Professional Land Surveying - USDA Natural Resources Conservation Service - West Virginia
ID: 12FPC325R0041Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Surveying and Mapping (except Geophysical) Services (541370)

PSC

SUPPORT- PROFESSIONAL: LAND SURVEYS-CADASTRAL (NON-CONSTRUCTION) (R404)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1ca2935348734304b728d7d8f6c26899/view
Timeline
    Description

    The U.S. Department of Agriculture's Farm Production and Conservation (FPAC) Business Center is seeking qualified firms to provide professional land surveying services for legal boundary surveys in West Virginia. The procurement aims to engage licensed land surveyors to conduct surveys and re-surveys of easements under various conservation programs, ensuring compliance with state and NRCS standards. This initiative is crucial for maintaining accurate property boundaries and supporting land conservation efforts in the region. Interested small businesses must submit their qualifications using the Standard Form 330 (SF-330) by February 13, 2025, with a total contract value estimated at $1.5 million over five years. For further inquiries, contact Amber Maestri at amber.maestri@usda.gov or Ruben Mindieta at ruben.mindieta@usda.gov.

    Point(s) of Contact
    Amber Maestri
    amber.maestri@usda.gov
    Ruben Mindieta
    ruben.mindieta@usda.gov
    Files
    Title
    Posted
    12FPC325R0041 Instructions to Offerors - West Virginia.pdf
    The USDA Natural Resources Conservation Service (NRCS) in West Virginia is soliciting qualifications from professional surveying firms for the completion of legal easement boundary surveys and re-establishment services. Interested firms are required to submit an electronic Standard Form 330 (SF330) containing their qualifications, notably demonstrating relevant experience, knowledge of local conditions, specialized skills, and capacity to perform the work. The project entails a five-year contract estimated at $1.5 million, with task orders awarded between $2,500 and $500,000 for survey-related services. Only small businesses meeting a $19 million size standard are eligible to respond. Key selection criteria include professional qualifications of the surveying team, knowledge of the locality, specialized experience with legal boundary surveys, capacity for simultaneous task order execution, and past performance on similar projects. The final proposal submission deadline is February 13, 2025, and adherence to strict formatting guidelines is mandatory. This procurement process is a part of federal regulations aimed at ensuring high-quality surveying services essential for land conservation efforts in the specified region.
    Attachment 1A - Land Survey Specification rev June 2018 with addendum.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) outlines the Land Survey Specifications for easement programs. These guidelines dictate that a licensed land surveyor conduct all legal easement boundary surveys, encompassing boundary markings, access routes, and necessary documentation. Key components include adherence to state regulations and NRCS standards, ensuring quality and accuracy of the surveys performed. The document specifies requirements for personnel and equipment, mandates a pre-survey visit with involved parties, and outlines procedures for marking boundaries with visible monuments and signs. The survey area must avoid conflicts with neighboring properties, and all findings must be documented and reported to the NRCS. The final survey submissions must contain meticulous details, including coordinate data and descriptive legal documents. Furthermore, the document emphasizes compliance with civil rights and nondiscrimination policies, while also acknowledging confidentiality commitments regarding sensitive information. Overall, the specifications serve to ensure thorough, legally compliant survey work essential for the execution of NRCS easement programs.
    Attachment 1B - Land Survey ReEstablishment Specification rev June 2018.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) outlines specifications for reestablishing easement boundaries through legally conducted surveys. The process is divided into two phases: Phase I involves preliminary survey submissions, while Phase II entails the actual boundary marking and monumentation if approved. Surveys must be performed by licensed surveyors following state and NRCS standards, ensuring accuracy and clarity in all documentation. The surveyor is responsible for thorough documentation, including GPS data and detailed legal descriptions of the easement area and access routes. The deliverables include comprehensive maps, plat maps, and electronic files, ensuring compliance with specifications and addressing potential conflicts. NRCS will review all materials and may conduct onsite inspections, emphasizing the need for transparency and adherence to privacy regulations. The specifications prioritize high-quality work to ensure accurate property boundaries while maintaining confidentiality concerning sensitive landowner information.
    Attachment 2 - PAST PERFORMANCE QUESTIONNAIRE.pdf
    The document outlines the Past Performance Questionnaire, a critical component in the federal government procurement process, as detailed in the Federal Acquisition Regulation (FAR). It provides a structured format for Offerors and Assessors to evaluate a Contractor's past performance. Offerors fill out sections regarding solicitation and contract information, while Assessors provide insights based on their roles and experience with the contract. The assessment criteria include performance definitions ranging from "Exceptional" to "Unsatisfactory," measuring aspects such as technical quality, cost control, customer satisfaction, and timeliness. Assessors are required to rate performance in each category and provide an overall rating, including rationale for any lower ratings. The document emphasizes the importance of digital submission of the completed questionnaires to expedite the review process. This system ensures that federal agencies effectively evaluate Contractors and maintain a standard of quality in fulfilling government contracts, which is essential for accountability and performance efficiency in public spending.
    Attachment 4 - 12FPC325R0001 through 12FPC325R0045 Questions and Answers.pdf
    The document outlines a Solicitation Notice from the USDA Natural Resources Conservation Service (NRCS) for Professional Land Surveying services across multiple states, including Louisiana, Indiana, and Texas. Several questions and answers pertain to the Request for Qualifications (RFQ) related to land surveying, highlighting that firms are invited to submit qualifications under the FAR Part 36.6 procedures. Notable requirements include that firms must demonstrate professional qualifications relating to land surveying, including having licensed personnel and relevant experience. The solicitation emphasizes the importance of small business participation, with firms needing to meet specific size standards based on the NAICS code 541370. Submission specifics detail constraints such as a 75-page limit for the SF330 forms and outline that past performance evaluations (CPARS or PPQ) are to be included. While multiple firms may be awarded contracts, entities are reminded that this process is for qualifications, not proposals at this stage. The document notifies that due to existing timelines, no extensions for submissions will be granted, underscoring the urgency of compliance with all outlined requirements. This solicitation is part of the government's broader strategy to secure reliable surveying services for land easement and boundary work through an equitable and competitive bidding process.
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