6515--Brand Name or Equal | Universal Navlock Instrument Set (Neurosurgical Reuseable Medical Devices) | VA Palo Alto Health Care System
ID: 36C26125Q0163Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/a9ad626f924f4c4d90e67c7bb6359ed4/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the procurement of Universal Navlock Instrument Sets, which are reusable medical devices essential for neurosurgical procedures, through solicitation number 36C26125Q0163. The procurement is specifically set aside for small businesses, including service-disabled veteran-owned small businesses, and requires that all products be original equipment manufacturer (OEM) items, prohibiting gray market or counterfeit supplies. The delivery period for the instruments is scheduled between January 15, 2025, and February 15, 2025, with shipments directed to the VA Palo Alto Health Care System. Interested vendors should contact Contract Specialist Tawnya S Krommenhoek at tawnya.krommenhoek@va.gov for further details, and proposals must be submitted by the deadline of January 15, 2025.

    Point(s) of Contact
    David J. AlvarezContracting Officer
    Contract Specialist
    Tawnya Krommenhoek
    david.alvarez4@va.gov
    Files
    Title
    Posted
    36C26125Q0163_1.docx
    The Presolicitation Notice outlines a request for proposals (RFP) for the procurement of a Universal Navlock Instrument Set, classified as reusable neurosurgical medical devices, by the VA Palo Alto Health Care System. This solicitation, numbered 36C26125Q0163, is intended for submission by January 15, 2025, at 12 PM Pacific Time. The procurement falls under product service code 6515 and NAICS code 339112. The place of performance is the VA Palo Alto Health Care System located at 3801 Miranda Ave, Palo Alto, California. This opportunity is set aside for the Small Business Administration (SBA) and indicates an obligation from the contracting office, the Department of Veterans Affairs Network Contracting Office 21, in North Las Vegas, NV. Key contacts are provided, including Contracting Officer David J. Alvarez and Contract Specialist Tawnya Krommenhoek. This notice is part of the federal government's efforts to enhance healthcare services for veterans by ensuring procurement processes are transparent and accessible to qualified vendors.
    36C26125Q0163_2 RFQ.docx
    This document outlines a federal Request for Proposal (RFP) from the Department of Veterans Affairs for the procurement of Universal Navlock Instruments. The proposal, numbered 36C26125Q0163, is issued by the Network Contracting Office 21, with a submission deadline of January 15, 2025. The acquisition is set aside for small businesses, specifically targeting various categories such as service-disabled veteran-owned small businesses. The document details the items required, their quantities, manufacturer part numbers, and delivery protocols. The contractor must ensure that products are OEM items, with strict prohibitions against gray market or counterfeit supplies. The contract will be administered electronically, with invoices submitted after delivery and acceptance, and payments made via electronic funds transfer. Key clauses incorporated within the RFP stipulate compliance with federal acquisition regulations, provision for commercial products, and conditions for contract termination. The delivery period is between January 15, 2025, and February 15, 2025, with shipments directed to the VA Palo Alto Health Care System. The summary encapsulates the essential components of the procurement process while emphasizing compliance, delivery expectations, and vendor responsibilities, reflecting the government's commitment to maintaining transparency and integrity in its contracting procedures.
    36C26125Q0163.docx
    The Department of Veterans Affairs (VA) is conducting market research through a "Sources Sought Notice" for the procurement of a Universal Navlock Instrument Set, which includes reusable neurosurgical medical devices for the VA Palo Alto Healthcare System. The notice requests interested suppliers to demonstrate their capability to provide these instruments—either brand-name or equal. Responses should include company experience, business size, socio-economic status, and any relevant GSA schedules. The aim is to identify qualified sources, particularly small businesses and those classified as Service-Disabled/Veteran-Owned. The deadline for responses is December 16, 2024, by 12:00 PM Pacific Time, and interested vendors should submit their information to the designated contracting officers. The notice clarifies that it does not obligate the government to procure services and responses will not receive a follow-up unless a solicitation is issued. This effort supports the VA's commitment to enhancing healthcare services for veterans while ensuring compliance with federal contracting regulations.
    Similar Opportunities
    6525--SEP 2024 Equipment Only Consolidation - Amendment 0002
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the "September 2024 Equipment Only Consolidation - Amendment 0002," which involves the procurement of various medical imaging equipment, specifically focusing on ultrasound systems and related technologies. The objective is to replace outdated equipment across multiple VA facilities, ensuring compliance with federal standards and enhancing the quality of care provided to veterans. This procurement is critical for maintaining advanced diagnostic capabilities in healthcare settings, particularly in departments such as Radiology, Anesthesia, and Surgical Services. Interested vendors should contact Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov, with proposals due by February 5, 2025, to ensure consideration in the bidding process.
    6515--Custom Sterile Surgical Procedure Packs VISNs 5,9,10,12,15,16,&23
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for the supply of custom sterile surgical procedure packs for an estimated 35 VA Medical Centers and Community Based Outpatient Clinics (CBOCs) across multiple Veterans Integrated Service Networks (VISNs). The contractor will be responsible for providing all necessary labor, materials, sterilization, transportation, and quality assurance to ensure compliance with federal, state, and local regulations while delivering these essential medical supplies. This procurement is critical for maintaining operational readiness and enhancing healthcare delivery for veterans, with a contract anticipated to be awarded as a firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract over a five-year period, with a minimum guarantee of $175,000 and a maximum ceiling of $98.5 million. Interested offerors must register in the System for Award Management (SAM.gov) and submit their proposals by the specified deadline, with further details available on the SAM website.
