INDUSTRY DAY SITE VISIT on 14 and 15 May 2025 for the Above Ground Construction Services Contract (CSC) pre solicitation
ID: HDTRA225RE0010004Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE THREAT REDUCTION AGENCY (DTRA)DEFENSE THREAT REDUCTION AGENCYKIRTLAND AFB, NM, 87117-5669, USA

NAICS

Site Preparation Contractors (238910)

PSC

CONSTRUCTION OF OTHER NON-BUILDING FACILITIES (Y1PZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4bd25fdf6b014c338b473203f5f4f9c5/view
Timeline
    Description

    The Department of Defense, through the Defense Threat Reduction Agency (DTRA), is hosting an Industry Day Site Visit on May 14 and 15, 2025, for the Above Ground Construction Services Contract (CSC) pre-solicitation. This event aims to provide industry participants with an overview of the project requirements and gather feedback on the draft solicitation and proposed acquisition strategy. The contract, valued at up to $400 million over ten years, is set aside for small businesses and involves construction services at Kirtland Air Force Base and White Sands Missile Range, emphasizing the importance of compliance with federal regulations and safety protocols. Interested vendors must contact Ryan Margraf at ryan.d.margraf.civ@mail.mil or call 505-353-4089 for further details and to ensure proper access arrangements, including necessary security clearances and documentation.

    Files
    Title
    Posted
    Amend 0001 HDTRA225RE001 RFP 23APR2025.pdf
    The document outlines a solicitation (HDTRA225RE001) issued by the Defense Threat Reduction Agency (DTRA) for construction services at Kirtland Air Force Base and White Sands Missile Range. It is structured as a Request for Proposals (RFP) and specifies the requirements for constructing and maintaining test structures, with a total contract value of up to $400 million over ten years. Contractors can bid for various task orders on a Firm-Fixed Price, Time and Materials, or Fixed-Price Level of Effort basis. The document mandates a minimum guarantee of $50,000 and emphasizes that this acquisition is set aside for small businesses. Inspection and acceptance criteria are detailed, as are provision clauses regarding contractor responsibilities, performance periods, and insurance requirements. Additionally, the RFP includes special instructions for submission and evaluation procedures, reinforcing the commitment to fair competition while ensuring the tasks align with DTRA's mission in research and development support. The document also mentions compliance with federal regulations on wages and labor standards, reinforcing the agency's adherence to legal and ethical hiring practices in the execution of awarded contracts.
    Amend 0001 Industry Day Agenda Overview and Access on 14MAY 2025.pdf
    The document outlines preparations for an Industry Day event focused on Above Ground Construction Services at Kirtland Air Force Base (AFB) on May 14-15, 2025. The event allows vendors to tour performance locations, engage in site visits, and participate in discussions with government representatives to inform the final Request for Proposal (RFP). Attendees must be present at the Kirtland AFB Turman Gate by 8:00 AM and must have a Common Access Card (CAC) or complete a Pre-Notification Form for base access, along with providing a valid photo ID, proof of insurance, and vehicle registration adhering to the REAL ID Act. On May 15, a visit to White Sands Missile Range (WSMR) will require passing a federal background check. The document also provides hotel and rental car information and highlights prohibited items for entry into the installations. This event underscores the government's effort to engage with prospective contractors while ensuring compliance with security regulations as they prepare for key construction projects.
    FORM 301.pdf
    The White Sands Missile Range (WSMR) Access Badge/Up-Range Request Form outlines the process for individuals seeking access to the WSMR. Governed by Army Regulation 190-13 and the WSMR Visitor Control Policy, the form is crucial for assessing the suitability of applicants, which includes conducting state and federal criminal history checks. It requires personal information such as legal names and organizational details, with the understanding that failure to provide this information may lead to denied access. Additionally, sponsoring organizations must ensure personnel have completed an Unexploded Ordnance (UXO) briefing before requesting up-range access. The document emphasizes the role of the Directorate of Emergency Services in approving access requests and provides contact details for submission. The form reflects the government's commitment to security and safety in managing military installations.
    NEW FORM 300.pdf
    The White Sands Missile Range (WSMR) Installation Access NCIC-III Check Request aims to evaluate the suitability of individuals seeking access to the missile range. This process is governed by Army Regulation 190-13 and is executed by the Directorate of Emergency Services-Physical Security. The primary purpose of this document is to facilitate state and federal criminal history checks, ensuring that access is granted only to appropriate personnel. The request requires personal details such as the individual's legal name, sex, date of birth, driver’s license information, and employment specifics. Disclosure of information is voluntary but necessary for access approval, as failure to provide it may lead to denial of entry. Contact details of the sponsor, the nature of access, and a signature are also mandated. Individuals applying for access for contract purposes must have their Contracting Officer Representative (COR) as their sponsor. The document emphasizes comprehensive completion of all sections to ensure effective processing. Overall, the WSRM access request underscores stringent security measures and regulatory compliance for personnel entering a sensitive military facility.
    Visitor-Prenotification-Form.pdf
    The February 2017 Kirtland Air Force Base (AFB) Short Term Visitor Pass Pre-Notification Form outlines the process for sponsoring visitors to the base. Sponsors must complete and submit this form to the Gibson or Truman Visitor Control Center (VCC) at least 72 hours prior to the visitor's arrival, ensuring the form is accurate for validation purposes. The visitor must present a valid government-issued ID to receive their pass. Each visitor requires a separate form, and passes are valid for up to 30 days. If a visitor accumulates multiple passes totaling 30 days in a 90-day period, alternative processes for long-term passes apply. The sponsor assumes responsibility for the visitor's actions and risks losing sponsorship privileges for non-compliance. The document emphasizes the importance of confidentiality and compliance with the Privacy Act, requiring that information is safeguarded and shared only with those with a legitimate need to know. This form illustrates the base's security protocols and sponsor accountability for visitor management.
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