D--Special Notice of Intent to Sole Source Award
ID: DOIFFBO250037Type: Special Notice
Overview

Buyer

INTERIOR, DEPARTMENT OF THEUS FISH AND WILDLIFE SERVICEFWS, IT SERVICESFalls Church, VA, 22041, USA

NAICS

Custom Computer Programming Services (541511)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Original Source

https://sam.gov/opp/b01c90e65f704020bd28d09bb7f0b859/view
Timeline
    Description

    The U.S. Fish and Wildlife Service (USFWS) intends to award a sole source contract to RecAccess, LLC for the provision of a Software as a Service (SaaS) platform essential for managing permits and fees related to hunting activities across over 60 national wildlife refuges. This contract, which will be a firm fixed price with a base year and four option years, aims to ensure the continuity of a secure online platform that facilitates lotteries, reservations, permit issuance, and fee collection, critical for maintaining public access during the hunting season. The justification for this sole source award highlights RecAccess as the only vendor capable of supporting the complex lottery systems required for permit issuance, with a focus on avoiding service disruptions that could arise from transitioning to a new provider. Interested parties may submit capability statements to Lorenzo Aragon at lorenzo_aragon@fws.gov, with the understanding that any costs incurred in response to this notice will not be reimbursed by the government.

    Point(s) of Contact
    Aragon, Lorenzo
    (505) 248-6627
    lorenzo_aragon@fws.gov
    Files
    Title
    Posted
    A16_-_JOFOC-Over_SAT_recaccess_(1)_1.pdf
    The document outlines a justification for using a sole-source contract for a Software as a Service (SaaS) platform provided by RecAccess, LLC, essential for managing permits and fees for recreational activities across over 60 national wildlife refuges. The U.S. Fish and Wildlife Service (USFWS) seeks this approval under FAR guidelines due to RecAccess being the only suitable vendor capable of supporting complex lottery systems necessary for permit issuance. The proposed contract includes a 12-month base year with a 6-month option. The justification highlights the critical nature of maintaining uninterrupted service during the hunting season, as a transition to a new vendor would cause significant delays and public access issues. Market research indicated that RecAccess’s pricing was fair compared to industry standards, and they are the only vendor postured for FedRAMP authorization. Efforts to maximize competition included a notice of intent to sole source on SAM.gov, although they determined no other capable sources could meet the urgent and complex requirements. The document concludes that transitioning to a new provider could result in service disruption, emphasizing the need for ongoing research to identify future compliant options while retaining the current provider's service continuity.
    Lifecycle
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    D--Special Notice of Intent to Sole Source Award
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