Koper, Slovania S&RTS

The document outlines stevedoring and related terminal services at the Port of Koper, detailing working hours, units of measure, and a five-year financial summary with a six-month extension, totaling $231,000. It categorizes various cargo operations, including loading and discharging vessels, railcars, and trucks, as well as lashing, unlashing, reception, disposition, and intra-port transfers for commodities like explosives, aircraft, general breakbulk, ISO containers, and vehicles of varying weights. The file also specifies labor categories (general, skilled, foremen, clerks), equipment rental, storage, port facilities (temporary offices, tables, chairs, latrines, refuse containers, warehouses, hard stand lots, rental shipping containers, portable fences), and miscellaneous 3PL services such as vehicle/container/aircraft washing and customs document processing. The period of performance is from March 22, 2026, to September 21, 2031.

This amendment to solicitation HTC71126RE1160003, issued by USTRANSCOM-AQ, updates and clarifies instructions for offerors. Key changes include replacing the "Schedule of Rates - Koper Slovenia" with an updated version and extending the proposal due date from November 20, 2025, to November 25, 2025, at 12:00 PM Central Time. The document details submission requirements, including font size, page limits, and electronic submission via email, with a 20MB per email limit. Proposals must include Contract Documentation (Part I), a Technical Worksheet (Part II), and a Price Proposal (Part III). Specific forms and certifications, such as SAM registration, SF 1449, SF 30s, and various FAR/DFARS provisions, are mandated. Offerors must complete the "Schedule of Rates" with all unit prices in USD. Formal communications regarding the RFP must be in writing to specified contacts, with inquiries answered if received at least 10 calendar days before the solicitation close date. This amendment ensures compliance and provides necessary updates for submitting a successful offer.

The government issued an amendment to RFQ HTC71125RE116 for Koper, Slovenia S&RTS due to errors identified in Attachment 2 – Schedule of Rates. A vendor questioned the inflated extended rates for specific line items (234, 237, 238) which factored in "Estimated Duration," leading to potential bid manipulation. The government confirmed an error in the Estimated Duration cells for Miscellaneous Schedule 6 Port Facilities (line items 211-219) and will provide an updated Schedule of Rates via Amendment 0003. Consequently, the RFP deadline is extended to November 25, 2025.

This document is a Q&A log for solicitation HTC71125RE116, focusing on inquiries from prospective vendors and the government's responses. One vendor questioned the single rate for vehicle washing (Line 221) in the Schedule of Rates, suggesting separate pricing for light, heavy, and tracked vehicles due to varying complexities and cost efficiencies. The government declined to amend the Schedule 10 rates, advising offerors to price potential risks accordingly and consider cargo quantity estimates. Another query addressed discrepancies between PWS citations in Technical Proposal Attachment 5 and the actual PWS, seeking clarification to ensure technical acceptability. The government clarified that PWS references in the Technical Worksheet questions serve as a guide and are not an exhaustive list. Offerors are not required to provide separate responses for each citation but should answer questions considering all relevant PWS requirements. Both questions received a

This document is a Q&A log for Solicitation HTC71125RE116 for Koper, Slovenia S&RTS, updated on November 12, 2025. It addresses three prospective vendor questions. The first clarifies that the proposal due date was extended from November 6 to November 20, 2025, via Amendment HTC71126RE1160002 SF 30. The second advises offerors to review FAR 52.212-1 and all RFP attachments for compliant proposal submission. The third question concerns the inability to obtain a Collective Bargaining Agreement (CBA) or Union Contract from Luka Koper due to its private nature. The government's response indicates that proposals will not be deemed non-compliant under RFP 52.212-1(b)(8)(d) if such documentation is inapplicable and unattainable before the submission deadline, noting that the PWS includes Union Agreements and Port Tariff requirements post-contract award.

