PIMC Medical Air Compressor and Medical Vacuum PM Services
ID: IHS1519540Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Air and Gas Compressor Manufacturing (333912)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/f82f9c226e054679ace898d9113c8542/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the maintenance and repair of medical air compressor and vacuum systems at the Phoenix Indian Medical Center (PIMC). The primary objective of this contract is to ensure uninterrupted operation of the Beacon Medaes systems throughout their lifespan, adhering to NFPA 99 standards and manufacturer guidelines. This critical service is essential for maintaining the functionality of medical equipment, which plays a vital role in patient care. Proposals are due by November 28, 2025, at 1:00 PM MST, and must be submitted electronically to Minkyu Kim at minkyu.kim@ihs.gov. The contract will be awarded on a Firm Fixed Price basis, and interested parties must comply with the Indian Small Business Economic Enterprise (ISBEE) set-aside requirements.

    Point(s) of Contact
    Minkyu Kim
    minkyu.kim@ihs.gov
    Files
    Title
    Posted
    Attachment 1 - RFQ IHS1519540 - PIMC Medical Air and Vacuum PM Services.pdf
    RFQ IHS1519540 is a Request for Quote from the Indian Health Service for PIMC Medical Air and Vacuum PM Services. This is an Indian Small Business Economic Enterprise (ISBEE) set-aside. Proposals are due by November 28, 2025, at 1:00 p.m. MST, and must be submitted via email to Minkyu.Kim@ihs.gov. The solicitation requires quotes on an all-or-none basis and will result in a Firm Fixed Price award. Offerors must provide company information, including CAGE Code, DUNS, Tax Identification Number, and acknowledge a 120-day acceptance period. A Statement of Work, Fee Schedule, Inventory List, Maintenance Requirements, and Repairs are attached. All questions must be submitted by November 28, 2025, at 1:00 PM MST to Minkyu Kim. Mandatory SAM registration is required for eligibility. The NAICS Code is 333912 for Air and Gas Compressor Manufacturing.
    Attachment 2 - RFQ IHS1519540 - PIMC Medical Air and Vacuum PM Services Clauses and Provisions.pdf
    The RFQ IHS1519540 outlines the terms and conditions for the PIMC Medical Air and Vacuum PM Service, covering invoicing, contract clauses, and instructions for offerors. It emphasizes electronic invoice submission via the IPP system, details numerous incorporated FAR and HHSAR clauses, and specifies full-text clauses like FAR 52.212-5. Offerors must submit proposals in three volumes: Pricing, Technical, and Past Performance. The technical volume requires documentation of qualifications, key personnel certifications, and adherence to OEM maintenance procedures, limited to 15 pages. Past performance submissions need 1-5 recent and relevant records. The deadline for technical questions and quotation submissions is November 28, 2025, at 1:00 PM MST. Award determination will be based on a
    Attachment 3 - RFQ IHS1519540 - PIMC Medical Air and Vacuum PM Services Statement of Work.pdf
    The Phoenix Indian Medical Center (PIMC) seeks a contractor for comprehensive maintenance and repair of its Beacon Medaes medical air compressor and vacuum systems. The objective is to ensure continuous, uninterrupted service throughout the systems' lifespans, adhering to manufacturer manuals and NFPA 99 standards. The contract specifies annual, monthly, and hourly maintenance tasks, including part replacements, filter changes, recalibrations, and fluid exchanges for both the medical air and two medical vacuum systems. Additionally, the contractor must provide scheduled and emergency technician time for repairs and installations, with rapid response requirements for emergencies. Key responsibilities include scheduling preventative maintenance, providing repair estimates, offering training to PIMC staff, and having at least two years of experience with Beacon Medaes equipment. Payment requests will be submitted electronically via the Department of Treasury's Invoice Processing Platform (IPP). PIMC prefers a Best Value with Tradeoffs evaluation method for this critical service contract.
