NIH Multiple Award Task Ordering Contract (MATOC) for Architect-Engineering Services, Construction Quality Management, and Commissioning

The National Institutes of Health (NIH) Office of Research Facilities (ORF) plans to award multiple indefinite-delivery indefinite-quantity (IDIQ) contracts for Architect-Engineering (A/E) services, including Commissioning Support and Construction Quality Management. This is a request for qualifications, not a Request for Proposal, seeking SF 330 submissions. Twelve IDIQ contracts are anticipated, six reserved for small businesses, with specific geographical preferences. Five additional IDIQ contracts will be awarded for Construction Quality Management and related services, with two reserved for small businesses. A/E MATOC awardees are ineligible for the Cx/CQM IDIQs. The contracts will have a six-year ordering period, a minimum guarantee of $200, and a maximum order obligation of $30 million, with a total ceiling of $400 million. Services will be ordered via firm-fixed-price task orders. Selection criteria prioritize specialized experience (especially in laboratories and healthcare facilities) and past performance, followed by professional qualifications, capacity, and geographic location. Submissions are due by October 17, 2025.

This government file outlines the detailed requirements for submitting a proposal notebook for the NIH A/E MATOC SF 330, a federal government RFP for architecture and engineering services. The proposal must be submitted as seven hard copies and one electronic version in a 3-ring hardback notebook with specific outer cover information, including business name, size, NAICS codes, UEI, CAGE Code, and primary point of contact. The document provides a comprehensive table of contents for the notebook, specifying 15 tabs with corresponding topics and page limits. Key sections include evidence of licensure, SF 330 forms (Parts 1 and 2), resumes of key personnel, project participation, capacity to accomplish work, joint venture agreements, subcontracting agreements, and disclosure of adverse actions. The instructions emphasize strict adherence to page limits for certain sections and highlight critical requirements like signed joint venture and subcontracting agreements, the absence of which will lead to exclusion from consideration. The document also requires the inclusion of CPARS records or Past Performance Questionnaires for specific tabs, along with a map showing the distance of the offeror's office from NIH facilities.

Attachment 2, titled "A/E OFFEROR - PROJECT EXPERIENCE BLOCK 24 FORM," is designed to standardize project experience submissions for Architectural/Engineering (A/E) firms responding to government RFPs. This form, to be completed as part of SF-330 Section F, Block 24, requires detailed information for each project, including project number, A/E firm details, contract specifics (award/completion dates, amounts), and a clear categorization of work types (e.g., Laboratories, Hospitals, Building Utilities Infrastructure). A crucial component is the "Brief Description of Project and Relevance to this Contract" section, which mandates specific explanations for any variances from award value, clarification of work performed by joint venture partners or subcontractors, and clear indication of values when the offeror acted as a JV member or subcontractor. The form emphasizes providing a concise yet comprehensive overview of the project's scope, size, and complexity within a five-page limit, ensuring that the submitted experience is directly relevant to the current contract's criteria outlined in the Presolicitation Notice.

The National Institutes of Health (NIH) is seeking to evaluate the past performance of contractors for its Architect and Engineer (A/E) Multiple Award Task Order Contract (MATOC) through a Past Performance Questionnaire (PPQ). This document, designated as Attachment 3, is for official use only and contains source selection sensitive information. The questionnaire is divided into two parts: Part I, to be completed by the A/E firm, requires detailed company and contract information, while Part II, to be completed by the A/E's reference, involves rating the firm's performance based on predefined criteria such as Quality of Work, Schedule Performance, Effectiveness of Cost Control, and Effectiveness of Management. Definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, N/A) are provided to ensure consistent evaluation. References are asked to provide comments justifying their ratings and to indicate whether they would recommend the A/E firm for future similar requirements. Completed questionnaires must be submitted via email to Thuy Le, Ana Marie Pagulayan, and Magan Miller.

