BRAND NAME OEM ROSS HEATER & MANUFACTURING CO. INC. WATER-TO-WATER HEAT EXCHANGER BUNDLE REPLACEMENT SERVICES
ID: N0040625Q0301Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR PUGET SOUNDBREMERTON, WA, 98314-5100, USA

NAICS

Power Boiler and Heat Exchanger Manufacturing (332410)

PSC

HEAT EXCHANGERS AND STEAM CONDENSERS (4420)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9cd2181a5a27426a8eecb1e88c4695d2/view
Timeline
    Description

    The Department of Defense, through the NAVSUP Fleet Logistics Center Puget Sound, is seeking proposals from qualified small businesses for the procurement of Brand Name OEM Ross Heater & Manufacturing Co. Inc. Water-To-Water Heat Exchanger Bundle Replacement Services. This firm fixed-price supply contract requires the contractor to inspect and replace the existing heat exchanger with a government-provided spare at the US Naval Radio Station (T) in Jim Creek, Washington, with completion expected within 14 working days after award. Interested offerors must submit their proposals by March 18, 2025, and direct any inquiries to Contract Specialist Walid Aslan at walid.m.aslan.civ@us.navy.mil. The solicitation emphasizes adherence to federal procurement regulations and the importance of small business participation.

    Files
    Title
    Posted
    1.4 N6866025RC00AAK BN (REDACTED).pdf
    4.0 25Q0301-00001 SOL.pdf
    The document outlines a Request for Proposal (RFP) for a 100% Small Business set-aside for the procurement of water-to-water heat exchanger bundle replacement services from OEM Ross Heater & Manufacturing Co. Inc. The anticipated contract will be a firm, fixed-price supply contract, with a submission deadline set for March 18, 2025. Interested offerors must submit inquiries by March 16, 2025, to the designated Contract Specialist, Walid Aslan. The Statement of Work details that the contractor will inspect the existing heat exchanger and replace it with a government-provided spare. The project is based at the US Naval Radio Station (T) in Jim Creek, Washington, and completion is expected within 14 working days after award. The contract emphasizes the need for certified contractors familiar with OEM standards and mandates electronic invoicing through Wide Area Workflow (WAWF). The proposal guidelines highlight the importance of submitting complete offers, including any exceptions to the solicitation terms. Overall, the RFP aims to ensure efficient service delivery while adhering to federal procurement regulations and supporting small business participation.
    4.0 25Q0301-00001 SOL (MOD).pdf
    This government document is an amendment to a solicitation, specifically extending the submission deadline for offers related to contract N0040625Q0301. The new closing date has been pushed to March 18, 2025, at 12:00 PM PDT, allowing potential contractors an additional week to submit their proposals. The amendment serves to ensure all participants are informed of the changes and includes instructions on how to acknowledge receipt of this modification. The communication is managed by Walid Aslan from NAVSUP FLC Puget Sound, who is the point of contact for this solicitation. It is crucial for bidders to follow the specified acknowledgment methods to ensure their offers are considered valid, emphasizing that late acknowledgments may lead to rejection. This amendment is part of the federally regulated processes related to Requests for Proposals (RFPs) and underscores the importance of adherence to revised timelines in government contracting.
    4.0 25Q0301 SOL.pdf
    The government document outlines a Request for Proposals (RFP) for a firm, fixed-price contract focused on the replacement of water-to-water heat exchanger bundle services involving OEM Ross Heater & Manufacturing Co. Inc. The acquisition is designated as a 100% small business set-aside, and contractors must submit responses by 12:00 PM on March 10, 2025. Service performance is required within a 14-day window post-award, coordinating operational testing with the Navy's designated points of contact. The document specifies that the government will select bids primarily based on price but reserves the right to consider past performance. Additionally, bidders must register with the System for Award Management (SAM) to be eligible. The Statement of Work (SOW) details the contractor's responsibilities, from inspection to the replacement of heat exchanger units. It emphasizes compliance with various Federal Acquisition Regulation (FAR) clauses relevant to government procurements, encompassing specific prohibitions and requirements related to contractor business practices. This RFP exemplifies the government's structured approach to solicit commercial items, ensuring that contracts align with established federal guidelines while promoting small business participation.
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