    Attachment 4 - RFQ IHS1519540 - PIMC Medical Air and Vacuum PM Services Price Schedule.xlsx
    The provided document is a detailed price summary template for government contracts, outlining various cost components for a base period and three option years. It lists specific services such as Medical Air Service (SN No. 150690-4), Medical Vacuum Service (SN No. API851738 and API851739), Emergency Call-Backs, and repair parts and supplies. The template also includes sections for fringe benefits, overhead, other direct costs (ODCs) like travel, subcontracts, consultants, materials, and CDs. Further cost breakdowns include General & Administrative (G&A) expenses, total cost, and fee/profit. Assumptions for inflation rate and fringe benefits rate are set at 0.00%. The document serves as a comprehensive framework for detailing estimated yearly values and the total estimated value of a contract, allowing for modifications based on contract types such as Firm Fixed Price, Time and Materials, and Cost Reimbursement.
    Attachment 5 - Wage Determination Maricopa County.pdf
    This wage determination, number 2015-5469, outlines minimum wage rates and benefits for service contract employees in Maricopa and Pinal Counties, Arizona, effective July 8, 2025. It details compliance with Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour), which mandate minimum wages based on contract award dates. The document lists specific hourly rates for over 200 occupations across various fields, including administrative, automotive, health, and technical roles. It also specifies fringe benefits, including health and welfare ($5.55/hour or $5.09/hour for EO 13706-covered contracts), vacation (2-4 weeks based on service), and eleven paid holidays. Special provisions cover computer employees, air traffic controllers, weather observers, hazardous duty pay, and uniform allowances. The document also includes procedures for conforming unlisted job classifications and wage rates using Standard Form 1444.
    Attachment 6 - 2025 Hospital - Phoenix Area Indian Health Service.pdf
    The Arizona Department of Revenue has issued an Exemption Letter to the Department of Health & Human Services, Phoenix Area Indian Health Service, designating it as a Qualifying Hospital. Effective January 1, 2025, this exemption grants relief from Arizona Transaction Privilege Tax, Use Tax, and Cities Privilege Tax for specific business classifications. Exempt transactions include Utilities, Pipeline, Publication, Job Printing, Restaurant, Personal Property Rental, Retail, and Use Tax, among others. The exemption applies to the Department of Health & Human Services as the customer for transactions falling under the listed business codes. The letter specifies that certain activities, such as transient lodging/hotel, are not exempt, and any taxable business activities conducted by the organization remain taxable unless other deductions or exclusions apply. The exemption is valid for locations listed in Appendix A of the letter and requires the presentation of an Arizona Form 5000HC along with the Exemption Letter to vendors to substantiate exempt status. The Department of Revenue reserves the right to rescind the letter if information provided is inaccurate or if the organization ceases to qualify.
    IEE Sources Sought.pdf
    This Sources Sought Notice from the Indian Health Service (IHS) seeks to identify qualified Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) for Medical Air Compressor and Medical Vacuum PM Services at the Phoenix Indian Medical Center, AZ. The purpose is market research to determine compliance with the Buy Indian Act and potential set-aside opportunities. The NAICS code is 333912. Interested firms must provide company information, point of contact, contract numbers, DUNS/SAM UEI, Tax ID, business category (IEE or ISBEE), a capability statement, and documentation of authorized distributorship. They must also submit an IHS Indian Economic Enterprise Representation form, identifying their Federally Recognized Indian Tribe or Alaska Native Corporation. This is solely for information gathering, not a request for quotes, with a response date of November 14, 2025.
    IHS Indian Economic Enterprise Representation form.pdf
    The Indian Health Service (IHS) requires offerors to self-certify as an “Indian Economic Enterprise” (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, RFIs, and resultant contracts. This form verifies that the enterprise meets the IEE definition at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements. Eligibility documentation may be required, and awards are subject to protest. Successful offerors must also be registered with the System for Award Management (SAM). False or misleading information can lead to penalties under 18 U.S.C. 1001 for false statements and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims.
