This Request for Quotation (RFP) (IHS1519369) is a combined synopsis/solicitation for commercial items, specifically for CRSU Generator Rental, open exclusively to small businesses. Quotes are due by December 20, 2025, at 1:00 p.m. PST, and must be submitted via email to dale.clark@ihs.gov. Key requirements include providing company information (Legal Business Name, UEI, POC, Tel, Email, Federal Tax ID), acknowledging a 90-day acceptance period, and identifying authorized negotiators. Award will be made using Simplified Acquisition Procedures. Mandatory SAM registration is required for eligibility. The NAICS Code is 238290. All quotes must be on an all-or-none basis and include UEI, CAGE Code, DUNS, Tax ID, FOB Point, Discount Terms, and Delivery Date. Questions must be submitted by December 12, 2025.

The document outlines invoicing instructions, period of performance, and contract clauses for the CRSU Generator Rental. Invoicing will be primarily electronic via www.ipp.gov. The period of performance will be determined at the time of award. The contract incorporates numerous clauses by reference from the Department of Health and Human Services Acquisition Regulation (HHSAR) and the Federal Acquisition Regulation (FAR). Key FAR clauses explicitly checked for inclusion cover reporting executive compensation, service contract reporting, protecting government interests when subcontracting with debarred contractors, small business set-asides, convict labor, child labor, equal opportunity, combating trafficking in persons, employment eligibility verification, encouraging policies to ban text messaging while driving, Buy American acts, and electronic funds transfer. The contract also includes full-text clauses for option to extend services and option to extend the term of the contract, allowing for potential extensions of up to 6 months and 5 years, respectively. Additional instructions reiterate the mandatory use of IPP for invoicing unless otherwise authorized.

The Colorado River Service Unit (CRSU) in Parker, AZ, serving nearly 13,000 tribal members, requires the rental of a 125 kVA (100 kW) emergency generator for its Peach Spring Clinic in Peach Springs, AZ. This generator is crucial for the Clinic’s Life Safety system and will be used during emergencies. The Statement of Work outlines minimum equipment specifications, including a Tier IV engine, a brushless alternator, and specific power capabilities. The contractor will be responsible for delivery, setup, ongoing maintenance, and eventual pickup of the generator. The rental period is for six months, with an option for an additional six months. The contractor must provide an itemized list of requested items, ensure all equipment is fully functional upon delivery, and supply manufacturer end-user manuals. Compliance with specific certifications and the provision of the last load bank testing results are also required.