The Department of Veterans Affairs, through the Network Contracting Office 17 (NCO 17), is seeking qualified contractors for the replacement and upgrade of Vocera Communication devices at the South Texas Veterans Health Care System (STVHCS). The procurement involves providing 1,176 Vocera V5000 Smartbadges and 313 C1000 Minibadges, along with necessary licenses, batteries, chargers, and accessories, all of which must be FIPS-compliant and delivered to the Audie L. Murphy Memorial VA Hospital. This upgrade is critical as the current B300N badges are at the end of their life cycle, and the new devices will enhance communication capabilities within the healthcare environment. Interested contractors must respond by January 9, 2026, at 10:00 AM CT, providing detailed business information to Contract Specialist Rafael Rodriguez at Rafael.Rodriguez2@va.gov, noting that this notice is for market research purposes only and does not constitute a solicitation.

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36C25726Q0199.docx

The Department of Veterans Affairs, Network Contracting Office 17 (NCO) 17-VA South Texas (VASTHCS) facilities, has issued a Sources Sought Notice (36C25726Q0199) for the replacement and upgrade of Vocera Communication devices. The current B300N badges are end-of-life, necessitating an upgrade to newer, FIPS-compliant badges with enhanced features. The requirement includes providing 1176 Vocera V5000 Smartbadges, 313 C1000 Minibadges, associated licenses, batteries, chargers, and accessories, along with a two-year extended warranty for all hardware. Contractors must possess in-depth knowledge of Vocera products, previous hospital experience, and familiarity with STVHCS infection control and life safety requirements. Responses are due by January 9, 2026, at 10:00 AM CT, and should be sent via email to Rafael.Rodriguez2@va.gov, including business details, SAM registration, NAICS code, business size, type, and GSA/VA FSS contract number if applicable. This notice is for market research only and does not constitute a solicitation.

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This market research notice is being conducted by Network Contracting Office (NCO) 17- VA South Texas (VASTHCS) facilities.
The South Texas Veterans Health Care System (STVHCS) has a need of updating the Vocera Communication devices throughout the main hospitals and CBOCS. Upgrade of these units is needed due to the current badges being end of life as well as a need for more badges and newer technology. The facility is requiring the replacement of the current B300N badges with newer badges that have more features and are FIPS compliant. All replacement badges shall be delivered to the COR at the Main hospital.
Description of work:
Contractor shall provide all labor, tools, equipment, transportation, and lodging necessary to complete the badge replacement requirement.
Delivery of hardware shall be to Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd, San Antonio, TX 78229-4404, Monday through Friday 0700-1600.
After hours or weekend delivery to STVHCS is not permitted.
Contractor shall provide the following hardware:
220-02100 Vocera V5000, Smartbadge, inc. 1 yr warranty qty: 1176
261-01950 V5000, FIPS 140-2 Device License Ver 1.0 qty: 1176
230-02150 V5000 Battery qty: 2352
230-02158 V5000, Charger, 8-Bay, Universal qty:168
230-01930 V5000 / B7000 / C1000 Single USB-C Charger cable & wall plug, Universal qty:59
230-02152 V5000, Lanyard, Holster, 25 Pack qty:48
230-02155 V5000, Clip, Grip, 25 Pack qty:48
220-06200 C1000, Minibadge, inc. 1 yr warranty qty: 313
261-01965 C1000, FIPS 140-2 Device License Ver 1.0 qty:313
230-06300 C1000 Battery qty:626
230-06358 C1000, Charger, 8-Bay, Universal qty:45
230-06369 B7000 / C1000, Lanyard, 25 Pack qty:14
230-06365 C1000, Clip, 25 Pack qty:14
230-01930 V5000 / B7000 / C1000 Single USB-C Charger cable & wall plug, Universal qty:16
910-05020 Per Device Messaging, Add-on (151+Over) qty:1176
Contractor shall provide the extended warranty for the hardware as well. Contractor shall provide the warranty in the following quantities.
Warranty, V5000, 2-Year extension qty: 1176
Warranty, V5000, 8-Bay Charger, 2-Year extension qty: 168
Warranty, C1000, Minibadge, 2-Year extension qty: 313
Warranty, C1000, 8-Bay, 2-Year extension qty: 45
Contractor requirements
Contractor shall have in depth knowledge of Vocera products and services
Contractor shall have previous experience working or providing hardware within a hospital.
Contractor shall have knowledge of STVHCS Infection Control and Life Safety requirements.
Contractor shall provide own tools, transportation, shipping and equipment required to complete work.
Contractor shall complete all requirements to gain unescorted access including fingerprinting and a background investigation if necessary.
License Requirements
The Contractor shall obtain all necessary licenses and/or permits required to perform the work. In addition, the Contractor shall provide the COR with a copy of any licenses and/or permits obtained.
Responses shall include:
Business Name
Business Address
Point of Contact
Name
Phone Number
E-mail Address
SAM UID Number
Currently registered in SAM (Yes or No). If Yes, provide expiration date.
NAICS code
Business Size: Small or Large
Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.
GSA or VA FSS Contract Number, if applicable
All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.
Send responses to both the Contract Specialist.
Contract Specialist: Mr. Rafael Rodriguez at
Rafael.Rodriguez2@va.gov
Responses in the email subject line shall state: 36C25726Q0199, Sources Sought Notice
Responses due date: 1/09/2026- 10:00 AM CT
DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

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