RFP HTC71126RE116 – Attachment 3 outlines the requirements for offerors to submit a Mission Essential Plan, as mandated by DFARS 252.237-7024. This plan details how essential contractor services, as specified in Attachment 1 (Performance Work Statement), Section 4.26, will be maintained during a crisis. Offerors must specifically address support for the designated port(s) to ensure continuity of operations. The submission is limited to 5 pages and must cover provisions for acquiring essential personnel and resources for up to 30 days or until normal operations resume. Key elements to be addressed include challenges of extended events like pandemics, time lapses in resource acquisition, identification and training of personnel for relocation or remote work, alert procedures for essential personnel, and communication of roles during a crisis. Failure to complete the document may result in ineligibility for award. Proposals are rated as "acceptable" or "unacceptable," with an unacceptable rating on any question leading to an overall unacceptable subfactor rating.

The United States Transportation Command (USTRANSCOM) anticipates issuing a solicitation, HTC71126RE116, for Stevedoring and Related Terminal Services (S&RTS) in Koper, Slovenia. This will be a single, fixed-rate schedule Indefinite Delivery, Indefinite Quantity (IDIQ) contract with an ordering and performance period from March 22, 2026, to March 21, 2031. The acquisition will be conducted under FAR Part 15 and FAR Part 12, with proposals evaluated using the Lowest Price Technically Acceptable (LPTA) method. An RFP is expected to be available on SAM.gov around October 7, 2025. All responsible sources are encouraged to submit proposals, which will be considered by USTRANSCOM/TCAQ-R. Points of contact are Casey Schuette and Cassandra Range.

This government file, Amendment HTC71126RE1160001, modifies a solicitation for commercial products and services, primarily by removing the requirement for Offerors to submit a Small Business Subcontracting Plan (Attachment 6). The amendment outlines revised instructions for proposal submission, including a due date of November 6, 2025, at 12:00 PM Central Time, font requirements, page limits, and email submission protocols. It also details specific forms and certifications required for compliant proposals, such as the SF 1449 and various FAR/DFARS provisions, emphasizing online submission via SAM.gov where applicable. Proposals must include Contract Documentation, a Technical Worksheet (Attachment 5), a Mission Essential Plan (Attachment 3), and a Price Proposal (Attachment 2), with strict instructions for completing the Schedule of Rates in USD. Formal communications are to be directed via email to the listed Contracting Officer and Contract Specialist.

The "Solicitation Q&A Log" for RFP HTC71126RE116 Koper, Slovenia S&RTS, updated on October 15, 2025, addresses two key questions from prospective vendors. The first question clarifies the requirement for a Small Business Subcontracting Plan (Attachment 6). The government confirmed that this plan is NOT required due to an error in the initial RFP, and an amendment has been posted to SAM.gov to correct this. The second question concerns the page limit for Part II – Technical Proposal submission. The government directed offerors to Attachment 5, Technical Worksheet, paragraph 3, which states that the technical response "shall not exceed 15 pages."

This government solicitation (HTC71126RE116) is for Women-Owned Small Businesses (WOSB) to provide Stevedoring and Related Terminal Services (S&RTS) at the Port of Koper, Slovenia. It outlines a firm-fixed-price, Indefinite Delivery/Indefinite Quantity contract with a five-year ordering period from March 22, 2026, to March 21, 2031, with a potential six-month extension. The minimum order value is $2,500 for the first 12 months, and the maximum contract value is the total award amount plus a 25% increase. The document details contract terms, conditions, payment procedures, inspection and acceptance locations (APO, AE 09613-0017, USA), and numerous incorporated FAR and DFARS clauses related to commercial products and services, small business programs, labor standards, and ethical conduct.

This Performance Work Statement (PWS) outlines Stevedoring and Related Terminal Services (S&RTS) for the United States Army Transportation Command (ARTRANS) at the Port of Koper, Slovenia. The contract, effective April 1, 2025, covers import and export of Defense Transportation System (DTS) cargo, including military vehicles, containers, and aircraft. The PWS details security requirements, emphasizing personnel screening, OPSEC, and port access compliance. It also specifies general safety regulations, requiring a comprehensive safety program, accident reporting, and adherence to speed limits. Contract administration procedures are defined, including subcontractor compliance, contract manager responsibilities, and ordering/cancellation of services. Compensation is based on commodity rates, extra labor (XL), and equipment rental (EQR), with clear guidelines for guaranteed time, stand-by time, and detention. The document ensures efficient and safe handling of military cargo, stressing adherence to USG and host nation regulations.