Amendment #0001 modifies a pre-solicitation notice from the Department of Health & Human Services, Public Health Services, National Institutes of Health. Issued on October 3, 2025, the amendment specifically alters the response due date for the "NIH Multiple Award Task Ordering Contract (MATOC) for Architect-Engineering Services, Construction Quality Management, and Commissioning." The deadline has been extended from October 17, 2025, at 12:00 AM EDT to October 31, 2025, at 2:00 PM EDT. The notice also indicates that this new due date may be further adjusted based on responses to Requests for Information (RFIs). All other terms and conditions of the original solicitation remain unchanged.

This document outlines a Past Performance Questionnaire (PPQ) for the National Institutes of Health (NIH) Architect and Engineer (A/E) Multiple Award Task Order Contract (MATOC) and CQM Multiple Award Task Order Contract (MATOC). It is a sensitive document used to evaluate contractor past performance for current solicitations. The questionnaire is divided into two parts: Part I, to be completed by the CQM Contractor, collects company and project owner information, and Part II, to be completed by the CQM's reference, assesses performance in categories such as Quality of Work, Schedule Performance, Effectiveness of Cost Control, and Effectiveness of Management. A rating scale from Exceptional to Unsatisfactory is provided, along with an option for 'N/A'. Completed forms must be emailed to Thuy Le, Ana Marie Pagulayan, and Magan Miller. The survey asks for an overall recommendation for future similar requirements.

The NIH FY2026 A/E MATOC Presolicitation Notice addresses numerous questions regarding the upcoming Architecture/Engineering (A/E) and Construction Quality Management (CQM) Multiple Award Task Order Contracts (MATOCs). Key clarifications include submission requirements, page limits, and personnel qualifications. Two separate contract pools are anticipated: 12 A/E MATOC IDIQs for design services and 5 CQM MATOC IDIQs for CQM, Commissioning (Cx), estimating, and technical design reviews. Firms can apply for both but can only be awarded one. The A/E MATOC will be evaluated first. Specific key personnel are required for each MATOC type, and firms must be licensed in the states where they intend to work. Electronic submissions are mandatory, with hard copies no longer required. Small business goals for FY2025 will be used initially, with FY2026 goals to be shared later.

The National Institutes of Health (NIH) in Bethesda, Maryland, is issuing a Past Performance Questionnaire (PPQ) for an Architect and Engineer (A/E) Multiple Award Task Order Contract (MATOC). This document is designated "FOR OFFICIAL USE ONLY" and "Source Selection Sensitive Information." Its purpose is to evaluate the past performance of contractors for the NIH CQM Multiple Award Task Order Contract (MATOC). The questionnaire is divided into two parts: Part I, to be completed by the CQM Contractor, collects company and project owner information, and Part II, to be completed by the CQM's reference, assesses performance based on defined ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, N/A) across categories such as Quality of Work, Schedule Performance, Effectiveness of Cost Control, and Effectiveness of Management. References are asked to provide comments and indicate if they would recommend the firm for future similar requirements. Completed forms must be submitted via email to Thuy Le, Ana Marie Pagulayan, and Magan Miller. This evaluation is critical to the award outcome of the solicitation.

This document outlines the proposal notebook requirements for the NIH A/E MATOC SF 330, detailing the structure and content for architectural and engineering firms. Submissions must include seven hard copies and one electronic version, presented in a 3-ring hardback notebook. The outer front cover needs specific business information such as name, size, NAICS code(s), Unique Entity ID, Cage Code, and primary point of contact. The notebook is organized into 15 tabs, covering essential documents like firm qualifications, key personnel resumes (SF 330, Part 1), project experience (SF 330, Part 2), capacity to perform work, and legal authorizations. Specific page limits apply to certain sections, and firms must include signed joint venture or subcontracting agreements if applicable. Additionally, offerors must disclose any adverse actions within the past five years. Failure to comply with these requirements, particularly regarding signed agreements, will lead to disqualification.

