Communications Services
ID: EACEAC25MOR004Type: Combined Synopsis/Solicitation
Overview

Buyer

ELECTION ASSISTANCE COMMISSIONELECTION ASSISTANCE COMMISSIONELECTION ASSISTANCE COMMISSION (CONTRACTS)Washington, DC, 20001, USA

NAICS

Public Relations Agencies (541820)

PSC

SUPPORT- MANAGEMENT: PUBLIC RELATIONS (R708)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4990d389983e4f60901f3fad8dfaf7a6/view
Timeline
    Description

    The U.S. Election Assistance Commission (EAC) is seeking qualified small business vendors to provide comprehensive communications services, including strategic media support, message development, and crisis communications. The objective of this procurement is to enhance the agency's visibility and effectively communicate essential information to election officials and the public, ensuring compliance with federal laws and regulations. This initiative underscores the importance of effective communication in the electoral process, with a contract period from September 1, 2025, to August 31, 2026. Interested vendors must submit their proposals electronically by May 19, 2025, and direct any inquiries to Ogochukwu Nwankwo at onwankwo@eac.gov.

    Point(s) of Contact
    Ogochukwu Nwankwo
    onwankwo@eac.gov
    Contracting Division
    Contracts@eac.gov
    Files
    Title
    Posted
    Acknowledgment_Form_Amendment_0001_EACEAC25MOR004.docx
    The document is an acknowledgment of Amendment 0001 to the solicitation EACEAC25MOR004, dated May 09, 2025. It informs the offeror that recognizing this amendment is crucial, as failing to do so may lead to the rejection of their offer. The form includes sections for the company name, authorized representative's name, title, signature, and the date, indicating the need for official representation from the submitting company. This amendment acknowledgment reflects a procedural requirement in government Request for Proposals (RFPs) to ensure all parties are informed of any changes or updates, thereby maintaining compliance and transparency in the procurement process. It underscores the importance of formal documentation and acknowledgment in federal contracting contexts.
    Amendment_0001_EACEAC25MOR004.docx
    The U.S. Election Assistance Commission (EAC) has issued Amendment 0001 to the Combined Synopsis/Solicitation No. EACEAC25MOR004 for Strategic Communication and Outreach Services. This amendment primarily serves to extend the deadlines for vendor proposals and government responses to vendor inquiries. The new proposal due date is set for May 19, 2025, while the deadline for submitting questions has closed. Responses to previously submitted inquiries will now be provided by May 14, 2025. Vendors who have already submitted proposals are permitted to revise and resubmit theirs before the new deadline. All original terms and conditions remain unchanged. Offerors are required to acknowledge receipt of this amendment in their submissions, as failure to do so may result in rejection. For further clarifications, contact details for the Contracting Officer are provided. The amendment allows vendors added time to prepare proposals, enhancing participation and engagement in the procurement process.
    EAC-Evaluation-Communication.pdf
    The document outlines the evaluation criteria for proposals submitted to the Election Assistance Commission (EAC) in response to a solicitation. The EAC aims to award a contract based on the best overall value, balancing technical merit and price. Proposals will undergo a three-part evaluation: Technical Evaluation (Pass/Fail), Past Performance Evaluation (25% weight), and Price Evaluation (25% weight). Proposals must demonstrate a clear understanding of the Statement of Work (SOW) to pass the technical evaluation. Past performance will assess the offeror’s previous work quality, timeliness, and customer satisfaction. Price evaluations will determine the reasonableness of costs in relation to effort proposed, with the lowest price among technically acceptable proposals selected. The EAC retains the flexibility to adjust evaluation factors based on procurement needs, ensuring transparency in the evaluation process and necessitating documentation of decisions made. Overall, the document emphasizes a structured and transparent selection process aimed at acquiring high-quality, cost-effective services for the EAC.
    SOW-Communications (final 04.22.2025).pdf
    The U.S. Election Assistance Commission (EAC) seeks a contractor to implement a comprehensive communications strategy aimed at enhancing the agency's visibility and providing essential information to election officials and the public. The contractor is tasked with developing a media strategy, managing media relations, creating content, and responding to crises while upholding high-quality performance standards. Key services include the establishment of a media calendar, message development, and social media engagement. Additionally, the contractor will design an annual report and various outreach materials, ensuring all products comply with federal laws and regulations. A Quality Control Plan (QCP) is required to monitor performance, alongside a Quality Assurance Surveillance Plan (QASP) that outlines evaluation criteria, including service quality, timeliness, cost control, and professionalism. The contract spans September 1, 2025, to August 31, 2026, with a requirement for the contractor to demonstrate experience in media relations and public affairs, particularly within governmental contexts. All developed materials will belong to the EAC, ensuring unrestricted use. This initiative underscores the EAC's commitment to effective communication and transparency in the electoral process.
    Lifecycle
    Title
    Type
    Communications Services
    Currently viewing
    Combined Synopsis/Solicitation
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