This government file details stevedoring and related terminal services for the Port of Koper, outlining working hours, units of measure, and a comprehensive list of commodities and services. The period of performance is from March 22, 2026, to September 21, 2031, including a six-month extension option. The total estimated value for the Port of Koper over this period is $231,000. The document itemizes various services, including vessel loading and discharging, lashing/unlashing, rail and truck loading/discharging, reception, disposition, intra-port transfer, extra labor, detention, overtime differentials, minimum time, equipment rental, storage, facilities, miscellaneous expenses, and 3PL services. While all individual schedule items are listed with zero cost, the total cost is attributed to 'Miscellaneous' (Schedule 8). The file also specifies different labor categories, equipment types, and facility rentals, indicating a detailed scope of work for port operations.

This government file, Amendment/Modification Number HTC71126RE1160002, modifies a solicitation for commercial products and services by extending the proposal due date from November 6, 2025, to November 20, 2025, at 12:00 PM Central Time. The amendment also adds a requirement for offerors to submit any applicable Collective Bargaining Agreements or Union Contracts. Key instructions for offerors include submitting proposals via email in specific formats (PDF for most documents, Excel for price proposals), adhering to font and page limits, and completing various forms and certifications such as SF 1449 and SF 30s. Offerors must also be registered in the System for Award Management (SAM) with NAICS 488320. The proposal must include three parts: Contract Documentation, Technical Worksheet, and Price Proposal. Formal communications regarding the RFP must be directed in writing to the listed Contracting Officer and Contract Specialist.

This document is a Q&A log for Solicitation HTC71126RE116 for Koper, Slovenia S&RTS, updated on October 28, 2025. Key points include a two-week extension granted for proposal submission due to PWS complexity and unresolved port tariffs. The RFP was amended to add paragraph 8(d) to Addendum to FAR 52.212-1, clarifying requirements for submitting Collective Bargaining Agreements or Union contracts. The government clarified that while no consistent frequency or volume of task orders is guaranteed for this IDIQ contract, they will provide at least 48 hours' notice for missions. Regarding customs documentation, the government will provide US Forces Form 302, and the contractor will process it through the Host Nation Customs Office for port clearance, with this being the only anticipated billable customs service.

RFP HTC71126RE116 - Attachment 4 outlines the requirements for Stevedoring & Related Terminal Services (S&RTS) in Koper, Slovenia, covering the period from March 22, 2026, to March 21, 2031. This document serves as a comprehensive compliance worksheet for offerors, detailing general information, contract documentation, technical proposal, price proposal, and acknowledgment requirements. Key sections include company information, SAM registration (NAICS 488320), various FAR and DFARS clauses, and submission guidelines for the Technical Worksheet, Mission Essential Plan, and Schedule of Rates. The RFP emphasizes accurate completion of all action items, proper formatting of unit prices, and timely submission of all required forms like SF 1449 and SF 30, along with any applicable Collective Bargaining Agreements. Government points of contact for this RFP are Cassandra Range and Casey Schuette.

RFP HTC71126RE116 – Attachment 5 outlines the technical requirements and submission rules for an Offeror's technical proposal related to port support services. The document emphasizes that responses must be based on the Performance Work Statement (PWS) and provide clear, convincing rationale, not just rephrased government requirements. A strict 15-page limit applies to the technical response, with specific exclusions like cover sheets and government instruction pages. Foreign language documents require certified English translations. Proposals are rated as "acceptable" or "unacceptable," with an unacceptable rating on any question leading to an overall unacceptable technical rating. Key evaluation areas include the Offeror's ability to provide qualified labor for flexible 24/7 operations, secure and safely use various material handling equipment (MHE) and heavy tow equipment, and provide maintenance support. Additionally, Offerors must provide proof of HAZMAT certifications for at least two personnel and valid business licenses or work permits for port access. Failure to complete the document or attach requested items may result in ineligibility for award.