    Statement of Work_PM-Med_Air-Med-Vac 2025.pdf
    The Indian Health Service (IHS) Phoenix Indian Medical Center (PIMC) seeks a contractor for comprehensive maintenance and repair services for its medical air compressor and vacuum systems. The contract requires annual, monthly, and hourly-based preventative maintenance, including part replacements and recalibrations, for both medical air (serial 150690-4 LPS-7D-SD80-DCY-DPX) and two medical vacuum systems (serial AP1851738 and AP1851739 MSV020 A IEC-UL/CUL SCREW VAC). The contractor must adhere to NFPA 99 standards and BeaconMedaes requirements, provide emergency response within 2 or 8 hours depending on redundancy, and offer scheduled and unscheduled technician time. The awarded vendor must have at least two years of experience with BeaconMedaes equipment, provide staff training, and be able to supply web-based information. The contract will run for 60 days from the award, with government-requested option years, and payments will be processed electronically via the Department of Treasury's IPP system.
    Similar Opportunities
    Gallup Indian Medical Center - Air Compressor System Demo and Replacement
    Buyer not available
    Sources Sought HEALTH AND HUMAN SERVICES, DEPARTMENT OF INDIAN HEALTH SERVICE - Air Compressor System Demo and Replacement The Indian Health Service (IHS) is seeking capable sources to remove and install a new air compressor system for the Gallup Indian Medical Center (GIMC) Dental department in Gallup, NM. The anticipated delivery date will be 90 days from the date of award. This procurement falls under the NAICS code 333912 - Air and Gas Compressor Manufacturing. The government will evaluate market information to determine potential suppliers. Preference will be given to Indian economic enterprises in accordance with the Buy Indian Act. Interested parties must submit a capabilities package by Thursday, December 21, 2023, at 10:00 am MST. The primary point of contact is Mr. Stephen Silversmith, Contract Specialist, who can be reached at 505-726-8801 or Stephen.Silversmith@ihs.gov. The place of performance is the Gallup Indian Medical Center located at 516 E. Nizhoni Blvd, Gallup, NM 87301. This is not a solicitation.
    Notice of Intent to Award
    Buyer not available
    The Indian Health Service, specifically the Navajo Area Indian Health Service, intends to negotiate a contract with Hill-Rom for annual preventative maintenance and repair services for existing patient beds at the Shiprock Service Unit in Shiprock, New Mexico. This procurement is limited to Hill-Rom due to their status as the manufacturer of the equipment, and the contract will cover a base period from January 1, 2026, to December 31, 2026, with four optional consecutive 12-month periods, potentially extending the total contract duration to five years. The services are critical for maintaining the operational efficiency and safety of medical equipment used in patient care. Interested vendors who believe they can provide the required services may submit a capability statement by 10:00 AM (MST) on December 16, 2025, via email to Dallas.Begay@ihs.gov, as this notice is not a request for quotations and no solicitation will be issued.
    Colorado River Generator Rental
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals from small businesses for the rental of a 125 kVA (100 kW) emergency generator for the Colorado River Service Unit's Peach Spring Clinic in Arizona. This generator is essential for the Clinic’s Life Safety system and will be utilized exclusively during emergency situations, with a rental period of six months and an option for an additional six months. Interested contractors must ensure compliance with specific equipment specifications and provide ongoing maintenance, delivery, and setup services, while adhering to various federal regulations and clauses. Quotes are due by December 20, 2025, at 1:00 p.m. PST, and must be submitted via email to Dale C. Clark at dale.clark@ihs.gov, with all submissions requiring mandatory registration in SAM.
    KHC Pitney Bowes Mail Machine Upgrade
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to negotiate a non-competitive firm-fixed-price contract for the upgrade of the Pitney Bowes mail machine at the Kayenta Health Center in Arizona. The procurement involves acquiring an IMI Compliant Postage meter along with the SendPro 360 Sending application, which is essential for the efficient handling of mail services at the facility. This sole source award is directed to Pitney Bowes Federal Systems due to an exclusive service agreement, and interested parties other than Pitney Bowes may submit capability statements by December 15, 2025, to the Purchasing Agent, Daisha Richards, at Daisha.Richards@ihs.gov. The government retains the discretion to determine whether to proceed with a competitive procurement based on the responses received.
