539-25-505 Maintain Parking Garage Safety
ID: 36C25026Q0034Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Poured Concrete Foundation and Structure Contractors (238110)

PSC

MAINTENANCE OF OTHER HOSPITAL BUILDINGS (Z1DZ)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/dcee7eedbf57491fb5f5692ea1fc49d0/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is soliciting offers for the "Maintain Parking Garage Safety" project at the Cincinnati Veterans Affairs Medical Center (VAMC). This project involves replacing waterproofing joint sealants, repairing concrete slabs damaged by water intrusion, and conducting a comprehensive structural survey of the garage, which will be performed by THP LTD. The work is critical for ensuring the safety and longevity of the parking structure, and it must be completed within 90 calendar days of receiving a Notice to Proceed, primarily during weekends to minimize disruption to VA operations. Interested contractors must submit their quotes by December 12, 2025, at 4:30 PM EST, via email to Samuel Galbreath at samuel.galbreath@va.gov, and are encouraged to attend a mandatory site visit on November 12, 2025, at 11 AM.

    Point(s) of Contact
    Samuel Galbreath
    samuel.galbreath@va.gov
    Files
    Title
    Posted
    36C25026Q0034 0001.pdf
    This document is an amendment to solicitation number 36C25026Q0034, which pertains to maintaining parking garage safety. The amendment schedules a mandatory site visit for interested parties on November 12, 2025, at 11 AM, to be held at building 2 of the Cincinnati VAMC, room 3015. Additionally, the due date for Requests for Information (RFI) has been extended to November 14, 2025, at 4:30 PM. The receipt deadline for Requests for Quotations (RFQ) remains November 26, 2025, at 4:30 PM. This amendment ensures all potential offerors have the necessary information and opportunity to clarify details before submitting their proposals for the parking garage safety project.
    36C25026Q0034 0002.pdf
    The Department of Veterans Affairs, Network Contracting Office (NCO) 10, has issued Amendment/Modification Number 0002 to Solicitation Number 36C25026Q0034. The primary purpose of this amendment is to extend the deadline for the receipt of offers. The original due date of November 26, 2025, has been extended to December 12, 2025, at 16:30 EST. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment to ensure their offers are considered valid.
    36C25026Q0034_1.pdf
    The Department of Veterans Affairs is soliciting offers for the "Maintain Parking Garage Safety" project at the Cincinnati VAMC. This construction project involves replacing waterproofing joint sealants, repairing concrete slabs damaged by water intrusion, and conducting a structural survey of the garage. The survey, to be performed by THP LTD, will assess the structural condition, water damage, and waterproofing needs through visual review, sounding surveys, and chloride ion testing. The work must be completed within 90 calendar days of receiving a Notice to Proceed and will be primarily conducted on weekends to minimize disruption to VA operations. The solicitation uses NAICS code 238110 with a $19 million size standard, and includes various FAR and VAAR clauses regarding wage rates, Buy American requirements, and small business programs. Quotes are due by November 26, 2025, at 4:30 PM EST, and must be submitted via email to samuel.galbreath@va.gov.
    36C25026Q0034.pdf
    The Department of Veterans Affairs is issuing a presolicitation notice for project 539-25-505, "Maintain Parking Garage Safety," at the Cincinnati VA Medical Center. This project, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with an estimated construction magnitude of $100,000 to $250,000, involves comprehensive construction services to meet safety requirements and remedy weather damage in the parking garage. The scope of work includes replacing waterproofing joint sealants, concrete removal and patching, and a structural condition survey of concrete and other elements. Work will be performed on weekends over 90 days following the Notice to Proceed. A solicitation is expected to be issued around October 15, 2025, with a response date of October 30, 2025.
    Attachment I - DBA.pdf
    Attachment II - EMR.pdf
    The "Pre-Award Contractor Safety and Environmental Record Evaluation Form" is a government document used to assess a contractor's safety and environmental performance before awarding a contract. It requires companies to provide detailed information for the past three years, including OSHA 300 and 300a forms, man-hours, cases involving days away from work or restricted activity, DART rates, and any serious, willful, or repeat OSHA violations with explanations. Additionally, contractors must provide their six-digit NAICS code, identify who administers their safety and health program, and state their Insurance Experience Modification Rate (EMR). This form helps government agencies evaluate a contractor's commitment to safety and compliance, ensuring they select responsible and safe partners for federal, state, or local projects.
    Attachment III - RFI.pdf
    The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 10 has issued a Request for Information (RFI) 36C25025Q0034 for a project titled "Maintain Parking Garage Safety" in Cincinnati, OH. This RFI, managed by Contract Specialist Samuel Galbreath, seeks questions and clarification requests from contractors. Contractors are required to thoroughly read all solicitation, specification, drawing, and pertinent documents before submission. All questions or requests for clarification must specifically identify the relevant specification, solicitation section(s), or drawing number(s) to receive a response from the Government. Failure to comply with these requirements may prevent a timely response.
    Attachment IV - Limitation on Subcontracting Cert.pdf
    The VAAR 852.219-75 clause outlines limitations on subcontracting for VA contracts, ensuring compliance with 38 U.S.C. 8127(l)(2). Offerors must certify that if awarded a contract, they will adhere to specific subcontracting limits based on the NAICS code: 50% for services, 85% for general construction, and 75% for special trade construction, with exclusions for materials and certain direct costs. Subcontracted work by similarly situated certified SDVOSB/VOSB firms counts towards these limits. The certification is subject to federal law (18 U.S.C. 1001), with penalties for false statements, including criminal prosecution and fines. Contractors must provide documentation to the VA upon request to demonstrate compliance. Failure to comply or provide requested documents can lead to remedial action, including referral to the VA Suspension and Debarment Committee. A completed, signed certification is mandatory for an offer to be considered for award.
    Attachment V - vha directive 1192.01.pdf
    VHA Directive 1192.01 establishes a mandatory seasonal influenza vaccination program for all Veterans Health Administration (VHA) Health Care Personnel (HCP). This policy requires annual vaccination or an approved exemption for medical or religious reasons. Compliance is a condition of employment, with potential disciplinary action for violations. The directive details responsibilities for various VHA entities, from the Under Secretary for Health to individual HCP, ensuring program implementation, oversight, and reporting. Exempt HCP must wear face masks during influenza season. The policy aims to improve HCP vaccination rates, which have historically lagged behind national averages, to prevent influenza transmission in VHA facilities and protect vulnerable patient populations. This directive supersedes previous VHA influenza vaccination policies.
    Attachment VI - Specs.pdf
    Attachment VII - Construction Documents.pdf
    Lifecycle
    Title
    Type
    539-25-505 Maintain Parking Garage Safety
    Solicitation
    539-25-505 Maintain Parking Garage Safety
    Currently viewing
    Presolicitation
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