Intent to Sole Source - Cellavision Services (VA-25-00024899)

This government Statement of Work (SOW) outlines the requirements for providing repair and preventive maintenance services for CellaVision Lab equipment at the VA St Cloud Health Care System (VHASTC) in St Cloud, Minnesota. The contract covers a base year and four option years, from August 15, 2025, to August 14, 2030. Services include software updates, periodic preventive maintenance (annually in May), repairs, and part replacement, ensuring the system aligns with manufacturer recommendations. Bidders must have OEM-trained field service representatives, use only OEM parts, and provide documentation of factory certification upon request. The equipment specifically listed is a CellaVision DM1200. The SOW details conformance standards, hours of coverage (24-hour phone support, 2-hour response during business hours), and procedures for both unscheduled (24-hour on-site response) and scheduled maintenance. All travel, labor, and parts are covered. Documentation of services, including detailed descriptions and replaced parts, is required within five business days of completion. Contractors must have fully qualified FSEs, with a backup, trained on the specific CellaVision equipment.

The Department of Veterans Affairs, Network Contracting Office 23, intends to award a sole source contract to Sysmex Americas, Inc. for Repair and Preventative Maintenance of CellaVision Laboratory Equipment. This action is justified under 41 U.S.C 253(c) (1) FAR 6.302-1, citing only one responsible source can meet agency requirements. The services will be performed at the St. Cloud VA Medical Center in St. Cloud, MN. The NAICS code for this procurement is 811210 (Electronic and Precision Equipment Repair and Maintenance), and the PSC is J065. This notice is not a request for quotations; however, other responsible sources may submit capability statements to Amanda Patterson-Elliott at amanda.patterson-elliott@va.gov by August 11, 2025, at 10:00 AM Central Time. These statements will be reviewed to determine if a competitive procurement is feasible, though the decision to proceed sole source remains at the government's discretion. A formal solicitation will not be issued.