NNSY Industry Day Event Space
ID: N4215826QN004Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNORFOLK NAVAL SHIPYARD GFPORTSMOUTH, VA, 23709-1001, USA

NAICS

Lessors of Nonresidential Buildings (except Miniwarehouses) (531120)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/e1ae251ac95c4d69897825b4d940d305/view
Timeline
    Description

    The Department of Defense, through the Norfolk Naval Shipyard (NNSY), is seeking proposals from qualified vendors for the rental of event space for the FY26 Industry Day, scheduled for February 18, 2026, with an alternative date of February 19, 2026. The procurement requires two connected rental spaces: one for up to 250 attendees for presentations and another for contractor information tables, along with comprehensive logistical support including setup, multimedia capabilities, and custodial services. This event is crucial for fostering collaboration and communication between the Navy and small businesses, emphasizing the importance of small business participation in government contracting. Interested offerors must submit their proposals via email by 10 AM EST on December 10, 2025, and may direct questions to Jordan Moore at jordan.e.moore.civ@us.navy.mil by December 1, 2025.

    Files
    Title
    Posted
    52.212-1 INSTRUCTIONS TO OFFERORS.pdf
    This document outlines instructions for offerors submitting proposals for a NAVSEA Service Contracts Division requirement, awarded under FAR Part 12 and Subpart 13. Offers, due by 10 AM EST on December 10, 2025, must be emailed as a single PDF attachment to Jordan Moore (jordan.e.moore.civ@us.navy.mil). Late offers may not be considered. Proposals must include a completed SF1449, technical capability information, past performance data, price, and executed amendments. Technical capability will be evaluated based on a signed certification. Past performance requires details on one to three relevant contracts performed since December 2020. Price must align with the Schedule of Supplies and Services, with quotes valid for 60 days. Questions regarding the solicitation must be submitted to Jordan Moore by 10 AM EST on December 1, 2025.
    52.212-2 EVALUATION.pdf
    The government will award a contract to the responsible vendor whose proposal is most advantageous, considering technical capability, past performance, and price. Technical capability and past performance are rated as acceptable or unacceptable, with unacceptable proposals not being further evaluated. Technical capability requires proposals to meet solicitation requirements. Past performance assesses the degree of confidence in an offeror's ability based on relevant and recent (past five years) performance. Offerors without a relevant past performance record will be deemed to have unknown past performance, resulting in an acceptable rating. Price will be evaluated for reasonableness, with the total estimated price determined by multiplying estimated quantities by unit prices. Quotes must remain firm for sixty days.
    Contractor Technical Certification.pdf
    This government file, N4215826QN004, is a request for proposal (RFP) for event space and services for a FY26 Industry Day event, with the primary date being February 18, 2026, and an alternative date of February 19, 2026. The vendor must certify their technical capability to provide the specified equipment and services. Key requirements include setup by 0630 and breakdown after 1700 on the event day, provision of 250 ballroom chairs, multimedia capabilities with multiple displays (no projector preferred), a speaker system with a wireless microphone, six presenter tables, a podium with a wireless microphone, 15 electrical power cords, 77 additional tables, high-speed Wi-Fi with a hardwire backup, two registration tables, and two large trashcans. The vendor is also responsible for all access, custodial services, utilities, personnel, and ensuring clean, convenient bathroom facilities. Parking costs at the venue must be included, and the venue needs to be available from 0630 to 1700. The document emphasizes that all specifications and contractor responsibilities must be met without exception.
    Event Layout.pdf
    The provided file outlines the layout for the FY26 Industry Day, detailing the arrangement of key areas within the venue. The layout includes a main area, restrooms, a contractor capability area, and registration tables. Additionally, it specifies the need for a projector or laptop hookup to support multiple displays. This document serves as a foundational plan for organizing the event, indicating the spatial requirements and technical provisions necessary for a successful industry day, likely intended for potential vendors or partners in a government contracting context.
    Question and Answer. Industry Day.pdf
    This document outlines key requirements for a government solicitation seeking a vendor for a one-day event. The event venue must be a conference/convention center located within a 25-mile radius of a specified shipyard. The solicitation is active, with proposals due by December 10th, 2025, at 10 AM EST. Offerors planning to use subcontractors are required to submit a subcontracting plan in compliance with FAR 19.704, clearly identifying the socioeconomic status of subcontractors. The prime contractor will retain full responsibility for the statement of work and overall contract performance.
    Solicitation - N4215826QN004.pdf
    This government solicitation (N4215826QN004) is an RFP for rental space for the Norfolk Naval Shipyard (NNSY) Industry Day in Fiscal Year 2026. NNSY requires two connected rental spaces for February 18 or 19, 2026. One room must accommodate up to 250 people for presentations, while the other is for contractor information tables. The vendor must provide setup, breakdown, 250 ballroom chairs, multimedia capabilities (multiple displays, speaker system, wireless microphone), 6 presenter tables with chairs, 77 additional tables with chairs, a podium, 15 electrical cords, high-speed internet (Wi-Fi and hardwire backup), and two registration tables. The venue must also include two large trashcans, custodial services, utilities, personnel, and parking. The solicitation includes various FAR and DFARS clauses, emphasizing compliance with regulations such as those concerning supply chain security, small business programs, electronic payment via Wide Area WorkFlow (WAWF), and prohibitions on contracting with entities involved in certain activities.
    SOW.pdf
    Norfolk Naval Shipyard (NNSY) is requesting proposals for an Industry Day event to be held on February 18, 2026, with an alternate date of February 19, 2026. The event requires two connected rental spaces: one capable of hosting up to 250 people for presentations and another for contractor informational tables, both operational from 6:30 AM to 5:00 PM EST. The vendor must provide setup and breakdown services, 250 ballroom chairs, multimedia capabilities (multiple displays, speaker system with wireless microphone), six presenter tables with chairs, a podium with a wireless microphone, fifteen electrical power cords, 77 additional tables with chairs for contractors, high-speed Wi-Fi with a hardwire backup, two registration tables with chairs, and two 30-gallon trashcans. The venue must also include access, custodial services, utilities, personnel to maintain operations, convenient and clean bathroom facilities, and parking costs. This request is part of a federal government RFP, aiming to secure a suitable venue and logistical support for the NNSY Industry Day.
    Wage Determination.pdf
    Lifecycle
    Title
    Type
    NNSY Industry Day Event Space
    Currently viewing
    Solicitation
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