergency Watershed Protection Program-Floodplain Easements, ensuring compliance with specific Land Survey Specifications. These services are crucial for effective land conservation and management, supporting the USDA's initiatives under the Agricultural Conservation Easement Program. Interested firms must submit their qualifications using the SF-330 form by January 13, 2025, with a total contract value of up to $1.5 million over five years. For further inquiries, contact Amber Maestri at amber.maestri@usda.gov or Ruben Mindieta at ruben.mindieta@usda.gov.

    Point(s) of Contact
    Amber Maestri
    amber.maestri@usda.gov
    Ruben Mindieta
    ruben.mindieta@usda.gov
    Files
    Title
    Posted
    12FPC324R0030 Instructions to Offerors - RHODE ISLAND.pdf
    The USDA Natural Resources Conservation Service in Rhode Island is soliciting proposals for Professional Surveying Services, with the objective of establishing a single-award Task Order Contract for Easement Boundary Surveying. Interested surveying firms must submit a Standard Form 330 electronically by January 13, 2025, detailing their qualifications, project experience, and technical competence. The contract will cover a base period of one year with four one-year options, totaling $1.5 million over five years. Key requirements include being a licensed land surveyor in Rhode Island, having prior experience with property boundary surveys, and the capacity to manage multiple simultaneous surveys. Evaluations will focus on professional qualifications, local knowledge, experience with similar projects, capacity to perform the work, and past performance. The solicitation emphasizes a 100% small business set-aside, mandating firms to be registered in the System for Award Management (SAM) and to provide specific evidence regarding their capabilities and technical knowledge within the requested fields. This RFP process reflects the federal initiative to engage qualified firms while ensuring compliance with national and local surveying laws and regulations.
    Attachment 1A - Land Survey Specification rev June 2018 with addendum.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) outlines Land Survey Specifications for easement programs. Professional land surveyors, licensed in their respective states, must complete easement boundary surveys that include necessary measurements, drawings, and monumentation. The NRCS provides surveyors with relevant documents, but the surveyor must determine the true boundaries as NRCS maps are approximate. Quality standards demand adherence to state and NRCS specifications, with the more stringent regulations taking precedence. Survey personnel must be qualified, and all equipment used must deliver the required accuracy. Prior to survey work, an onsite presurvey meeting with NRCS representatives and landowners is mandatory to identify boundaries and access routes. The documentation process includes delivering comprehensive survey plats, legal descriptions, and data that ensure compliance with specified standards, including clear identification of easement areas. Deliverables must also include electronic data formatted for GIS systems. Additionally, the document emphasizes the importance of confidentiality and non-discrimination in the conduct of survey work. This framework is essential for effective easement management and is aligned with federal and local government procedures for land conservation and management.
    Attachment 1B - Land Survey ReEstablishment Specification rev June 2018.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) outlines Land Survey Reestablishment Specifications for easement programs. These specifications detail the process of reestablishing easement boundaries through legally conducted surveys by licensed professionals in the relevant state. The work involves multiple phases, beginning with a preliminary survey to assess the existing boundary, followed by a potential marking of the easement if approved by NRCS. Quality of work must adhere to professional standards and accuracy requirements, with NRCS providing necessary documentation, including maps and deeds. The surveyor, guided by a designated contracting officer, is responsible for conducting onsite field visits and inspections. Key deliverables include detailed survey plats, electronic files, legal descriptions of easements, and proper monumentation marking where required. Compliance with state regulations and NRCS guidelines is emphasized, addressing potential conflicts of interest and ensuring confidentiality of information handled during the surveying process. The specifications collectively aim to standardize the reestablishment of easement boundaries, promoting effective land conservation and management while ensuring all parties' rights and responsibilities are upheld.
    Attachment 2 - PAST PERFORMANCE QUESTIONNAIRE.pdf
    The document outlines a Past Performance Questionnaire used in the federal contracting process, emphasizing its purpose for assessing the performance of contractors during project execution. It consists of sections to be filled out by both the offeror and an independent assessor, which include solicitation information, contract details, assessor information, performance evaluation criteria, and overall ratings of contractor performance. The evaluation definitions categorize performance into six ratings, from "Exceptional" to "Unsatisfactory," providing a structured method for assessing how well contractors meet contractual obligations. Specific performance elements assessed include technical quality, management, cost control, customer satisfaction, adherence to schedules, and responsiveness to changes. At the end of the evaluation form, assessors are encouraged to provide additional comments, particularly if the contractor's performance is rated as "Marginal" or "Unsatisfactory." This document is essential for agencies in making informed decisions based on past contractor performance, aligning with federal mandates for accountability in government contracting. Overall, the questionnaire promotes transparency and objectivity in the evaluation process, reinforcing best practices in procurement and contract management.
    Attachment 4 - 12FPC325R0001 through 12FPC325R0030 Questions and Answers.pdf
    The document outlines a series of solicitations by the USDA Natural Resources Conservation Service for professional land surveying services across multiple states, including Illinois, Texas, and Louisiana. It primarily serves as a request for qualifications under FAR Part 36.6, emphasizing the importance of the SF330 form in submissions. Questions from the potential offerors cover various aspects: joint bidding, the necessity of licensed surveyors, submission requirements, and evaluation criteria based on professional qualifications and past performance. Specific criteria underscore the need for firms to demonstrate relevant experience and the availability of qualified personnel, particularly licensed land surveyors (PLS), while focusing on the complexity of previous survey projects. The document specifies that small businesses must meet SBA size standards under NAICS 541370 to be eligible for awards. Additionally, it provides guidance on submission guidelines and evaluation processes, with deadlines firmly established and no extensions granted. The aim is to create a competitive environment that ensures high-quality proposals from qualified firms capable of meeting the surveying needs of various states while adhering to federal contracting requirements.
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