Q702--Medical Gas Inspection and Certification
ID: 36C24126Q0061Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Medical Laboratories (621511)

PSC

TECHNICAL MEDICAL SUPPORT (Q702)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/53bbb9d5e0d2418790915909a60c21ff/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotes for Medical Gas Inspection and Certification services at the White River Junction VA Medical Center in Vermont. The procurement aims to ensure compliance with NFPA 99 (2024 edition) and Joint Commission standards through comprehensive inspections, testing, and verification of medical gas systems, including sources, alarm panels, and outlets/inlets. These services are critical for maintaining the safety and operational integrity of medical gas systems, which are essential for patient care. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their quotes by November 18, 2025, at 5:00 PM EST, and can direct inquiries to Contract Specialist Kenya R. Mitchell at Kenya.Mitchell1@va.gov or by phone at 860-666-6951.

    Point(s) of Contact
    Kenya R MitchellContract Specialist
    (860) 666-6951
    Kenya.Mitchell1@va.gov
    Files
    Title
    Posted
    36C24126Q0061 0001.docx
    This document outlines a combined synopsis/solicitation for Medical Gas Inspection and Certification services for the Department of Veterans Affairs, specifically the White River Junction VAMC. The solicitation, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), is an RFQ for a base year with four option years (2026-2030). Services include comprehensive medical gas inspections, leak checks, and particulate/dewpoint analysis in compliance with NFPA 99 (2024 edition) and Joint Commission standards. The contractor must provide a report of discrepancies and a repair plan. All work requires certified ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers, with ASSE 6010 Installers and 6040 Maintenance Personnel for any optional repairs. Quotes will be evaluated based on price, technical capability, past performance, and certification, with award going to the technically acceptable offer with the lowest price. The response deadline is November 18, 2025, at 5:00 PM Eastern Time.
    36C24126Q0061.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for Medical Gas Inspection and Certification services at the White River Junction VAMC in Vermont. This request for quotation (RFQ) is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and covers a base year with four option years (2026-2030). The required services include comprehensive medical gas inspections, testing, and verification in compliance with NFPA 99 (2024 edition) and Joint Commission standards. Inspections will cover medical gas sources, alarm panels, zone valve boxes, outlets/inlets, and booms, with additional services like oxygen particulate and medical air dewpoint analysis. All work must be performed by ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers, with optional repairs by ASSE 6010 Installers and ASSE 6040 Maintenance Personnel. Quotes will be evaluated based on price, technical capability, past performance, and certification, with award going to the technically acceptable offer with the lowest evaluated price. Submissions are due by November 14, 2025, at 5:00 PM EST, and questions must be submitted in writing by November 10, 2025.
    Attachment 1.pdf
    BeaconMedaes conducted the 2024 Medical Gas Testing and Evaluation for the White River Junction VA Medical Center, with testing completed on January 7, 2025. The inspection report, designed using the NFPA 99, 2012 edition code, aimed to assess system functionality, suggest improvements, and ensure patient/employee safety. The methodology involved inventorying, leak checking, and testing various medical gas components such as sources, master and area alarm panels, zone valve boxes, and outlets/inlets. The report categorizes findings into maintenance deficiencies, compliance deficiencies, and general comments. Key deficiencies included master alarm adjustments, leaking oxygen outlets, unlabelled medical air outlets, and non-compliant alarm panels. The report also highlights newer healthcare facility code recommendations for future upgrades. Overall, 96% of outlets/inlets were tested across the Birches, Granite, and Mountains Buildings, with detailed results provided for master alarm, oxygen particulate, and medical air moisture testing.
    Attachment 2.pdf
    This government file details medical gas zone inspection and performance verification at the White River VA Medical Center, across various inpatient wards (Floors 1 and G). The inspections, conducted between April 2024 and January 2025, cover critical control valves, station outlets/inlets, and area alarms. All inspected components, including oxygen, medical air, and vacuum systems, consistently met NFPA 99 standards for static pressure, flow, dynamic pressure, and assay levels. The report includes detailed findings for numerous rooms, confirming proper functionality and compliance, and notes that outlets were checked for static pressure, performance, and concentration levels. Manufacturers like Beacon Medaes are noted for their equipment. This document ensures the safety and operational integrity of medical gas systems within the facility.
    Questions and Answers.pdf
    The government file 36C24126Q0061, concerning Medical Gas Inspection and Certification for WRJ, addresses key questions and provides essential information for potential contractors. The document details the scope of work, including the requirement for 100% annual testing of outlets, cross-connection verification, and purity testing in accordance with NFPA 99 standards. It provides an inventory of medical gas system components across three buildings (1, 31, and 39), specifying the number of area alarms, zone valves, and outlets/inlets for each. Additionally, it identifies Beacon Madaes as the manufacturer for the newly renovated area in Building 31, 1st floor, with the model/type Total Alert Infinity. The file also references Attachment 1, which includes previous inspection reports to aid in equipment verification. This information is crucial for bidders to accurately assess the time required on-site and understand the technical specifications for the medical gas system inspection and certification project.
    Lifecycle
    Title
    Type
    H365--Medical Gas Inspection and Certification
    Currently viewing
    Combined Synopsis/Solicitation
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