The Fargo VA Healthcare System is seeking quotes for A-Dec Dental Chairs and Equipment through solicitation number 36C26325Q0344. This procurement is set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and adheres to the simplified acquisition procedures under FAR Part 13. Interested contractors must be registered with the System for Award Management (SAM) and are required to submit their quotes by 10:00 AM CST on April 1, 2025, to the Contracting Specialist, Savannah Weberg, at savannah.weberg@va.gov. The work will be performed at the Fargo VA Healthcare System located at 2101 Elm Street North, Fargo, ND. Additional requirements and contract provisions are outlined in the attached solicitation documents. Prospective bidders can submit technical questions via email by March 28, 2025. The procurement does not apply to the Defense Priorities and Allocations System (DPAS) and is classified under product service code 6520 and NAICS code 339114. The anticipated outcome is a firm fixed-price contract for essential dental equipment.

The document serves as a presolicitation notice issued by the Department of Veterans Affairs for a proposed sole source award of a Firm Fixed Price contract for dental chairs and equipment necessary for the Fargo VA Health Care System. The contracting office is located in St. Paul, Minnesota, and the response to this notice is due by 01-28-2025, at 10:00 AM Central Time. The sole contractor identified is A-Dec Inc, a supplier of specialized dental equipment, justified under federal regulations allowing for non-competitive procurement due to the uniqueness of the required products and services. The relevant NAICS code is 339114, related to dental equipment manufacturing. Interested vendors are invited to submit capability statements via email to the designated contract specialist, emphasizing that this notice does not solicit competitive bids but rather seeks to gauge interest in satisfying the procurement need. The government's discretion on whether to pursue competitive procurement based on vendor responses is acknowledged.

This document is an amendment to the Intent to Sole Source Posting related to a firm fixed-price contract for dental chairs at the Fargo VA Health Care System. The amendment updates terminology, extends the closing date for bids, and includes a detailed Statement of Work (SOW). The contractor selected, A-Dec Inc., is responsible for providing a turn-key solution, including equipment, installation, and staff training, specifically for replacing outdated dental equipment. The SOW outlines that the project requires removal and off-site disposal of the existing Pelton & Crane dental equipment, as well as installation of new A-dec chairs and delivery units. Key specifications include equipment compatibility, utility connections, and the need for licensed installation professionals. The project involves a phased installation of 12 chairs and related components, necessitating careful scheduling around ongoing dental appointments. Additionally, the document stipulates site inspection requirements, insurance of sanitary conditions, and compliance with federal regulations regarding record management. The integrity of equipment installation and proper training of staff post-installation are also emphasized. Overall, this document indicates the government’s approach to procure essential healthcare equipment through adherence to regulatory standards and a commitment to enhancing the operational capacity of VA facilities.

The document outlines a Request for Sole Source Justification from the Department of Veterans Affairs for the procurement of A-Dec brand dental chairs and equipment under FAR Part 13.5 procedures. The estimated procurement is for the Fargo VA Medical Center and is necessary to replace aging dental equipment with specific requirements that only A-Dec products can satisfy. The justification cites the unique features of A-Dec equipment, such as a necessary weight capacity, ergonomic design, and compatibility with existing infrastructure, which is crucial for serving the Veteran population effectively. The document indicates efforts to limit competition to ensure the precise needs are met without incurring additional construction costs. It identifies three authorized distributors for A-Dec equipment, highlighting a commitment to maximize sourcing within regulations. The pricing will be verified against past procurement data for fairness. Additionally, it certifies the necessity of these items, confirming the justification's accuracy and compliance with relevant laws and policies. Overall, the document emphasizes efficient resource management and the role of specialized equipment in enhancing dental care for Veterans.

The Department of Veterans Affairs is requesting proposals for a turn-key project to replace outdated Pelton & Crane dental equipment at the Fargo VA Health Care System. This acquisition aims to install new A-dec dental chairs, delivery systems, and associated equipment, ensuring compatibility with existing utilities and infrastructure. The project encompasses the complete demolition of old equipment, installation of new units, and staff training. A site visit is scheduled to assess conditions, and all quotes must adhere to precise requirements, including submission of authorized distributor letters. The contract is open to various business classifications such as small businesses and service-disabled veteran-owned enterprises. Proposal responses are due by April 1, 2025, with significant emphasis placed on compliance with regulatory standards, including the Buy American Act. The document outlines specific performance and product criteria, reflecting the VA's commitment to enhancing healthcare services through modern equipment while maintaining operational efficiency and safety during installation.