Lawn Maintenance Services - Oceana Commissary
ID: HQC005-24-Q-0019Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE COMMISSARY AGENCY (DECA)DEFENSE COMMISSARY AGENCYFORT GREGG ADAMS, VA, 23801-1800, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

SBA Certified Economically Disadvantaged WOSB (EDWOSB) Program Sole Source (FAR 19.15) (EDWOSBSS)

Original Source

https://sam.gov/opp/5b418669826f4bc6a63f9017978dddfd/view
Timeline
    Description

    The Defense Commissary Agency (DeCA) is seeking proposals for lawn maintenance services at the Oceana Naval Air Station Commissary located in Virginia Beach, VA. The contract requires the selected contractor to provide comprehensive landscaping services, including mowing, edging, trimming, mulching, and fertilization, while ensuring minimal disruption to patrons and compliance with installation access requirements. This procurement is particularly significant as it supports the upkeep of military facilities, contributing to the overall maintenance and aesthetic of the Commissary grounds. Interested Economically Disadvantaged Women-Owned Small Businesses (EDWOSB) must submit their quotes by January 27, 2025, and can contact Vernon L. Mayfield at vernon.mayfield@deca.mil or Christina Ellison at christina.ellison@deca.mil for further information.

    Point(s) of Contact
    Vernon L Mayfield
    (804) 734-8000
    vernon.mayfield@deca.mil
    Christina Ellison
    (804) 734-8000
    christina.ellison@deca.mil
    Files
    Title
    Posted
    Attachment 1.xls
    The document is a price sheet pertaining to the lawn maintenance services RFP for the Oceana Naval Air Station in Virginia. Its primary purpose is to solicit quotes from contractors for a range of lawn maintenance activities over multiple periods from April 2025 to March 2030. The services required include routine lawn maintenance, mulching, pruning (excluding mature trees), and insect/disease control, all quantified for five years of service. Each line item allows for the filling in of prices, providing a total estimated cost for each service over the designated periods. Additionally, the document outlines guidelines for offerors, highlighting compliance with federal acquisition regulations (FAR). The structured layout allows contractors to present their bids clearly, ensuring transparency and facilitating the selection process. Overall, this document serves as a formal request for proposals to secure lawn maintenance services for military facilities, reflecting the government's commitment to maintaining its properties effectively.
    Attachment 2.docx
    The Oceana NAS Commissary Landscaping Maintenance contract outlines the contractor's responsibilities in maintaining various outdoor areas at the Commissary located at 1300 Oceana Blvd, Virginia Beach, VA. The contractor must provide all necessary personnel, tools, and materials for services, which include grass mowing, edging, trimming, pruning, mulching, weeding, and fertilization. Work schedules must be coordinated with the Facility Manager to minimize disruption to patrons. Contractors are responsible for debris disposal and are required to repair any damage caused during their services. They may use existing utilities on site, and are required to wear appropriate work attire for professionalism. Specific details on services include maintaining lawn health through proper mowing practices, defined bed maintenance, shrub pruning, and regular inspection for pest control, although actual pest control is not part of the contractor’s responsibilities. Invoicing must be submitted monthly through the Wide Area Workflow system, ensuring accountability and proper documentation for completed services. This document serves as a guideline for potential contractors bidding on the project, ensuring compliance with government standards and expectations for landscaping maintenance.
    Attachment 3.pdf
    The document outlines a Request for Proposal (RFP) for lawn maintenance services at Oceana Commissary, specifying requirements for contractors to provide various landscaping services. Key services include routine lawn maintenance, mulching (once annually), and biannual pruning and pest control, as defined in the accompanying statement of work (SOW). The contract is structured with a base period and options for up to four subsequent years, detailing the quantity of services required annually and the corresponding unit costs. All activities are to be conducted in compliance with the SOW, with service delivery specified as FOB Destination. The proposal emphasizes the importance of complete supervision and the provision of necessary personnel and materials, ensuring a comprehensive maintenance solution for the facility. This document illustrates the federal government's structured approach to acquiring contracted services through formal RFP processes aimed at maintaining public facilities.
    Oceana NAS VA Combined Synopsis Solicitation I.docx
    The Defense Commissary Agency (DeCA) has issued a combined synopsis and solicitation (HQC00524Q0019) for lawn maintenance services at Oceana NAS Commissary, Virginia Beach, VA. This request for quote (RFQ) is set aside for Economically Disadvantaged Women-Owned Small Businesses under NAICS Code 561730, with a small business size standard of $9.5 million. Contractors are expected to provide services including mowing, edging, pruning, mulching, fertilization, and weed control. The contract will be Firm-Fixed Price with a base year from April 1, 2025, to March 31, 2026, covering four option years. The contractor must comply with installation access requirements, including background checks and security passes. Evaluation of quotes will consider technical capability, past performance, and price, with emphasis on service quality and reliability. Submissions are due by January 27, 2025, and must include all required documents via email. The combined synopsis details various federal acquisition clauses and provisions that will govern the contract, ensuring adherence to established regulations and standards for government procurement.
    Lifecycle
    Title
    Type
    Lawn Maintenance Services - Oceana Commissary
    Currently viewing
    Combined Synopsis/Solicitation
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