ISBEE Set-Aside: Brand Name Dell PowerEdge Extended Warranty Coverage (Base + 4)

This government file outlines a contract for Dell PowerEdge Extended Warranty Coverage, including a base period (12/15/2025-12/14/2026) and four one-year option periods extending through 12/14/2030. The core requirement is an Annual Inventory Reconciliation (AIR) to ensure the contractor's maintenance log accurately reflects the government's in-service Dell servers. The contractor must compare their log with the Government's Bill of Materials (BoM) and actual server environments in IHS HQ Data Centers in Albuquerque, NM, and Rockville, MD. Discrepancies, such as Found-Not-Listed, Listed-Not-Found, or Record Mismatch, must be classified, and a disposition proposed with supporting evidence. The contractor's log must be updated within 30 days of the option period exercise, following government acceptance of the AIR.

Amendment 00001 to RFQ 75H70426Q00003 addresses vendor questions regarding the Annual Inventory Reconciliation (AIR) for the Indian Health Service (IHS). Key clarifications include that no onsite or logical system verification is required for AIR; instead, updated warranty coverage dates should be reflected on the Dell support site within 15 calendar days. There is no requirement for IHS to perform a network scan or for the contractor to update IHS's internal inventory system. For warranty-ineligible servers, IHS requests reinstatement and extended coverage. The AIR report is recommended to be in Excel format. This amendment also includes an updated Annual Inventory Reconciliation (AIR) in Attachment 2-Schedule of Supplies.

The RFQ 75H70426Q00003 seeks proposals for Dell PowerEdge Extended Warranty Coverage, outlining federal acquisition regulations and specific instructions for offerors. Key provisions include certifications regarding federal transactions, confidentiality agreements, and compliance with the System for Award Management. Offers will be evaluated based on the

RFQ 75H70426Q00003 outlines the federal and HHSAR clauses for a Dell PowerEdge Extended Warranty Coverage contract. Key federal regulations incorporated by reference cover contractor employee whistleblower rights, prohibition on certain confidentiality agreements, System for Award Management maintenance, small business set-asides, labor standards (convict, child, veteran, disability), combating human trafficking, privacy training, and policies against text messaging while driving. It also includes clauses for electronic payments, accelerated payments to small business subcontractors, protest procedures, and security for information systems. The HHSAR clauses address Privacy Act, Confidential Information, Indian Preference, and Publications and Publicity. Full-text clauses specify a government option to extend the contract up to five years, mandatory electronic submission of payment requests via the IPP system, and adherence to Section 508 accessibility standards for Information and Communication Technology (ICT). Additionally, the contract mandates compliance with IPv6 standards for all new IT systems, requiring interoperability with IPv4 and IPv6, vendor support, and free upgrades for non-compliance. Contractors must also implement anti-virus procedures to prevent malicious code in all delivered software and serviced equipment.

The U.S. Department of Health and Human Services, Indian Health Service (IHS), Division of Acquisition Policy (DAP), has issued a brand name justification for Dell PowerEdge Server Warranty Maintenance. This justification, made under the Revolutionary FAR Overhaul (RFO) 12.102, states that only Dell is a reasonably available source for this service. The IHS Headquarters data centers rely on Dell PowerEdge hardware and software to host critical virtual machines supporting management and administrative staff, which in turn supports patient care. Maintaining Dell's OEM support is crucial for efficient technical issue resolution, access to software/patches, and direct engineering support to minimize downtime. The IHS has standardized on Dell for its critical infrastructure, including support for Enterprise services like RPMS and the National Data Warehouse. Switching platforms would result in significant development and loss of service capability. The required renewal and maintenance support are exclusively available from Dell, the Original Software Manufacturer, and no other product can be substituted. Market research, including that focused on the Buy Indian Act, was conducted by the Contracting Officer.

This confidential Dell Computer Corporation document details extended service information for various Dell PowerEdge servers. The file lists equipment by Service Tag #, Model (primarily POWEREDGE FC630,STEELJAWSIPE and POWEREDGE FX2,STOMP, with a few POWEREDGE R330,RATCHET PE, POWEREDGE R430,SIDESWIPE,PE, POWEREDGE R440,ICE PE, and R730,SANDSTORM PE models), Service Contract Type (ND+PS+KYHD), Ship Date, and Service Contract Expiration (ND+PSS+KYHD). The majority of the equipment was shipped in October 2017, with some earlier shipments in 2015, 2016, 2017, and one in 2019. The document appears to be an internal record or a component of a larger request for proposal (RFP) or grant application, outlining the warranty or service agreement status of Dell equipment for a government entity.

The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a self-certification document for offerors responding to solicitations, sources sought, or RFIs. It requires businesses to certify their status as an "Indian Economic Enterprise" (IEE) as defined by HHSAR 326.601, affirming they meet this definition at the time of offer, contract award, and throughout the contract performance. Offerors must immediately notify the Contracting Officer if their eligibility changes. Documentation of eligibility may be required, and successful offerors must also be registered with the System of Award Management (SAM). The form warns against providing false information, citing penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims. The representation section requires the offeror to indicate whether they meet the IEE definition with "Indian Ownership" under the Buy Indian Act, and includes fields for the 51% owner's name, certifying signature, tribal entity, business name, and DUNS number.

RFQ 75H70426Q00003 is a solicitation for Brand Name Dell PowerEdge Extended Warranty Coverage for the Indian Health Service (IHS) Office of Information Technology (OIT). This 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) falls under NAICS code 541519. The fixed-price purchase order will cover a base period from December 15, 2025, to December 14, 2026, plus four twelve-month option periods extending through December 14, 2030. Quoted unit pricing must be all-inclusive. Questions are due by November 24, 2025, at 10 AM EST, and quotes by December 1, 2025, at 10 AM EST, to Javier.Medina-Velazquez@ihs.gov. Applicable regulations include FAR and HHSAR Provisions and Clauses.

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