The National Institutes of Health (NIH) Office of Research Facilities (ORF) plans to award multiple indefinite-delivery indefinite-quantity (IDIQ) contracts for Architect-Engineer (A/E) and Construction Quality Management (CQM) services, totaling a $400 million ceiling over six years. Twelve A/E MATOC IDIQ contracts are anticipated, with six reserved for small businesses, including local small businesses near RTP and RML. Additionally, five CQM MATOC IDIQ contracts are expected, with two reserved for small businesses. A/E MATOC awardees are ineligible for CQM IDIQ awards. Firms must submit Standard Form 330, Architect-Engineer Qualifications, by November 24, 2025, detailing specialized experience, past performance, professional qualifications, capacity, and geographic proximity to NIH campuses in Maryland, North Carolina, Arizona, and Montana. The selection process involves evaluation of SF 330s, interviews with top firms, and subsequent negotiations.

Amendment #0003 for the NIH Multiple Award Task Ordering Contract (MATOC) for Architect-Engineering Services, Construction Quality Management, and Commissioning updates the pre-solicitation notice. Key changes include extending the response due date from October 31, 2025, to November 24, 2025, at 2:00 PM EDT. Additionally, the amendment addresses responses to Requests for Information (RFIs) and updates the Presolicitation Notice, Attachment 1 NIH A-E MATOC Notebook Table of Contents, and Attachment 3 A-E MATOC Past Performance Questionnaire (PPQ) for CQM, all dated October 31, 2025. All other terms and conditions of the solicitation remain unchanged.

Amendment #0004 revises the National Institutes of Health's (NIH) pre-solicitation notice for a Multiple Award Task Ordering Contract (MATOC) for Architect-Engineering Services, Construction Quality Management, and Commissioning. The amendment specifically modifies Q&A #16 regarding the submission of Part IIs for the SF-330 form. Previously, only the prime contractor was required to submit Part II. The revised guidance clarifies that while the prime company submits the SF-330, each subcontractor must also submit their own Part II to demonstrate qualifications. The prime is responsible for incorporating and summarizing the entire team's qualifications, including those of the subcontractors. All other terms and conditions of the solicitation remain unchanged.

The “CQM OFFEROR - PROJECT EXPERIENCE BLOCK 24 FORM” is an attachment to SF-330, Section F, designed for offerors to submit detailed project experience for evaluation in government RFPs, grants, and state/local RFPs. This form requires information such as the project number, A/E firm, offeror name, project title, and key number. It also asks for contract details including award/completion dates and amounts, and the period of performance. Offerors must specify if they acted as a Prime CQM Contractor, Joint Venture, or Other. A critical component is classifying the project work type, with categories like Laboratories (Bio-Medical, Animal, Aquatics, Aseptic), Hospitals/Healthcare Facilities, Offices, Building/Site Utilities Infrastructure, Central Utility Plants, Public Buildings, Data Centers, and Site/Grounds Improvements. The form emphasizes a brief but thorough project description, requiring specific explanations for variances from award value, roles in joint ventures (detailing work performed by the offeror), and work performed as a subcontractor, including corresponding financial values. This ensures clarity and relevance to the contract being bid on.

Amendment #0002, dated October 27, 2025, modifies the pre-solicitation notice for the "NIH Multiple Award Task Ordering Contract (MATOC) for Architect-Engineering Services, Construction Quality Management, and Commissioning." The amendment, issued by the Department of Health & Human Services, Public Health Services, specifically by the National Institutes of Health, makes three key changes. First, it changes the response due date from October 31, 2025, to "TBD" (to be determined) in response to RFIs. Second, it adds "Attachment 2 A-E MATOC Block 24 Form for CQM." Third, it adds "Attachment 3 A-E MATOC Past Performance Questionnaire (PPQ) for CQM." All other terms and conditions of the original solicitation remain unchanged.

The NIH FY2026 A/E MATOC (Architect/Engineer Multiple Award Task Order Contract) Attachment 4 outlines the official question and answer template for offerors. This document serves as a structured method for potential contractors to submit their inquiries regarding the RFP. Offerors are instructed to email their questions to specific NIH contacts by 12:00 PM EDT on Friday, September 5, 2025. It is mandatory to submit questions in Excel format using the provided Attachment 4 template, explicitly stating that PDF submissions will not be accepted. The template requires offerors to specify their name, a Q&A number, their question, and identify the relevant document name/attachment number and section/page number within the RFP. This systematic approach ensures clear communication and facilitates the NIH's ability to provide comprehensive answers to all prospective bidders.