Agency Conferencing Support Contract (PIKES - Programmatic and Institutional Knowledge Exchange Services)
ID: 80GSFC25R7013Type: Sources Sought
Overview

Buyer

NATIONAL AERONAUTICS AND SPACE ADMINISTRATIONNATIONAL AERONAUTICS AND SPACE ADMINISTRATIONNASA GODDARD SPACE FLIGHT CENTERGREENBELT, MD, 20771, USA

NAICS

Convention and Trade Show Organizers (561920)

Set Aside

8(a) Set-Aside (FAR 19.8) (8A)

Original Source

https://sam.gov/opp/8f2a56de9b64400c92862819c6599d54/view
Timeline
    Description

    The National Aeronautics and Space Administration (NASA) is seeking capability statements from SBA 8(a) certified firms for the Agency Conferencing Support Contract, aimed at providing logistical, coordination, and management services for various events hosted by NASA, including conferences, workshops, and symposia. The contractor will be responsible for comprehensive event management tasks, such as pre-planning, site selection, logistics support, and post-event activities, ensuring effective knowledge sharing and collaboration among a diverse group of participants, including international experts. Interested firms must submit a capability statement by January 15, 2025, to the primary contact, Sol Shin, at sol.shin@nasa.gov, as no solicitation currently exists. This opportunity emphasizes NASA's commitment to enhancing event success through structured support and compliance with federal guidelines.

