6525--646-25-2-233-0228 | Water Phantom | NCO 4 Commodities 2 (VA-25-00042337)
ID: 36C24425Q0378Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Other Measuring and Controlling Device Manufacturing (334519)

PSC

IMAGING EQUIPMENT AND SUPPLIES: MEDICAL, DENTAL, VETERINARY (6525)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a4040b7bd35a4b2098b1f7e75a5212b8/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the procurement of a water phantom package intended for commissioning and quality assurance of Linear Accelerators (LINAC) at the Veterans Affairs Medical Center in Pittsburgh, Pennsylvania. The solicitation, identified as 36C24425Q0378, outlines specific requirements for the water phantom, including automated capabilities and compatibility with Varian TrueBeam® LINAC systems. This procurement is crucial for ensuring the quality and effectiveness of medical equipment used in patient care. Interested vendors must submit their quotations by February 28, 2025, at 16:00 EST, and are required to provide compliance certifications and a Letter of Authorization from the Original Equipment Manufacturer (OEM). For further inquiries, potential offerors can contact Nathan Lohr at nathan.lohr@va.gov or by phone at 412-628-3595.

    Point(s) of Contact
    Nathan LohrContract Specialist
    (412) 628-3595
    nathan.lohr@va.gov
    Files
    Title
    Posted
    36C24425Q0378_1.docx
    The presolicitation notice issued by the Department of Veterans Affairs (VA) outlines a forthcoming request for the procurement of a water phantom for the commissioning of a Varian TrueBeam® linear accelerator (LINAC) at the VA Pittsburgh Healthcare System. This notice is not a request for competitive offers but serves as a preliminary announcement, with the full solicitation expected to be posted on the Contract Opportunities website around February 21, 2025. The procurement is designated as a Total Small-Business Set-Aside, part of the NAICS code 334519, with a size standard of 600 employees. Interested vendors must monitor the site for updates, including any amendments to the solicitation, and submit questions in writing to the designated Contract Specialist, Nathan Lohr. The notice clarifies that there is no obligation for the government to award a contract or cover costs related to proposal preparation. Furthermore, potential offerors must be registered in the System for Award Management (SAM) before a contract can be awarded. This notice highlights the VA’s commitment to ensuring compliance with federal regulations while facilitating procurement opportunities for small businesses.
    36C24425Q0378.docx
    The document outlines a Request for Proposals (RFP) for the acquisition of a water phantom package and associated components required for the commissioning and quality assurance of Linear Accelerators (LINAC) at the Veterans Affairs Medical Center in Pittsburgh, PA. The solicitation, designated as 36C24425Q0378, is open to both unrestricted and small business entities, with a submission deadline of February 28, 2025, at 16:00 EST. Key evaluation metrics for the proposals include compliance with salient characteristics like automated self-leveling, scanning accuracy, and compatibility with Varian TrueBeam® LINACs. Suppliers must provide required compliance certificates and a Letter of Authorization from the OEM to avoid disqualification. Invoicing is mandated to follow electronic formats as per VA guidelines. The document also outlines pertinent clauses from the Federal Acquisition Regulation (FAR) that govern contract terms, including those associated with small business policies, warranty, delivery schedules, and invoicing procedures. Overall, this RFP reflects the government's commitment to ensuring quality and effective procurement practices within the healthcare sector while emphasizing compliance with established federal regulations.
    36C24425Q0378.pdf
    The document outlines a Request for Quotation (RFQ) from the Department of Veterans Affairs for the procurement of a water phantom package intended for LINAC commissioning and quality assurance. The RFQ specifies requirements for the product, including salient characteristics necessary for its performance, such as automated capabilities and compatibility with existing systems, particularly the Varian TrueBeam® LINAC. The submission deadline for quotations is set for February 28, 2025, at 16:00 EST, with late submissions generally not accepted. Offerors must provide essential documents, including compliance certifications and a Letter of Authorization from the product's Original Equipment Manufacturer (OEM). The evaluation of offers will focus on aspects such as product features, warranty, delivery timelines, and price, with adherence to federal acquisition regulations emphasized throughout. The solicitation incorporates provisions regarding the Buy American Act and requires that all vendors are registered in the System for Award Management (SAM). This procurement process illustrates the government's commitment to obtaining quality medical equipment while ensuring compliance with regulations and supporting small businesses.
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