J041--Notice of Intent to Sole Source - VA Fargo Chiller Maintenance Service
ID: 36C26325Q0151Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/c76e8296a44a4aada33c33e77834e671/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to negotiate a sole-source contract with Johnson Controls Inc. for maintenance services of the chiller and cooling tower system at the Fargo Health Care System. This contract, which will cover a base period from July 1, 2025, to June 30, 2026, is necessary due to the proprietary nature of the Metasy Building Automation System utilized in the existing equipment, which is currently under warranty with Johnson Controls Inc. Interested parties may submit their statements of capability and relevant information by November 22, 2024, to determine if a competitive procurement is feasible; otherwise, the VA will proceed with the sole-source acquisition. For inquiries, contact Contract Specialist Dennis Salmonsen at dennis.salmonsen@va.gov or call 605-347-2511.

    Point(s) of Contact
    Dennis SalmonsenContract Specialist
    (605) 347-2511
    dennis.salmonsen@va.gov
    Files
    Title
    Posted
    36C26325Q0151_1.docx
    The Department of Veterans Affairs (VA) has released a Notice of Intent to Sole Source for chiller maintenance services at the Fargo Health Care System, intending to negotiate a contract exclusively with Johnson Controls Inc. This decision is based on the proprietary nature of the existing Metasy Building Automation System utilized in their chiller and cooling tower. The contract will cover maintenance from July 1, 2025, to June 30, 2026, under NAICS Code 238220, which pertains to plumbing, heating, and air-conditioning contractors. The announcement specifies that this is not a request for competitive quotes; however, interested parties may submit their statement of capability, GSA or other schedule information, and socio-economic status by the response deadline of November 22, 2024. Responses will only be considered to determine if a competitive procurement is viable. If no responses are received, the VA will proceed with the sole-source acquisition as planned. The document includes additional attachments like a draft statement of work and scheduling plans. This action underlines the government's reliance on specialized suppliers for critical maintenance services to ensure operational efficiency.
    Attachment A - Scheduling - 2025 to 2030.pdf
    The Johnson Controls Planned Service Proposal for the VA Medical Center in Fargo outlines a comprehensive service and maintenance strategy for critical cooling and pumping equipment. The proposal includes detailed pricing and quantities for various equipment groups, such as chillers, cooling towers, and pumps, along with their respective service coverage levels and associated operational services. Key equipment includes five YMC2 Centrifugal Magnetic-Drive Chillers totaling $322,735, various cooling tower and pump systems, and additional cooling equipment like MRI and surgery chillers. Regular inspection and maintenance tasks encompass both operational checks and comprehensive servicing, ensuring optimal performance of the facilities. The document also highlights the importance of water treatment and plumbing inspections, along with plans for potential CRAC unit replacements with a budget of $247,500. Overall, the proposal reflects a commitment to maintaining high operational standards and compliance with federal requirements for medical facilities, emphasizing the critical nature of reliable cooling systems within healthcare environments.
    P07 - Service Contract Act WD - 2015-4969.pdf
    The document outlines wage determinations under the Service Contract Act (SCA) by the U.S. Department of Labor, specifically Wage Determination No. 2015-4969, Revision No. 26, applicable for contracts that commenced or were renewed on or after January 30, 2022, and those awarded between January 1, 2015, and January 29, 2022. The minimum wage for covered workers is set at $17.20 per hour according to Executive Order 14026, while contracts not renewed after January 30, 2022, adhere to a minimum of $12.90 per hour under Executive Order 13658. The document provides a comprehensive list of occupations and corresponding wage rates specific to North Dakota's Cass County, detailing fringe benefits and other employment requirements. Key points include mandated health and welfare benefits, vacation and holiday entitlements, and sick leave provisions, stipulating significant compliance measures for contractors. The SCA ensures fair labor standards and worker protections, emphasizing an annual adjustment for minimum wage rates and additional wages for hazardous occupations. This information is essential for federal contractors in understanding their obligations under the SCA when submitting proposals or bids for relevant contracts.
    Statement of Work - DRAFT - Services - OVER SAT - 36263-25-AP-0397.docx
    The VA Fargo Health Care System is seeking a service contract for the maintenance of its chiller and cooling tower system, incorporating proprietary Metasy’s Building Automation System from Johnson Controls, Inc. This contract will have a one-year base term with four optional one-year extensions, totaling five years if all options are exercised. Services will include 24/7 coverage for maintenance, emergency response within two hours, preventative maintenance checks, and necessary repairs. The contractor will be responsible for labor, materials, and ensuring compliance with manufacturer standards. Documentation of services performed is vital for payment, along with detailed reporting for each task. Additionally, contractors must adhere to all VA regulations while on property and maintain a competent staff with requisite training and experience in HVAC systems. The contractor is also responsible for proper disposal of materials and compliance with service contract labor standards. This solicitation showcases the VA's commitment to ensuring efficient operations and safety within its healthcare facilities through stringent maintenance protocols.
    Lifecycle
    Title
    Type
    J041--Notice of Intent to Sole Source - VA Fargo Chiller Maintenance Service
    Currently viewing
    Special Notice
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