    Point(s) of Contact
    Sol Shin
    sol.shin@nasa.gov
    Raymond Jones
    raymond.r.jones@nasa.gov
    Files
    Title
    Posted
    DRAFT SOW 2024.pdf
    The document outlines a Draft Statement of Work (SOW) for Agency Conferencing Support related to NASA events. It emphasizes the need for logistical, coordination, and management services to facilitate various events like conferences, workshops, and symposia, attended by a diverse range of experts from multiple sectors, including international participants. The SOW specifies comprehensive responsibilities for the contractor, including pre-planning, site selection, logistics support, travel arrangements, and post-event activities. Key personnel roles defined include a Senior Project Manager, responsible for overall contract management and event strategy, and a Senior Event Coordinator, tasked with managing event complexities and customer interactions. The document details necessary compliance with various NASA directives and guidelines, focusing on efficient, organized support to enhance event success. This SOW reflects NASA's strategic approach to ensuring well-coordinated conferences, promoting effective knowledge sharing, advancing scientific and technical collaborations, and fulfilling federal guidelines in event management. The ultimate goal is to provide a structured support framework for managing complex events while upholding compliance and enhancing collaboration.
    Similar Opportunities
    SMD Engagement Branch team strategic planning retreat and framework development.
    Active
    National Aeronautics And Space Administration
    NASA's National Aeronautics and Space Administration (NASA) is seeking a contractor to facilitate a strategic planning retreat and develop a framework for the SMD Engagement Branch team. The contractor will be responsible for facilitating an initial planning meeting scheduled for January 8-9, 2025, creating a formal agenda, and developing a strategic framework that outlines the branch's mission, goals, and objectives, as well as identifying strategic and budget priorities for fiscal year 2025. This procurement is crucial for ensuring effective strategic planning and organizational alignment within NASA, with the work to be conducted at NASA Headquarters in Washington, DC, from January 2, 2025, to December 2, 2025. Interested organizations must submit their capabilities and qualifications to Cody Guidry at cody.d.guidry@nasa.gov by 3:00 p.m. Central Standard Time on December 26, 2024, to be considered for this sole source contract.
    NASA OSBP Learning Series: Partnering with NASA: Doing Business with NASA Space Centers
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is hosting a webinar titled "Partnering with NASA: Doing Business with NASA Space Centers," aimed at small businesses interested in engaging with NASA's various space centers across the United States. This online session will provide insights into the unique capabilities of each center, procurement procedures, and strategies for forming partnerships, thereby fostering innovation and growth within the aerospace industry. Participants will learn how to access contracting opportunities and leverage NASA's resources, with a focus on specific NAICS codes relevant to the aerospace sector. Interested individuals can register for the webinar by contacting the NASA Office of Small Business Programs at smallbusiness@nasa.gov or by phone at 202-358-2088. Log-in information will be provided upon registration, and reminders will be sent prior to the event.
    NASA OSBP Learning Series: Unlocking Opportunities: Doing Business with NASA Science and Agency Resource Centers
    Active
    National Aeronautics And Space Administration
    NASA's Office of Small Business Programs is hosting a webinar titled "Unlocking Opportunities: Doing Business with NASA Science and Agency Resource Centers," aimed at guiding small businesses in engaging with NASA's various centers for collaboration and contracting opportunities. The session will cover essential topics such as navigating the unique requirements of these centers, aligning business capabilities with NASA's needs, and establishing partnerships that support NASA's missions. This opportunity is particularly relevant for small businesses within specific NAICS codes related to research and development, engineering services, and manufacturing. Interested participants can register to receive log-in information and further details by contacting the NASA Office of Small Business Programs at smallbusiness@nasa.gov or by phone at 202-358-2088.
    NASA OSBP Learning Series: Marketing to NASA: Strategies for Small Business Success
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is hosting a webinar titled "Marketing to NASA: Strategies for Small Business Success," aimed at equipping small business owners with effective marketing strategies to engage with the agency. Participants will learn about NASA's procurement process, how to identify key decision-makers, and the importance of aligning marketing efforts with NASA's mission goals, thereby enhancing their chances of securing contracts. This opportunity is particularly relevant for small businesses in specific NAICS codes related to research, engineering, and manufacturing sectors. Interested individuals can register for the online session by contacting the NASA Office of Small Business Programs at smallbusiness@nasa.gov, with further details to be provided upon registration.
    Conference Support and Public Affairs Support Services
    Active
    Commerce, Department Of
    The Department of Commerce, specifically the National Institute of Standards and Technology (NIST), is seeking qualified vendors to provide conference support and public affairs support services through a Sources Sought Notice. The procurement aims to establish one or more indefinite delivery/indefinite quantity (IDIQ) contracts for strategic communication consulting, public and media outreach, and event planning and management, which are essential for facilitating scientific and technical conferences that align with NIST's mission. These services will support various NIST programs and laboratories, ensuring effective planning and execution of conferences, meetings, and workshops across multiple locations, including Gaithersburg, MD, Boulder, CO, and Charleston, SC. Interested parties must submit their responses, demonstrating their capabilities, by December 31, 2024, at 3:30 PM Eastern Time, to Carol A. Wood at carol.wood@nist.gov.
    NASA OSBP Learning Series: Small Business Certifications: Unlocking Your Potential with NASA
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is hosting a webinar titled "Small Business Certifications: Unlocking Your Potential with NASA," aimed at educating small businesses on various certifications that can enhance their opportunities within NASA's contracting framework. Participants will gain insights into certifications such as SBA 8(a), Women-Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and Historically Underutilized Business Zone (HUBZone), including their advantages, eligibility criteria, and application processes. This initiative is crucial for small businesses looking to access subcontracting opportunities, sole-source contracts, and set-aside programs in the aerospace sector. Interested individuals can register for the online class by contacting the NASA Office of Small Business Programs at smallbusiness@nasa.gov, with additional details and log-in information provided upon registration.
    Provide planning, experiment kit preparations and implementation support for the NASA GSFC Wallops Flight Facility (WFF) student launch opportunity RockOnRockSat for undergraduate students including workshops, launch preparations and analysis of data.
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is seeking to procure planning, experiment kit preparations, and implementation support for the Wallops Flight Facility (WFF) student launch opportunity RockOnRockSat, aimed at undergraduate students. The procurement includes conducting workshops, launch preparations, and data analysis, with a focus on enhancing student experiences in STEM through practical launch opportunities. The selected contractor, LWP Technologies, will be responsible for revising flight codes, providing onsite technical assistance, and conducting a Minority Serving Institution (MSI) Faculty workshop for STEM educators, with work primarily based in Aurora, Colorado, and travel to WFF as needed. Interested organizations must submit their capabilities and qualifications by 3:00 p.m. Central Standard Time on December 24, 2024, to Kacey Hickman at kacey.l.hickman@nasa.gov.
    Xiphos Q8RF Board
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is seeking proposals for the procurement of the Xiphos Q8RF Board through a Combined Synopsis/Solicitation notice. This opportunity emphasizes the need for compliant proposals from small businesses, focusing on the provision of commercial products or services that align with federal contracting regulations. The procurement is critical for supporting NASA's IT and telecommunications needs, ensuring efficient operations and adherence to legal standards. Interested offerors must submit their quotes by December 26, 2024, and ensure they are registered in the System for Award Management (SAM). For further inquiries, potential bidders can contact Sara Jusino-Terry at sara.a.jusino-terry@nasa.gov.
    Safety and Mission Assurance Services (SMAS) II
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is seeking proposals for the Safety and Mission Assurance Services II (SMAS II) contract, aimed at providing a wide range of safety and mission assurance services across various NASA facilities, including the Marshall Space Flight Center (MSFC), Kennedy Space Center (KSC), Michoud Assembly Facility (MAF), and Stennis Space Center (SSC). The contract will encompass disciplines such as System Safety, Reliability and Maintainability, Software Assurance, and Quality Engineering, among others, to enhance operational safety and effectiveness in NASA's projects. This competitive acquisition is set aside for small businesses and will result in a single-award indefinite-delivery, indefinite-quantity (IDIQ) contract with a performance period of eight years, with proposals due by January 13, 2025. Interested parties should direct inquiries to Maranda McCord at maranda.b.mccord@nasa.gov, and are encouraged to monitor sam.gov for any amendments or updates to the solicitation.
    NASA OSBP Learning Series: Exploring Contracting and Subcontracting Opportunities with NASA
    Active
    National Aeronautics And Space Administration
    The National Aeronautics and Space Administration (NASA) is hosting a webinar titled "NASA OSBP Learning Series: Exploring Contracting and Subcontracting Opportunities with NASA," aimed at small businesses interested in collaborating with the agency. This session will provide participants with essential insights into navigating NASA's procurement landscape, including identifying subcontracting opportunities, understanding contract requirements, and fostering relationships with prime contractors and NASA program offices. The webinar is particularly relevant for businesses within specific NAICS codes related to research, engineering services, and manufacturing, and will be conducted online, with log-in details provided upon registration. Interested parties can reach out to the NASA Office of Small Business Programs at smallbusiness@nasa.gov for further information.