Auto Parts IDIQ
ID: W50S99-25-Q-1001Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N1 USPFO ACTIVITY TNANG 164MEMPHIS, TN, 38118-7101, USA

NAICS

Automotive Parts and Accessories Retailers (441330)

PSC

MISCELLANEOUS VEHICULAR COMPONENTS (2590)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/79084987bb9f43fe96e1f59ee4d3641d/view
Timeline
    Description

    The Department of Defense, specifically the 164th Airlift Wing in Memphis, Tennessee, is seeking quotes for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to supply vehicle parts, supplies, and chemicals. The procurement aims to ensure a reliable source of maintenance parts that meet OEM specifications for a diverse fleet, which includes various vehicles such as trucks, emergency vehicles, and specialized equipment, essential for operational readiness and public service. Interested small businesses must submit their quotes by February 14, 2025, and ensure registration in the System for Award Management (SAM); inquiries can be directed to Stacy Pollet at stacy.pollet@us.af.mil or by phone at 901-291-7108. The contract period will span from May 1, 2025, to April 30, 2030, with a focus on competitive pricing and compliance with federal regulations.

    Point(s) of Contact
    Stacy Pollet
    (901) 291-7108
    stacy.pollet@us.af.mil
    Files
    Title
    Posted
    Combined Synposis_Auto Parts IDIQ.pdf
    The 164th Airlift Wing is seeking quotes for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to supply vehicle parts, supplies, and chemicals. The solicitation, numbered W50S99-25-Q-1001, is issued as a Request for Quotes (RFQ), with an emphasis on small business participation. The contract period spans from May 1, 2025, to April 30, 2030, comprising a base year and four options. Offerors must provide a complete product and price list for miscellaneous automotive parts, and evaluative criteria will focus solely on price. Award decisions may consider multiple vendors if it is beneficial for the Air National Guard. Key requirements include submission of quotes by February 14, 2025, adherence to FAR regulations, and registration in the System for Award Management (SAM). The contract requires compliance with various federal clauses related to labor standards, small business practices, and subcontracting limitations. Overall, this solicitation aims to secure a reliable source for auto parts to support the operational needs of the 164th Airlift Wing in Memphis, TN.
    Information_Request_Form.docx
    The Sources Sought Information Request Form pertains to the requirement for auto parts under NAICS Code 441310, with a small business size standard of 500 employees. Interested companies must fill out the form, confirming registration in the System for Award Management (SAM) with the relevant NAICS code and socio-economic status, such as small business, 8(a) program participant, or woman-owned business. Firms are requested to provide their company name, address, DUNS number, and indicate their interest in bidding as a prime contractor. Furthermore, they should attach three references detailing similar work completed. The form emphasizes the necessity of complete and correct information to avoid disqualification from consideration for the project. This document is part of the federal procurement process aimed at sourcing capable businesses to fulfill government needs for auto parts. It focuses on ensuring that interested firms comply with registration and qualifications criteria while soliciting relevant experience in the auto parts sector.
    SOW_Auto Parts IDIQ.pdf
    The Statement of Work (SOW) outlines requirements for a contractor to supply maintenance parts and supplies for vehicle maintenance at the 164th Vehicle Management Flight, with an Indefinite Delivery Indefinite Quantity (IDIQ) contract valid for a base year and four option years. The contractor must ensure timely and cost-effective delivery of parts that meet OEM specifications, deliver orders within 24 hours (barring special requests), and provide documentation with each order. Key tasks include local sourcing of parts, providing an annual catalog to the government, and maintaining prices below commercial market value. The contractor must adhere to extensive security measures for personnel accessing government facilities and must follow strict regulations regarding material handling and documentation, ensuring a 99% accuracy in records. Additionally, the contractor is responsible for responding to warranty issues promptly and is barred from performing work on recognized US holidays. The SOW emphasizes both performance accountability and compliance with government policies and regulations, reflecting the structured governance in federal contracts aimed at efficiency and security in public service operations.
    Vehicle and Chemical List.pdf
    The government file outlines the inventory of a diverse vehicle fleet, detailing the specifications and quantities of various vehicles used for operational purposes. Key categories include deicers, tow tractors, trucks of different sizes, emergency vehicles, construction equipment, and specialized trucks such as fire rescue and maintenance vehicles. The document lists models by year, manufacturer, and operational quantities, indicating a mix of vehicles from brands like Ford, Chevrolet, and International, among others. Additionally, it includes chemical listings relevant for vehicle maintenance and operation, such as engine oils, hydraulic fluids, and refrigerants. This comprehensive inventory serves as a crucial component for government requests for proposals (RFPs) and grants, ensuring efficient resource management and procurement strategies for state and local entities. The structured approach reflects the agency's commitment to maintaining a functional and safe vehicle fleet necessary for public services and emergencies.
    Lifecycle
    Title
    Type
    Auto Parts IDIQ
    Currently viewing
    Combined Synopsis/Solicitation
    AUTO PARTS
    Sources Sought
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