Sole Source – Preventative maintenance (PM) service contract for one (1) Tecan Fluent instrument manufactured by Tecan U.S., Inc.
ID: W911QX25Q0019Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG ADELPHIADELPHI, MD, 20783-1197, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/de0202474d6c4545bcb829e39d0db54e/view
Timeline
    Description

    The Department of Defense, specifically the Army Research Laboratory, is seeking a contractor for a sole source preventative maintenance service contract for one Tecan Fluent instrument manufactured by Tecan U.S., Inc. The contract entails a two-year service agreement that includes routine preventative maintenance, technical support, parts supply, and necessary software updates, with one annual maintenance visit required. This service is critical for ensuring the operational efficiency of laboratory instruments used in defense research, emphasizing the need for compliance with federal regulations and high-quality performance standards. Interested parties should submit their proposals via email to Crystal L. Demby at crystal.l.demby.civ@army.mil within five business days of the solicitation posting, with the contract performance taking place at the University of Texas at Austin.

    Point(s) of Contact
    Crystal L. Demby
    (301) 394-5332
    crystal.l.demby.civ@army.mil
    Files
    Title
    Posted
    DD1423 Solicitation Copy (TECAN).doc
    The document outlines the Contract Data Requirements List for the maintenance of the Tecan Fluent system, detailing the requirements for the Facilities Maintenance Report. It specifies that the report must be submitted electronically within thirty days following a service visit and must follow the format dictated by the government. The contractor is responsible for detailing all work accomplished in the report. Additionally, various logistical details regarding submission and distribution procedures are emphasized, with relevant authority codes and contract references included. The document highlights the importance of compliance with federal requirements while assuring a structured approach to gather maintenance data critical for operational assessments. Overall, it serves as a formal guideline for contractors regarding the expected maintenance reporting protocols under the specified contract.
    Provisions and Clauses Full-Text Attachment (TECAN).docx
    The document outlines several provisions and clauses relevant to federal contracts, particularly focusing on telecommunications and video surveillance services. It emphasizes the prohibition of acquiring covered telecommunications equipment or services as mandated by the John S. McCain National Defense Authorization Act for Fiscal Year 2019. Offerors are required to provide representations regarding their use of such equipment, with detailed disclosure requirements depending on whether they indicate provision or usage of covered items. The document also instructs contractors on unique item identification, payment instructions through Wide Area Workflow (WAWF), and conditions for working with foreign nationals. Additional sections clarify the non-personal nature of contractor services, the contractor's obligation to supervise its employees, and the necessity for accurate invoicing. Key clauses underscore the importance of compliance with safety, identification, and ownership requirements in fulfilling contract terms. This compilation serves as a framework for ensuring regulatory adherence and safety in government contracting, addressing crucial areas such as telecommunications compliance, payment procedures, and service contracts.
    PWS .doc
    The Performance Work Statement (PWS) outlines a two-year TeCare Complete Service Contract for the maintenance of a Tecan Fluent 1080 instrument owned by the Army Research Laboratory (ARL) at the University of Texas at Austin. The contract will encompass routine preventative maintenance, technical support, parts supply, and necessary software updates conducted by a contractor. The agreement mandates one preventative maintenance visit annually and ensures all operations are carried out by qualified personnel, independent from government oversight, while adhering to federal regulations. A maintenance report detailing services performed must be provided within 30 days following each visit. The performance period spans 24 months, consisting of an initial year with an option for renewal. This document emphasizes the requirement for expert services to keep the laboratory instrument operational, highlighting the importance of compliance and performance quality in government contracts.
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