Letterkenny Munitions Center, Off-site repairs to Rhode & Schwarz, Fluke, PXIE -5172, Tektronix oscilloscope,
ID: W911N225Q0018Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK LAD CONTR OFFCHAMBERSBURG, PA, 17201-4150, USA

NAICS

Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals (334515)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/dfb06b273d9b4f219cb984f46e84f8f0/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is soliciting proposals for off-site repairs to various oscilloscope equipment, including models from Rhode & Schwarz, Fluke, and Tektronix, at the Letterkenny Munitions Center in Chambersburg, Pennsylvania. The procurement aims to provide calibration and repair services under a Firm-Fixed-Price (FFP) and Time-and-Materials (T&M) contract structure, ensuring that all repairs meet stringent performance standards and include comprehensive warranty provisions. This opportunity is critical for maintaining the operational efficiency of advanced technical equipment essential for military operations. Interested offerors must submit their proposals by April 18, 2025, with an amendment extending the deadline to July 22, 2025, and are encouraged to contact David T. Serotkin at david.t.serotkin.civ@army.mil or 717-267-5372 for further information.

    Point(s) of Contact
    David T. Serotkin
    (717) 267-5372
    david.t.serotkin.civ@army.mil
    Files
    Title
    Posted
    ACWS TRANSITION - OFFERORS.pdf
    The document outlines the ongoing transition to the Army Contract Writing System (ACWS), which aims to modernize solicitation and contract writing processes for the Army Contracting Enterprise globally. During this transition, offerors are informed that the contracting office may utilize various contract writing systems, leading to potential discrepancies in offer submission instructions and document formats. Offerors must carefully review all documents for changes and report any issues affecting eligibility or contract performance to the Contracting Officer. The government emphasizes that no substantive changes to solicitation or award terms will occur without explicit prior notice, and any errors will be rectified through bilateral modifications at no cost. In cases of network issues or system errors, alternative mechanisms may be employed to ensure timely award and execution of contracts, maintaining compliance with the original solicitation terms. The document serves as a guide for offerors to navigate the changes and uphold their contractual agreements during this transition phase, reinforcing the Army's commitment to transparency and accuracy in contract management.
    APPENDIX A PRICING.xlsx
    The government file pertains to a Request for Proposals (RFP) for the repair, calibration, and warranty services of various oscilloscope equipment from multiple manufacturers, including Tektronix and Fluke. The document outlines the Performance Work Statement (PWS), specifying the types and quantities of equipment, as well as the required warranty conditions. A comprehensive pricing structure is expected, consolidating costs for repairs, calibrations, and warranties into a single total price. Notably, a 12-month warranty or the highest industry standard warranty is mandated for all involved parts and labor. The equipment listed includes several models of Digital Phosphor Oscilloscopes and handheld scope meters, illustrating the scope of the services requested. The structured request emphasizes the importance of longevity and reliability in the maintenance of advanced technical equipment critical for operational efficiency. The RFP's focus is on ensuring thorough service support with robust warranties to facilitate effective equipment management over time.
    PWS MFOM Oscope Services.pdf
    Solicitation Amendment W911N225Q0018.pdf
    This document is an amendment to a solicitation for a government contract issued by the Letterkenny Contracting Office. The amendment shifts the classification from a 100% Small Business Set-Aside to Full and Open Competition, updates the NAICS code, and extends the closing date for proposals to July 22, 2025. Additionally, it modifies the Period of Performance and removes a specific FAR clause related to small businesses. The amendment outlines changes to delivery schedules for several line items in the solicitation, changing key dates for delivery performance and adjusting required documentation related to the contractor's capabilities. The evaluation process is clarified, stating that proposals will be assessed based on the Lowest Price, Technically Acceptable standard, where offerors must demonstrate technical ability through detailed capability statements. The need for certification under ISO/TEC standards for performance is emphasized. It also highlights requirements for electronic invoicing through the Wide Area Workflow system. Overall, the amendment underscores the government's commitment to competitive practices while ensuring clarity in expectations for potential contractors in compliance with federal procurement regulations.
    Solicitation Notes W911N225Q0018 REV 1.pdf
    This document outlines essential guidelines for Offerors participating in federal contract awards, emphasizing the requirements of the System for Award Management (SAM). Registration in SAM is mandatory for eligibility, including recent notarized letter submissions for new registrations and renewals. Offerors must complete electronic annual representations and certifications in SAM, and questions must be directed to the Contracting Officer, Thomas C. Hall, within a specified time frame. The government intends to make award decisions without discussions, urging Offerors to submit competitive initial offers. Proposals must adhere to amendment submissions, payment procedures through Electronic Funds Transfer, and be valid for 60 calendar days. It is crucial that proposals are signed by an authorized representative and marked as proprietary if necessary. Additionally, a Wage Determination is referenced for adherence to wage standards. This document serves as a clear notification of the procurement process and compliance requirements to enhance transparency and efficiency in government contracting.
    Solicitation W911N225Q0018.pdf
    The document is a Request for Proposals (RFP) issued by the U.S. government for calibration and off-site repair services at the Letterkenny Army Depot, focusing on equipment listed in the Performance Work Statement. The offer due date is April 18, 2025, and the acquisition is set aside for small businesses, specifically those that are service-disabled veteran-owned. The RFP includes instructions for submission, evaluation criteria, and clauses related to telecommunications and associated service prohibitions. The major components include two Contract Line Item Numbers (CLINs): one for repair services provided under a Firm-Fixed-Price (FFP) arrangement, and another for parts and materials under a Time-and-Materials (T&M) contract, which will be billed as actuals. The document also stipulates inspection and acceptance procedures, delivery information, and additional clauses the contractor must adhere to. All submissions must include specific representations and certifications regarding compliance, including those related to telecommunications equipment, ensuring adherence to FAR regulations. The evaluation will be based on technical acceptability, capability statements, and pricing, with a preference for the lowest-priced, technically acceptable offer. The structured format of the RFP highlights compliance requirements, essential services, and expected performance standards from potential contractors.
    SYNOPSIS -MFOM Oscope Service SIGNED.pdf
    The Letterkenny Army Depot plans to issue a Hybrid Firm Fixed Price (FFP) Contract with Time & Material (T&M) components for off-site repair services on Oscilloscope Units at the Letterkenny Munitions Center (LEMC). The contract includes a one-year base period and two option years, with a focus on small business participation. The relevant NAICS code is 334515, related to Instrument Manufacturing for Measuring and Testing Electricity, with a size standard of 750 employees. The solicitation number W911N2-25-Q-0018 is expected to be released around April 2, 2025, closing around April 19, 2025. Interested parties can download the solicitation from the System for Award Management (SAM) website. Registration in the SAM Database is required to be eligible for a government contract. Inquiries can be directed to David Serotkin via email. This notice serves informational purposes and does not obligate the government to award a contract.
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