    J065--PMR ENDOSCOPES
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a firm-fixed-price blanket purchase agreement for preventive maintenance inspections and intervening service calls for endoscopes at the VA San Diego Healthcare System. The procurement aims to ensure the reliable operation and maintenance of government-owned medical equipment, which is critical for delivering quality healthcare services to veterans. The total award amount is estimated at $34 million, with the solicitation acceptance date set for January 17, 2025, and delivery scheduled from February 14, 2025, to February 13, 2030, including multiple option periods for extended services. Interested vendors, particularly certified service-disabled veteran-owned small businesses, should contact Contract Specialist Felicia L. Simpson at felicia.simpson@va.gov for further details.
    J065-- Medtronic ValleyLab Electrosurgical Units PM Service **** With Cardinal Change****
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for preventive maintenance services for Medtronic ValleyLab Electrosurgical Units at the George E. Wahlen VA Medical Center in Salt Lake City, Utah. The contract, designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, includes comprehensive services such as repair, loaner equipment, unlimited phone support, software updates, and the use of OEM-certified parts, ensuring compliance with industry standards. This initiative is crucial for maintaining the functionality of essential medical equipment that supports veteran care, with a total award amount estimated at approximately $34 million over a base period from December 30, 2024, to December 29, 2025, and two optional one-year extensions. Interested contractors must submit their offers by January 20, 2025, and can direct inquiries to Contract Specialist Crystal Volmar at crystal.volmar@va.gov or by phone at 303-712-5825.
    FY25: Custom Surgical Packs for Orlando VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 8, is seeking proposals for the procurement of Custom Surgical Packs for the Orlando VA Medical Center in Florida. This acquisition is categorized under the NAICS code 339112, which pertains to Surgical and Medical Instrument Manufacturing, and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract will be a Firm-Fixed Price Requirements Contract, with the solicitation expected to be published on or before December 26, 2024, and offers due by February 5, 2025, at 3:00 PM EST. Interested parties should ensure they are registered in the System for Award Management (SAM) and direct any inquiries to Contracting Officer Susan Rodriguez-Perez or Contract Specialist Benjamin Amato by the deadline of January 22, 2025, at 12:00 PM EST.
    6515--NX EQ Scanning Systems-Laser-Optical Tomography (OCT) (VA-25-00008272)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the procurement of NX EQ Scanning Systems utilizing Laser-Optical Coherence Tomography (OCT), specifically the CIRRUS 6000-HS models from Carl Zeiss Meditec, Inc. This procurement aims to enhance medical imaging capabilities within VA healthcare facilities, ensuring that veterans receive high-quality diagnostic services. The solicitation includes detailed requirements for pricing, delivery timelines, and compliance with federal standards, with proposals due by January 27, 2025, at 12 PM Eastern Time. Interested vendors should contact Contract Specialist Cyia Jones at cyiamaudia.jones@va.gov or 240-917-9690 for further information.
    6530--Rail Accessories | VA Dan Diego SCI/CLC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals from qualified vendors to supply and install rail accessories for the Spinal Cord Injury and Community Living Center at the San Diego Veterans Healthcare System. This procurement, identified by solicitation number 36C24W25Q0018, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and involves the delivery of universal equipment rails and associated components, with a firm-fixed price contract structure. The goods are critical for enhancing healthcare services for veterans, ensuring compliance with federal acquisition regulations, and promoting small business participation in federal contracting. Interested parties must submit their quotations by January 17, 2025, with the delivery timeframe set for no later than 60 days after receipt of order; inquiries can be directed to Contracting Officer Brian L. Edwards at Brian.Edwards3@va.gov or by phone at 972-708-0825.
    High-Definition Surgical Monitors
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, is seeking qualified vendors to provide high-definition surgical monitors under solicitation number 36C24425Q2017. This procurement is a total small business set-aside and aims to fulfill a new requirement for surgical and medical instrument manufacturing, emphasizing the importance of high-quality medical equipment in healthcare settings. Interested bidders must submit their quotes by January 15, 2025, at 4:00 pm EST, and should direct all deliveries to the Wilmington VAMC, ensuring they acknowledge receipt of the amendment to avoid rejection of their offers. For further inquiries, potential bidders can contact Olivia Osborne at olivia.osborne@va.gov.
    High-Definition Surgical Monitors
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the procurement of three High-Definition Surgical Monitors, specifically the Olympus OEV-262H model or an equivalent, to enhance surgical operations at the Wilmington VA Medical Center. This procurement is a total small business set-aside, aimed at replacing outdated equipment that has been in use for over ten years, thereby improving the quality of care provided to veterans. The monitors must meet specific technical requirements, including compatibility with an Olympus endoscopy system and compliance with safety standards. Proposals are due by January 15, 2025, and must be submitted via email to the designated contracting officer, Olivia Osborne, at olivia.osborne@va.gov.
    6515--Intent to Sole Source Da Vinci Instrument Trays
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through Network Contracting Office 8 (NCO 8), intends to make a sole source award to Summit Medical LLC for the procurement of seventy-six sterilization instrument trays. These trays are critical for the C.W. Bill Young VA Medical Center’s Sterile Processing Service, facilitating the storage and reprocessing of da Vinci Robotic instruments. The procurement is justified under FAR 13.106-1(b)(1) due to the lack of alternative suppliers that can meet the agency's specific requirements, with an anticipated period of performance of 60 days after the award. Interested parties may submit capability statements by 12:00 PM EST on January 17, 2025, via email to Lakiesha Anderson at Lakiesha.Anderson@va.gov, noting that no reimbursement will be provided for preparation costs.