Workshop 7-8 FEB, Columbus, OH (Venue, Lodging, Catering)
ID: W91364-25-Q-A005Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NU USPFO ACTIVITY OH ARNGCOLUMBUS, OH, 43235-2712, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7797bc181d104fcd81de60ac7c596e93/view
Timeline
  1. 1
    Posted Jan 16, 2025, 12:00 AM UTC
  2. 2
    Updated Jan 16, 2025, 12:00 AM UTC
  3. 3
    Due Jan 23, 2025, 5:00 PM UTC
Description

The Department of Defense, specifically the Department of the Army, is seeking proposals for a federal contract to host a Volunteer Workshop on February 7-8, 2025, in Columbus, Ohio. The procurement requires a venue that can accommodate various logistical needs, including two rooms for 75 individuals, a general session room for 250 attendees, three breakout rooms, and catering services for approximately 250 adults, along with necessary audio-visual equipment. This contract is significant as it promotes small business participation through a Total Small Business Set-Aside and ensures compliance with federal regulations. Interested parties should contact Claudia Tenaglia at claudia.j.tenaglia.civ@army.mil or Paul Robinson III at paul.s.robinson6.civ@army.mil for further details, and proposals must adhere to the requirements outlined in the attached solicitation documents.

Point(s) of Contact
Claudia Tenaglia
claudia.j.tenaglia.civ@army.mil
Paul Robinson III
paul.s.robinson6.civ@army.mil
Files
Title
Posted
Technical Acceptability Worksheet 7-8 FEB Workshop .xlsx
Jan 16, 2025, 10:06 PM UTC
The Technical Acceptability Worksheet is designed for offerors responding to a federal Request for Proposal (RFP). This document specifies the requirements for an event venue located within 30 miles of Columbus, Ohio. Key requirements include provision for various rooms and amenities: two rooms for 75 individuals, ample parking for approximately 225 vehicles, three lodging rooms compliant with per diem rates, a general session room for 250 attendees, and three breakout rooms. Additionally, it mandates catering for approximately 250 adults with refreshments and necessary audio-visual equipment. Offerors must provide relevant details, including venue names, addresses, and pricing, in designated sections, ensuring they meet all technical criteria outlined in the Performance Work Statement (PWS). The worksheet also requires affirmation of compliance with each requirement through a "Yes/No" format for technical acceptability and total pricing. The primary aim is to evaluate proposals against specific criteria to determine the most suitable offeror for the event's logistical needs.
W91364-25-Q-A005 Solicitaiton.pdf
Jan 16, 2025, 10:06 PM UTC
The document outlines the solicitation for a federal contract related to hosting a Volunteer Workshop scheduled for February 7-8, 2025. It includes details about the Services required, which encompass catering, venue, and lodging requests, classified under Product Service Code V231, with a firm fixed price. The contract's performance period aligns with the workshop dates, and specific clauses from the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) are referenced to guide compliance. Various clauses governing contract terms, payment procedures, and compliance with labor standards are incorporated. The contract also emphasizes limitations on subcontracting and the importance of the contractors' obligations regarding proper invoicing and financial management. Notably, there are stipulations for subcontracts, payment submissions through the Wide Area WorkFlow (WAWF), and reporting of socioeconomic statuses for participants, fostering engagement with small businesses and compliance with federal mandates. This solicitation highlights the federal government's intention to procure services for a specific event while ensuring adherence to regulatory standards and promoting small business participation.
Lifecycle
Title
Type
Workshop 7-8 FEB, Columbus, OH (Venue, Lodging, Catering)
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