Sole Source Award Notice
ID: IHS1502386Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

Original Source

https://sam.gov/opp/47552c768170431396c29dcd94080ac7/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service's Phoenix Area Office, intends to award a sole source contract to Hamilton Medical, Inc. for maintenance services of Hamilton G5 Ventilators at the Phoenix Indian Medical Center. The procurement, valued at $59,850 for a base year with four options, is justified under FAR 6.302-1 due to Hamilton Medical's proprietary rights and specialized training required for servicing these critical respiratory support machines. This contract is essential for ensuring the continuity of vital medical equipment services, as market research confirmed no alternative suppliers are available for these specialized services. Interested parties may submit capability statements to Kerri Gilmore at Kerri.Gilmore@ihs.gov, but this notice does not constitute a solicitation for proposals or quotes.

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    Hamilton Medical JOFOC (Signed).pdf
    The Department of Health and Human Services (HHS) has issued a justification and approval (J&A) for a contract awarded to Hamilton Medical for comprehensive preventative maintenance and repair services for Hamilton G5 ventilators at the Phoenix Indian Medical Center. The contract, valued at $59,850 for a base year and four options, is justified under FAR 6.302-1, citing Hamilton Medical as the sole source capable of providing the required specialized services due to proprietary rights and specialized training associated with the equipment. Market research confirmed that no alternative suppliers exist for servicing these ventilators, as previous inquiries yielded only one response, which was incomplete. The necessity for immediate continuation of service for critical respiratory support machines underscores the urgency for contracting without full and open competition. The approval process involved assessments by the program manager, contracting officer, and legal review, confirming that the fair and reasonable pricing aligns with government regulations. This J&A reflects the federal government's compliance with procurement regulations in addressing unique service needs while ensuring cost-effectiveness and service continuity for vital medical equipment.
    IEE Representation Form.pdf
    The document outlines the requirements for self-certification under the Buy Indian Act as part of the Indian Health Service's solicitation process. It states that to qualify as an "Indian Economic Enterprise," the Offeror must meet specified criteria at three key points: when submitting an offer, at the contract award time, and throughout the duration of the contract. Offerors are obligated to notify the Contracting Officer in writing if they no longer meet these eligibility requirements. Furthermore, documentation may be requested to verify eligibility for set-aside or sole-source contracts, with potential penalties for false claims or misleading information as dictated by federal law. The form captures the owner's identity, tribal entity affiliation, business details, and DUNS number for verification purposes, reinforcing compliance with qualifications under the Buy Indian Act. Thus, the primary focus is on ensuring that enterprises benefitting from federal contracts align with the Act's criteria to promote Indian economic interests.
    IHS1502386 Sources Sought.pdf
    This Sources Sought Notice pertains to preventive maintenance and calibration services for Hamilton G5 Ventilators at the Phoenix Indian Medical Center, as part of the federal government's commitment to comply with the Buy Indian Act. The notice emphasizes the priority given to Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) in procurement processes. The document outlines the requirements for interested vendors to respond, including qualifications, company details, and self-certification of IEE status. Moreover, it underscores the necessity for vendors to be registered in the Systems for Award Management (SAM) to ensure compliance with federal contracting standards. This request is not a solicitation for quotes but a means to gather information to determine market capability, particularly from Indian-owned enterprises, to guide future procurement decisions.
    IHS1502386 Sources Sought (Updated).pdf
    This Sources Sought Notice seeks qualified vendors to provide preventive maintenance and calibration services for Hamilton G5 Ventilators, specifically for the Phoenix Indian Medical Center in Phoenix, AZ. It highlights the significance of compliance with the Buy Indian Act, emphasizing prioritization of purchases from Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE). Interested firms are invited to submit information including company details, qualifications, and their eligibility under IEE or ISBEE status. The notice aims to conduct market research to determine the availability of qualified Indian-owned businesses, ensuring compliance with federal regulations while aiming for two or more offers from eligible entities. The document serves as an invitation for capable firms to self-certify their eligibility and provide relevant representations. Interested parties must complete their registrations in the Systems for Award Management (SAM) to meet government contracting requirements. This notice is part of the federal government's initiative to support economic enterprises tied to tribal communities while maintaining adherence to regulations in procurement processes.
    Notice of Award SS - IHS1502386.pdf
    The document outlines the government's intent to award a sole source contract to Hamilton Medical, Inc. for maintenance services of Hamilton G5 Ventilators at the Phoenix Indian Medical Center. Under the authority of FAR 13.106-1(b)(2), the procurement will be non-competitive, and only submissions from responsible sources that can deliver the requested services will be evaluated. Interested parties can submit capability statements via email, but are cautioned that this is not a solicitation for proposals or quotes. The government retains discretion on whether to proceed with competitive procurement based on the responses received. No obligation is placed on the government to award a contract from this notice, nor will they provide feedback on submissions. The final solicitation, if applicable, will be publicly announced in accordance with FAR Part 5. The notice emphasizes the exclusion of proprietary information in responses and states that non-proprietary technical information may be utilized in any resulting solicitations.
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    Sole Source Award Notice
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    Special Notice
    Preventive Maintenance and Calibration service for Hamilton G5 Ventilators
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