DoDEA Student Activity Funds Accounting Solution
ID: HE1254-25-R-SAFType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF DEFENSE EDUCATION ACTIVITY (DODEA)DOD EDUCATION ACTIVITYALEXANDRIA, VA, 22350-1400, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

IT AND TELECOM - APPLICATION DEVELOPMENT SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A20)

Original Source

https://sam.gov/opp/26bf47c53863426a8909645d1c9b1403/view
Timeline
    Description

    The Department of Defense Education Activity (DoDEA) is seeking vendors capable of providing a cloud-based Student Activity Funds (SAF) accounting solution for its 161 schools, which serve over 67,000 dependents of military and civilian personnel. The solution must be user-friendly, support multiple users, and generate essential financial reports, including reconciliation and audit functionalities, while accommodating transactions in both U.S. and foreign currencies. This initiative is crucial for efficiently managing student funds to enhance educational experiences and extracurricular activities in a secure manner. Interested vendors must submit their capability statements, including pricing summaries, by 16:00 Eastern Standard Time on January 9, 2025, to the designated contacts, Colleen C. Pritchard and Adwoa Essel-Akoli, via email.

    Point(s) of Contact
    Colleen C. Pritchard
    +49 162 2342066
    colleen.pritchard@dodea.edu
    Files
    Title
    Posted
    HE1254-25-R-SAF.docx
    The Department of Defense Education Activity (DoDEA) is seeking market research through a Request for Information (RFI) to identify vendors capable of providing a cloud-based Student Activity Funds (SAF) accounting solution for its 161 schools, servicing over 67,000 students of military and civilian personnel. The solution must facilitate user-friendly access for multiple users and generate essential financial reports. Key requirements include the ability to handle diverse currency transactions, provide audit functionalities, and offer continuous technical support across multiple time zones. Vendors are invited to submit proposals detailing their capabilities, with an emphasis on integrating with DoDEA’s existing systems and providing robust training and support. The RFI highlights a period of performance starting on August 1, 2025, along with a request for pricing summaries and compliance with government standards, including registration in the System for Award Management (SAM). This initiative underscores DoDEA's commitment to efficiently managing student funds to enhance educational experiences and extracurricular activities in a secure and proficient manner.
    RFI Questions_HE125425RSAF.docx
    The document outlines requirements for a financial management application for the Department of Defense Education Activity (DoDEA). Key points include that the primary accounting currency is USD, but support for multiple foreign currencies is necessary. The system should facilitate various payment methods, with each school managing its own payments and transactions. Schools are expected to issue over 500 outgoing and receive approximately 300-400 incoming payments annually. The application will not need to support budgetary control or outsourced check printing. However, capabilities related to check printing, billing, and purchase orders are areas of exploration, requiring detailed technical statements and pricing estimates for any additional functionalities. Cybersecurity standards, particularly FedRAMP Level 2 compliance, are mandatory, along with a supplemental validation process by DoDEA. Access will primarily be for 2-3 users per school, emphasizing the need for a core user. Overall, the document details the specifications and requirements for software that ensures efficient financial management within DoDEA schools while adhering to federal cybersecurity standards.
    Lifecycle
    Title
    Type
    DoDEA Student Activity Funds Accounting Solution
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