YELLOW RIBBON REINTEGRATION PROGRAM EVENT - NOV 2024 - BALTIMORE, MD
ID: W15QKN-24-R-5089Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-PICAPICATINNY ARSENAL, NJ, 07806-5000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/3fd3e7daaad74e28ab6941987fc1dfc7/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Contracting Command – New Jersey, is seeking vendors to organize the Yellow Ribbon Reintegration Program event scheduled for November 13-18, 2024, in Baltimore, MD. The procurement involves providing essential services such as lodging, meals, transportation, and conference facilities for approximately 400 attendees and support staff, with specific requirements including a three-star rated venue that complies with ADA standards. This event is crucial for supporting service members and their families during the deployment cycle, emphasizing their welfare and reintegration needs. Interested parties should submit their capability statements and related information to Contract Specialist Ronald M. Stinson via email by the specified deadlines, as this Request for Information (RFI) is part of the pre-proposal planning stage and does not indicate a formal solicitation process.

    Point(s) of Contact
    Ronald M. Stinson
    (609) 562-7036
    ronald.m.stinson.civ@army.mil
    Amber Mears
    amber.l.mears.civ@army.mil
    Files
    Title
    Posted
    DRAFT PWS Yellow Ribbon 99th RD Nov2024 Baltimore MD.pdf
    The United States Army Reserve Command (USARC) seeks a contractor to support the Yellow Ribbon Reintegration Program (YRRP) event scheduled from November 13-18, 2024, in Baltimore, MD. This firm fixed-price contract includes providing necessary facilities, lodging, meals, and services for approximately 400 attendees and support staff. Key responsibilities include accommodating attendees with lodging, meeting spaces for training sessions, and meals throughout the event. The venue must meet specific requirements, including a three-star rating, secure parking, and compliance with ADA standards. The contractor is responsible for establishing a registration area, help desks, and a staff operations room and must ensure a conducive learning environment. A comprehensive banquet event order (BEO) will be prepared, detailing meals and setups. The contractor must also comply with safety regulations, conduct quality assurance, and handle non-conformance with prompt reporting and corrective actions. All invoices must reflect actual services and include detailed rosters for attendees and meals. The event represents the USARC's commitment to supporting Service members and their families during the deployment cycle, emphasizing their welfare and reintegration needs.
    SOURCE SOUGHT NOTICE -- 24-R-5089.pdf
    The U.S. Army Contracting Command – New Jersey has issued a Request for Information (RFI) seeking potential vendors for organizing a Yellow Ribbon Event for the 99th Readiness Division in Baltimore, MD, scheduled for November 2024. This RFI aims to gather information on services, including lodging, meals, transportation, and conference facilities. Interested respondents are requested to provide information on the appropriate NAICS code for their services, address potential concerns regarding the event's location, and detail nearby lodging and attractions. Additionally, submissions should include a capability statement, previous related work experience, potential subcontracting plans, organizational details, and current business status under NAICS Code 721110. Responses are to be sent via email to Contract Specialist Ronald M. Stinson, with inquiries encouraged in writing. This RFI is part of the pre-proposal planning stage and does not indicate a formal solicitation process. Interested parties are encouraged to participate to inform future Requests for Proposals.
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    YELLOW RIBBON REINTEGRATION PROGRAM EVENT - NOV 2024 - BALTIMORE, MD
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