    PM Service Agreement for GE AMX 240 Mobile X-Ray System & GE FlashPad HD Detector-SS
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide service and maintenance for the GE AMX 240 Mobile X-Ray System and GE FlashPad HD Detector at the Zuni Comprehensive Community Health Center in New Mexico. The procurement aims to establish a service agreement that includes preventative maintenance, unscheduled repairs, software updates, and compliance with industry standards, ensuring the equipment operates effectively and safely. This opportunity is particularly significant as it supports healthcare delivery in Indian communities, emphasizing the importance of reliable medical equipment. Interested parties must submit their responses, including a capability statement and the Indian Small Business Economic Enterprise (ISBEE) representation form, to Shannon Eldridge-Shorty by December 15, 2025, at 03:00 PM (MT).
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a software license for Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) to support the construction of new healthcare facilities. The objective is to replace outdated spreadsheet-based methods that have resulted in cost overruns and project delays, with a web-based solution that includes features such as real-time updates, API connectivity, and compliance with federal regulations. Proposals are due by December 26, 2025, at 3:00 pm EST, and must be submitted via email to Colleen Henry at colleen.henry@ihs.gov, with evaluations based on price and compliance with specified terms and conditions.
    Emergency Department Medical Equipment and Supplies
    Buyer not available
    The Indian Health Service (IHS) is conducting market research to identify potential sources for medical equipment and supplies needed for the Emergency Department at Gallup Indian Medical Center in New Mexico. The procurement focuses on a variety of essential items, including general procedure carts, adjustable-height instrument tables, isolation carts, and various scales, all adhering to specific infection control standards and operational efficiency requirements. This opportunity is crucial for ensuring the availability of high-quality medical supplies that support healthcare delivery in the region. Interested vendors must submit their qualifications and capability statements by December 19, 2025, at 10:00 AM (MST) to Rodney Brown at Rodney.Brown@ihs.gov, and must be registered in the System for Award Management (SAM) to participate.
    Four (4) Medical Assistants - Santa Fe Indian Health Center & Satellite Clinics
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for four Medical Assistants to serve at the Santa Fe Indian Health Center and its satellite clinics in New Mexico. The Medical Assistants will be responsible for various patient care tasks, including screenings, specimen collection, vaccination assistance, and phlebotomy, with a requirement for candidates to have relevant qualifications and certifications. This procurement is part of a Buy Indian Set-Aside initiative, emphasizing the importance of supporting Indian Small Business Economic Enterprises, and will result in a single award with a base year and four option periods based on performance. Interested offerors must submit their proposals by January 2, 2026, by 12:30 p.m. (MST), and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    KHC BIOMERIEUX SUPPLIES
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking to negotiate a non-competitive firm-fixed-price contract for supplies from Biomerieux, Inc. This procurement involves the BioFire RP2.1 Panel and Filmarray GI Panel, which are essential for the Laboratory Department at the Kayenta Health Center in Kayenta, Arizona. These diagnostic supplies play a crucial role in supporting healthcare services within the Navajo Area Indian Health Service. Interested parties other than Biomerieux, Inc. may submit a capability statement to Daisha Richards at Daisha.Richards@ihs.gov by 10:00 AM EST on December 17, 2025, although the government is not obligated to respond to submissions. The contract will span a base year plus four option years, and eligibility requirements include compliance with the Indian Economic Enterprise definition as outlined in the IHS guidelines.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Installation and Logistical Software as a Service (SaaS)
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for a Software as a Service (SaaS) solution to manage the procurement, installation, and tracking of medical equipment and furnishings, fixtures, and equipment (FF&E) for new healthcare facilities. The objective is to replace current spreadsheet-based tracking methods that have resulted in project delays and cost overruns, with a system capable of accurate tracking, reporting, and management from planning to commissioning. This software solution is crucial for supporting the logistics of healthcare facility construction and renovations, aiming to facilitate the tracking of hundreds to thousands of items and to support over 500 tribes and IHS employees in the future. Proposals are due by December 22, 2025, at 3:00 pm EST, and interested vendors can contact Colleen Henry at colleen.henry@ihs.gov or Andrew Hart at andrew.hart@ihs.gov for further information.