The USDA Forest Service is issuing Solicitation Number 12444026Q0009, a Request for Quote (RFQ), for a five-year lease of four 2020 model or newer 53-foot Dry Van Trailers. These trailers are for the Southern Area Incident Support Cache in London, KY, and will be used to pre-position emergency response supplies for various incidents like wildfires, floods, and hurricanes. The solicitation is unrestricted, with a NAICS code of 532490 and a small business size standard of $40 million. Offers are due by January 15, 2026, at 1400 ES. Delivery of the trailers is required within 15 days after award, no later than February 27, 2026. The contract is administered by USDA-FS CSA EAST 2 in Atlanta, GA. Marian Feist is the point of contact for information.

The document outlines the use of the Independent Government Estimate (IGE) form for various procurement scenarios, including stand-alone requirements, those with options, indefinite delivery/indefinite quantity (IDIQ) contracts, and task orders. The IGE serves as an independent assessment of procurement value, aiding in determining appropriate thresholds and evaluating contractor offers for price reasonableness. It must be detailed, similar to a Schedule of Items, and include underlying assumptions. An example is provided for a firm-fixed-price contract for 53-foot dry van trailers, including monthly mileage rates and maintenance, across a base year and four option years, illustrating the application of the IGE for recurring needs.

The USDA Forest Service is seeking a five-year lease for four 2020 model or newer 53-foot Dry Van Trailers for its Southern Area Incident Support Cache in London, Kentucky. These trailers will be used to pre-position emergency response supplies for various incidents like wildfires, floods, and hurricanes across 13 Southern States and Puerto Rico. The contractor must provide trailers in excellent condition, meeting specific technical requirements including dimensions, cargo capacity, interior lighting, and USDOT compliance. The lease agreement requires the contractor to perform all monthly and annual inspections, maintenance, and provide replacement trailers within 48 hours if an awarded trailer becomes inoperable. Deliverables include the delivery of trailers within 10 days of the Notice to Proceed and submission of inspection reports. The government will provide trucks for relocation and security locks.