The Department of Veterans Affairs (VA) is seeking potential sources for the EHRM Infrastructure Upgrades Construction project at the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) in Hines, Illinois. The project aims to enhance facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system, which includes upgrades to electrical systems, server rooms, telecommunication rooms, and fiber infrastructure. This initiative is critical for improving the VA's healthcare delivery capabilities and ensuring efficient data management. The estimated contract value ranges between $10 million and $20 million, with a competitive, firm-fixed-price contract expected to be advertised in mid-January 2026. Interested contractors must submit their capability statements by December 11, 2025, to the primary contact, Lucretia Maloney, at Lucretia.Maloney@va.gov.

36C77626Q0041.docx

The Department of Veterans Affairs (VA) is conducting market research for the EHRM Infrastructure Upgrades Construction project at the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) in Hines, IL. This Sources Sought Notice seeks potential sources for facility infrastructure upgrades to support the new Electronic Health Record Modernization (EHRM) system. The scope includes electrical, server room, telecommunication room, and fiber infrastructure upgrades. The project, estimated between $10M and $20M, will be a competitive, firm-fixed-price contract utilizing a design-bid-build approach. The VA plans to advertise the solicitation in mid-January 2026, with a project duration of 426 calendar days. Interested contractors are requested to submit capability statements by December 11, 2025, detailing their experience, bonding capacity, and interest in different procurement methods (FAR Part 14 or FAR Part 15). The NAICS code for this procurement is 236220. This notice is for information and planning purposes only, and does not constitute a solicitation or commitment by the Government.

SYNOPSIS:
INTRODUCTION:
In accordance with Federal Acquisition Regulation (FAR) 10.001, this Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA).
The Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is conducting a market survey and is seeking potential sources for the EHRM Infrastructure Upgrades Construction project at the Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) located in Hines, IL.
PROJECT DESCRIPTION:
The scope of this project includes facility infrastructure upgrade to support the new Electronic Health Record Modernization (EHRM) system in accordance with VA OEHRM Site Infrastructure Requirements (provided by VHA). Infrastructure improvements as part of this scope include, but are not limited to the following: Electrical Infrastructure Upgrades, Server Room upgrades, Telecommunication Room (TR) Upgrades, relocation of servers, Communications Infrastructure Upgrade and Upgrade fiber Infrastructure backbone to Telecommunications rooms and enclosures from the DEMARC room per the OIT standards.
PROCUREMENT INFORMATION:
The proposed project will be a competitive, firm-fixed-price contract utilizing the design-bid-build approach (Final Specifications and Drawings will be provided). The anticipated solicitation will be issued either as a Request For Proposal (RFP) in accordance with FAR Part 15, considering Technical and Price Factors or as an Invitation for Bid (IFB) in accordance with FAR Part 14, considering Price only. The results and analysis of the market research will finalize the determination of the procurement method. The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process.
This project is planned for advertising in mid - January 2026. In accordance with VAAR 836.204, the magnitude of construction is between $10,000,000.00 and $20,000,000.00. The North American Industry Classification System (NAICS) code 236220 (size standard $45.0 million) applies to this procurement. The duration of the project is currently estimated at 426 calendar days from the issuance of a Notice to Proceed. The services for this project will include providing all construction related services such as: providing labor, materials and equipment required to complete the project as per contract documents prepared by an independent Architect-Engineer firm.
CAPABILITY STATEMENT:
Respondents shall provide a general capabilities statement to include the following information:
Section 1: Provide a cover page with company name, System for Award Management (SAM) Unique Entity Identifier (UEI), company address, Point-of-Contact name, phone number and email.
Section 2: Provide company business size based on NAICS code 236220. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.).
Section 3: Provide a Statement of Interest in the project. As part of this statement, please indicate if your firm is more likely to submit a bid if it is competed as a FAR 14, Invitation for Bid, (Price Only) as opposed to a FAR 15 solicitation which includes technical factors other than price under a Request for Proposal. Would a FAR 15 procurement dissuade you from submitting a proposal?
Section 4: Provide the prime contractor s available bonding capacity in the form of a letter of intent from your bonding company with this submission. \*Please ensure that the individual bonding capacity is in line with the VAAR Magnitude of Construction listed above.
Section 5: Provide the type of work your company has performed in the past in support of the same or similar requirement. This section is IMPORTANT as it will help to determine the type of socio-economic set-aside, if any. Please provide the following in your response:
No more than three (3) contracts that your company has performed within the last seven (7) years that are of comparable size, complexity, and scope to this requirement. Include the project name, project owner and contact information as this person may be contacted for further information, project scope, project size (Example: square footage), building use (Example: Medical Facility, Office Building, etc.), project dollar value, start and completion dates.
Provide specific examples that relate aspects of previous projects to the proposed project. Describe specific technical skills and key personnel your company possess to perform the requirements described under description of work.
Describe your Self-Performed\*\* effort (as either a Prime or Subcontractor). Describe Self-Performed work in terms of dollar value and description. \*\*Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided.
Provide a response to each of the following items:
Discuss your specific experience with previous EHRM Infrastructure Upgrade construction projects? What was the dollar value and project title, and what was your role?
Describe in detail your company s experience in the following areas:
Installing data centers
Routing fiber optic and conduit installations
Phasing management - This includes your ability to use an existing system online while building what is being replaced, and transition to take down the old system and install the new system. This project twill requires a contractor to keep working data centers operational during construction.
Migrating existing Telecommunication Rooms (TR)
Upgrade computer room air conditioning (CRAC) and mechanical, electrical, and plumbing (MEP) for data centers
Describe your experience demonstrating an ability to manage multiple simultaneous construction crews.
Section 6: It is requested that interested contractors submit a response (electronic submission) of no more than nine (9) single sided pages, single-spaced, 12-point font minimum that addresses the above. Please note that hard copies will not be accepted. Responses must include the Sources Sought number and project title in the subject line of their e-mail response. Submissions (responses) shall be submitted via email to the primary and secondary points of contact listed below by December 11, 2025, at 2:00 PM ET.
The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business.
At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in Contract Opportunities at https://sam.gov/. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis.
Contracting Office Address:
VHA Program Contracting Activity Central (VHA-PCAC)
6100 Oak Tree Blvd. Suite 490
Independence, OH 44131
Primary Point of Contact:
Lucretia Maloney
Contract Specialist
Lucretia.Maloney@va.gov
Secondary Point of Contact:
Megan Dohm
Contracting Officer
Megan.Dohm@va.gov

Contract Specialist

Service-Disabled Veteran-Owned Small Business Set Aside

Buyer

NAICS

PSC

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